ELPA 21 Test Administration For Coordinators and Test

ELPA 21 Test Administration For Coordinators and Test Administrators January 30, 2017

Overview of Assessment ELPA 21 – English Language Proficiency Assessment for the 21 st Century q q q q q This test is required for K-12 students who qualify as English language learners. ELPA 21 Assessments are administered online. Students in grades K and 1 will also take a paper-pencil Writing Supplement. ELPA 21 is also available as large print, Braille, or a paper version (IEP required). NEW: The ELPA 21 is four separate tests (Listening, Reading, Writing, Speaking) Student settings are flagged in TIDE and need to be verified prior to starting the students testing session. Headphones need to be plugged in before starting the Secured Web Browser – If using dual plug headphones, the single jack is for laptops. If using a desktop, disconnect the single jack adapter, and use the two jacks to connect to the PC. Students can skip questions and go back to questions until they SUBMIT their answers. Students will be asked if they want to review answers prior to submitting. When a test is paused, the student will be able to view and change answers to questions in the current test. 2

Testing Schedules Uniform administration of state assessments ensures that all students are fairly assessed q Allow 15 -20 minutes for TA’s set up, reading directions, and plugging in q q q headsets Staff can log in K-2 students for them if needed. Just make sure you log in within the 30 minute time-out period There are no pause rules within an ELPA 21 test…only the 30 minute inactivity rule Tests are untimed, but each individual test should be completed in the same day. Be sure to document attendance and makeup testers. K-1 Paper-Pencil Writing Supplement is to be after the Online Writing test. All testing schedules are required to be approved by your DC. 3

ELPA 21 Approximate Test Times APPROXIMATE TESTING TIMES Estimated ELPA 21 Annual test times for grade-bands K-1, 2 -3, 4 -5, 6 -8, and 9 -12 are based on feedback from the field test. Actual times will vary dependent upon variables specific to your district. TAM pg 4 4

Security, Policies, & Responsibilities RCW 28 A. 635. 040, RCW 42. 56. 250, WAC 181 -87 -060 q State Laws Governing Test Security All secure test materials are confidential. ‒ No part of test material may be reproduced or transmitted. q Generally Recognized Standards and Code of Conduct ─ Provides penalties for unauthorized use/disclosure of test content and flagrant disregard of generally recognized professional standards in test preparation and administration. ─ Complete rules and regulations at: www. k 12. wa. us/Prof. Practices/Code. Conduct. aspx ─ Unprofessional Conduct must be reported to OPP at (360) 725 -6130. q Who is authorized to be in the room ─ Trained Test Administrators (contracted personnel only- no volunteers). TAs administering the ELPA 21 should have experience with English language learners (ELLs) ─ Other adults including teachers who are not administering the tests should not be in the testing environment ─ No media TAM pg 1 -2 5

Securing Test Materials q Test content, booklets, Listening Scripts, Writing Supplements, DFAs, and other ancillary materials must be secured and accounted for when not in use q Electronic Devices ─ Student electronic devices must be turned off and moved away from the students reach, along with backpacks, etc. q All Test Session Tickets must be collected and secured after each session as stated in your school’s Test Security and Building Plan. These will be turned into the Assessment office after all testing is complete q All Scratch Paper (for paper-pencil tests ONLY, such as Large Print and Braille) and Tool Button Sheets must be accounted for, collected, and secured after each session. Download the Scratch paper log from the WCAP Portal, under the ELPA 21 User Card. q Scratch paper is to be securely shred after testing is complete. Use the Scratch Paper Check-Out Log to help keep track of materials handed out and checked back in. TAM pg 1 -2 6

TA Responsibilities q q q q q Read the GTSA, PIRG, TAM (located on the WCAP Portal under the ELPA 21 section) and the DFA (included in test material shipment) TIP: Save to desktop for quick searches. It is important that TAs understand what support is permitted during a test session. Have a student roster with accommodations/supports noted to ensure students are assigned the correct online tests and supports. Do not approve a students test if not correct. Receive Testing Materials/Session Tickets no earlier than just prior to the start of testing. Keep Test Session Tickets secure and accounted for at all times. Only trained TAs are allowed to handle Test Session Tickets and test materials. Verify that the necessary materials for each test are available (i. e. , headsets, tickets) K-1: Verify each student has a test booklet with a printed student ID label. Work with your SC promptly to properly identify any booklet that has not been correctly labeled. Check out the test booklet to the student. K-1 Paper/Pencil Writing test is to be administered after the Online Writing test. Ensure that all materials are accounted for. TAM pg 2 7

TA Preparation for Testing q Complete Test Administrator Training q Complete Test Administrator Certification, if required by your district q Confirm your access to TIDE q Participate in the ELPA 21 Training Test and be sure students have participated at least once q Review your Test Security and Building Plan q Supports, Tools, Accommodations and Manipulatives not listed in the GTSA are not allowed q Additional resources are available on the WCAP Portal under the ELPA 21 section, http: //wa. portal. airast. org/resources/? section=5 8

Setting up the Testing Environment q All posters, activities, and other instructional materials have been covered or removed q Post a “Testing—Do Not Disturb” Sign q Arrange students for purpose of testing. Keep in mind students will be speaking out loud for a portion of the test. q TA’s are trained to deal with student questions appropriately: ─ “I can’t help you with your test” ─ “Always try your best. ” ─ “Read the question again” ─ “Think about what the question is asking you to do” 9

Recordings and Replays § For the 2017 administration, the system is unable to limit the number of recording and replays for student access. TAs are required to instruct students that the recording and replays should only be used two times. Speaking domain, only: § Listening domain, only: The ELPA 21 Consortium created the replay to be limited to two times. § As an accommodation, students are permitted unlimited recordings and replays. § Students may see a Warning box telling them that their recording may be too soft. Refer to page 6 of the TAM for instructions. TAM pg 6 GTSA pg 32 10

Testing Incidents q If a testing incident occurs, do what you can to correct the situation and have the student continue testing. Note which segment and question student was on at the time of the incident. q Must be reported to your SC as soon as reasonably possible, but no later than the end-of-day. q SC to report to the DC by the end-of-day. q Cell phones use is investigated asap to ensure there was not any testing information transmitted via text, photos, etc. Otherwise, students test may be invalidated. q Please be diligent in your test administration as incidents will be reported. 11

ELPA 21 Data Entry Interface (DEI) § Students taking the test in Large Print/Braille will have their booklets transcribed in the Data Entry Interface (DEI) for scoring. § A training module for DEI is located on the WCAP Portal, ELPA 21, Modules-Applications and Systems. 12

SCs - Things To Do q Add TAs in Manage Users in TIDE q Take the TA Certification, if required q Identify students needing large print, Braille or paper versions of the ELPA 21 test per/the IEP/504 q Identify computers to be used and ensure that the secure browser has been loaded q Ensure headphone/microphone units are in good working order and ready for use q Make sure appropriate staff and students participate in the ELPA 21 Training Test q Identify Tool, Support, and Accommodation needs using the GTSA q Incorporate ELPA 21 into your 2016 -17 school test security plan q Submit testing schedules to your DC for approval q Review ELPA 21 manuals, GTSA, and PIRG located on the ELPA 21 User Card of the Portal q Provide TA training to staff that will be administering and/or supporting ELPA 21, including techs, etc q Fill out and/or collect all testing documentation to be returned to the DC after testing 13

Forms Due After Testing is Complete Administration: ___________ ple SCHOOL RECORDS am Date Due: ___/_____ Ex School: ___________ School/Site Administration & Security Report (signed by principal) ADDITIONAL INFORMATION TO CONSIDER ____ Copy of approved school schedule ____ Tools, supports, accommodation use log ____ Test Proctor/Administrator/Staff Training Log(s) ____ Test Security Assurance Form(s) (signed by each TA) ____ Test Question Ambiguity Form(s) ____ Inventory log of materials returned (notation of missing materials) 14

ELPA 21 and Alternate Access (WIDA) Alternate-ACCESS – 1% English Language Proficiency Assessment § OSPI is actively engaged with the organization World-class Instructional Design and Assessment, more commonly known in shorthand as WIDA, to provide English language proficiency assessments specific for the portion of the English learner (EL) population also identified with significant cognitive disabilities. This effort is intended to provide an analogous instrument for English language proficiency testing that WA-AIM provides for the testing of academic content. The name of this specific test instrument is the Alternate ACCESS. § Expected testing window –Tentatively slated as March 6 – 30. § More than likely these are the same students who will be participating in WA-AIM. § This is a paper test with no online components. § If students are not flagged during the initial pre-Id process than an additional booklet will need to be ordered and the demographic page hand bubbled. 15

Revision Log Updates made to this slide deck after the post date of January 30, will be noted below. Slide Section Description of Revision Date 16