ELPA 21 Test Administration Overview For Test Coordinators

ELPA 21 Test Administration Overview For Test Coordinators These materials are designed to provide training for the trainers Copyright © 2016 American Institutes for Research. All rights reserved.

ELPA 21 Resources on the WCAP Portal The WCAP portal is a centralized location for all information about administering the ELPA 21 test: http: //wa. portal. airast. org/ 2

Navigating the Portal The Portal can be navigated by clicking on the links at the top or the cards along either side: 3

Help Desk Click on the “Contact Us” link on the portal homepage for information about contacting the Washington Help Desk: Washington Help Desk American Institutes for Research Tel 1. 844. 560. 7366 wahelpdesk@air. org 4

Secure Browser § The AIR Secure Browser must be installed on any computers used for secure student testing (operational ELPA 21 test and ELPA 21 pilot screener). Click on the Secure Browsers link on the Portal to access the Secure Browser download page. § There is a table on that page listing the operating systems and devices supported for secure student testing. 5

Downloading the Secure Browser Scroll down the Secure Browser page and choose the appropriate tab for information about downloading the Secure Browser for your operating system. 6

Installing the Secure Browser § Each tab on the Secure Browsers page of the portal includes a link to download the Secure Browser and an overview of the process for installing that Secure Browser. § The link for Important Information includes additional resources: • Technical Specifications Manual for Online Testing: Additional information about hardware and software configuration for online testing. • Secure Browser Installation Manual: detailed information about Secure Browser installation including instructions for installing the Secure Browser on multiple computers from a central network location. • Braille Requirements Document for Online Systems: provides information about supported hardware and software requirements for Braille testing and instructions for configuring JAWS. 7

Accessing Resources Each manual can also be accessed by clicking on the Resources link on the Portal home page and then choosing Technology Coordinators: 8

Network Diagnostic Tool The main page of the Secure Browser includes a link to a network diagnostic tool: 9

Network Diagnostic Tool The network diagnostic tool allows you to run two checks: • Network Diagnostics Test checks for bandwidth • Recording and Playback check confirms that your computer’s recording system is working correctly for testing ELPA 21 speaking. 10

Overview of AIR Systems Test Information Distribution Engine (TIDE) • Stores student demographic information and test settings • Used to manage user accounts for all systems Test Delivery System (TDS) • Used by TAs to administer tests and monitor students • Includes interface used by students to navigate through test 11

TIDE Objectives Preparing for Testing • Activating your new TIDE account and logging in to TIDE • Navigating the TIDE interface • Understanding account permissions • Managing user accounts • Managing student information and test settings • Viewing and editing orders for paper/pencil test materials Administering Tests • Managing appeals • Monitoring test progress 12

Activating a TIDE Account 13

Logging in to TIDE 14

TIDE Home Page 15

Overview of TIDE Tasks 16

Overview of TIDE Tasks 17

Overview of TIDE Tasks 18

Banner 19

Navigation Toolbars 20

Help Text 21

Roles and Permissions District Coordinator District Administrator School Test Coordinator Test Administrator Viewing Students Details Adding User Accounts Viewing and Editing User Details Working with Rosters of Students Generate Plan and Manage Testing Reports Task Information Specialist For a detailed list of user roles and associated permissions, see your TIDE User Guide. 22

Users 23

Add Users 24

Upload Users 25

Upload Users Error Warning 26

View/Edit/Export User 27

View/Edit/Export Users 28

Students 29

View/Edit/Export Student 30

View/Edit/Export Students 31

Test Settings and Tools 32

Test Settings and Tools 33

View/Edit/Export Test Settings and Tools 34

View/Edit/Export Test Settings and Tools 35

Upload Test Settings and Tools 36

Rosters 37

Add Roster 38

Add Roster 39

Upload Rosters 40

View/Edit/Export Rosters 41

Test Windows 42

Add Test Window 43

Add Test Window 44

View/Edit/Export Test Windows 45

Upload Test Windows 46

Appeals 47

Create Appeals 48

View/Approve/Export Appeals 49

View/Approve/Export Appeals 50

Upload Appeals 51

Monitoring Test Progress 52

Plan and Manage Testing 53

Plan and Manage Testing 54

Plan and Manage Testing § Which students have not yet tested? § Which students have paused tests? § Did all the students in a test session submit their tests? 55

Test Completion Rates 56

Test Delivery System (TDS) Objectives • Use the Test Administrator Interface to start and run a test session • View student test settings and accessibility resources • Monitor the testing process • Pause and stop a test session • Print test session information • Exit and log out of the Test Administrator Interface 57

Logging in to the TA Interface 58

TA Interface: Overview 59

TA Interface: Overview (continued) 60

TA Interface: Banner 61

Create a Test Session 62

Approving Student Entry 63

Student Lookup 64

Student Lookup 65

Student Login and Test Selection 66

Denying Student Entry Deny entry to a test session in these circumstances: • The student is not supposed to enter this session. • The student is not on your testing roster • The student’s demographic information is incorrect. • The student’s required accommodations are incorrect. 67

Login Confirmation 68

Editing Student Details: See/Edit Details 69

Editing Student Details: Turn Settings On and Off 70

Audio Playback Check 71

Microphone Check Start/Stop Recording Start/Stop Playback 72

Test Instructions and Help Screen 73

Tools in the Student Testing Site Navigation Buttons Test Tools 74

Monitoring Student Status 75

Test Items: Example of an Interactive Item 76

Test Items with Audio • Many test items contain audio clips. • Audio will automatically play once the page with the item or stimulus loads. • Students can pause or replay audio by clicking the corresponding button. • Only one audio clip can play at a time. 77

Test Items with Multiple Elements • Note that some stimuli have several elements. • Students will see navigation buttons below this type of stimulus. • The arrow buttons allow the student to move between stimulus elements. 78

Speaking Items The process for recording a speaking response mirrors the steps the student takes during the microphone check process. • Press the microphone to start recording. • Click the stop button when finished speaking. • Click the green play button to listen to the response. • If needed, click the microphone again to rerecord the speaking response. 79

Context Menus Context menus allow students to: § Mark items for review § View item tutorials § Send print requests to the TA (if available) § Access additional features depending on test settings and item types 80

Print on Demand 81

TA Interface: Approved Requests 82

Printing Test Session Information 83

Mark Items for Review 84

Item Tutorial 85

Pausing and Stopping Sessions 86

Pausing and Stopping Sessions 87

Screen Savers If a screen saver is activated during testing, the security breach feature will log the student out of the test. To avoid any such interruption, schools should either: § deactivate screen savers before students start testing, or § ensure that screen savers are set to more than the allocated testing time. 88

Test End 89

Test End 90

Logging Out of the TA Interface 91

Troubleshooting Description What to Do What should I do if a session ends? Log in and start a new session. Provide the students with a new session ID. What should I do if a student gets logged out of a test while a session is still active? If a student’s test session is interrupted, the student should log back in and rejoin the session. What should I do if forbidden applications are running? The secure browser will not allow the student to begin testing if forbidden applications are running. You will see messages advising you which applications must be closed before testing can begin. What should I do if a student’s test freezes? Force quit the secure browser and log back in. For instructions, refer to the Test Administration Manual. 92

Thank You! Further Information Washington Help Desk American Institutes for Research Tel 1. 844. 560. 7366 wahelpdesk@air. org § For questions regarding state policy decisions and protocol, please contact OSPI at assessment@k 12. wa. us 93

Revision Log Updates to the Module after September 6, 2016 are noted below. Section Slide Description of Change Revision Date 94