2018 19 English Language Proficiency Assessments for California

2018‒ 19 English Language Proficiency Assessments for California (ELPAC) Pretest Administration Workshop ELPAC Session

Agenda § § § ELPAC overview ELPAC CBA transition Test administration Initial ELPAC (2018– 19) Summative ELPAC (2018– 19) Break What’s new for elpac. org Using the Test Operations Management System (TOMS) Test security Questions and answers Resources 2

Connecting with Colleagues 2018‒ 19 ELPAC Pretest Administration Workshop 3

ELPAC Overview (1) § The ELPAC is the required state test for English language proficiency (ELP). § It is administered to students in kindergarten through grade twelve. § The ELPAC Regulations are linked on the California Department of Education ELPAC web page. 2018‒ 19 ELPAC Pretest Administration Workshop 4

ELPAC Overview (2) § Aligned with California’s 2012 English Language Development Standards § Comprised of two separate assessments: • Initial ELPAC • Summative ELPAC 2018‒ 19 ELPAC Pretest Administration Workshop 5

Timeline for Computer-based Assessments – ELPAC February 2020 — Summative Operational July 2020 — Initial Operational 2018‒ 19 ELPAC Pretest Administration Workshop 6

ELPAC Transition Timeline for Computer-based Assessments April 2019 – Usability Pilot and Cognitive Labs October 2019 – Field Test/Cognitive Labs January 2020 – Release of Practice Tests 2018‒ 19 ELPAC Pretest Administration Workshop 7

Timeline for Computer-based Assessments – Alternate ELPAC § 2018‒ 19 ELPAC Pretest Administration Workshop 8

Field Test Importance to Computer-based Assessments How can I get involved? 2018‒ 19 ELPAC Pretest Administration Workshop 9

Local Educational Agency (LEA) ELPAC Coordinator Responsibilities 2018‒ 19 ELPAC Pretest Administration Workshop 10

Security Agreements and Affidavits Forms LEA ELPAC Coordinator Site ELPAC Coordinator Test Examiner Designation Must be Form designated by superintendent Not applicable Security Agreement Required Not applicable Security Affidavit Required Kept at the local level ELPAC Forms web page 2018‒ 19 ELPAC Pretest Administration Workshop 11

Test Administration Windows Initial ELPAC administered July 1–June 30 Summative ELPAC administered February 1–May 31 2018‒ 19 ELPAC Pretest Administration Workshop 12

Estimated Testing Times Initial ELPAC Estimated Testing Times web page Summative ELPAC Estimated Testing Times web page 2018‒ 19 ELPAC Pretest Administration Workshop 13

Initial ELPAC Test Administration Manual web document 2018‒ 19 ELPAC Pretest Administration Workshop 14

Initial ELPAC (1) § Used to determine ELP § Administered only once to a student § Given to students whose primary language is not English § Scored locally to produce official scores 2018‒ 19 ELPAC Pretest Administration Workshop 15

Initial ELPAC (2) § Kindergarten and grade one administered individually § Grades two through twelve administered in groups, except Speaking § Details included in the Initial ELPAC Fact Sheet web document 2018‒ 19 ELPAC Pretest Administration Workshop 16

Local Scoring Tool (LST) § Input raw test scores for all domains (English Language Acquisition Status [ELAS] must be To Be Determined [TBD]) § Lock scores § Print Student Score Reports (SSRs) § Produce Federal and State letter 2018‒ 19 ELPAC Pretest Administration Workshop 17

Rotating Score Validation Process (RSVP) RSVP 10% of LEAs How to Complete the Initial ELPAC RSVP Quick Reference Guide web document 2018‒ 19 ELPAC Pretest Administration Workshop 18

Am I Participating in RSVP? RSVP for the Initial ELPAC § The alphabetical lists of LEAs for the school years through 2021– 22 are posted on the RSVP for the Initial ELPAC web document 2018‒ 19 ELPAC Pretest Administration Workshop 19

Additional Initial ELPAC Resources (1) § The Correction of Classification Process web document § ELPAC LST Reports web document § Initial ELPAC sample SSR web document § LST Export Student Data File Layout web document § 2018‒ 19 ELPAC Pretest Administration Workshop 20

Preparing Students ELPAC Practice Tests web page 2018‒ 19 ELPAC Pretest Administration Workshop 21

Summative Test Administrative Manual Summative ELPAC Test Administration Manual web document 2018‒ 19 ELPAC Pretest Administration Workshop 22

Summative ELPAC (1) § § Measures ELP Administered annually Given to English learners Official score produced by Educational Testing Service (ETS) 2018‒ 19 ELPAC Pretest Administration Workshop 23

Summative ELPAC (2) § Kindergarten and grade one administered individually § Grades two through twelve administered in groups, except Speaking § ELPAC Assessment Fact Sheet web document 2018‒ 19 ELPAC Pretest Administration Workshop 24

Importance of ELAS § The ELAS affects students’ eligibility to test and be scored. • A new student is added to the student information system (SIS) with an ELAS of to be determined (TBD). • The student is administered the Initial ELPAC. – The assessment is scored, and then the student’s ELAS is updated in CALPADS. • The student is administered the Summative ELPAC if the student is an EL. – The assessment is scored and can be evaluated for reclassification. 2018‒ 19 ELPAC Pretest Administration Workshop 25

ELP Assessment Criterion How do you know when an English learner is eligible to be reclassified as a fluent English speaker? Interim Reclassification Guidance for 2018– 19 2018‒ 19 ELPAC Pretest Administration Workshop 26

Ordering Summative ELPAC Test Materials Round Ordering Window Opens Ordering Window Closes Estimated Material Arrival Date Round 1 October 1, 2018 November 16, 2018 December 20, 2018 Round 2 November 19, 2018 December 20, 2018 January 18, 2019 Supplemental January 21, 2019 May 14, 2019 10– 14 business days after order has been placed Summative ELPAC Test Administration web page 2018‒ 19 ELPAC Pretest Administration Workshop 27

Ordering Pre-Identification (Pre-ID) Labels Pre-ID Labels Ordering Windows • Round 1: January 2–April 11, 2019 • Round 2: April 12–May 13, 2019 Summative ELPAC Test Administration web page 2018‒ 19 ELPAC Pretest Administration Workshop 28

“P la ce St ud en t. B ar c od e La b el H er e” Pre-ID Labels on Answer Books 2018‒ 19 ELPAC Pretest Administration Workshop 29

Handling Answer Books Demographic Information Must Match California Longitudinal Pupil Achievement Data System (CALPADS) 2018‒ 19 ELPAC Pretest Administration Workshop 30

Handling Answer Books (2) DO NOT COPY 2018‒ 19 ELPAC Pretest Administration Workshop 31

Returning Test Materials (1) § LEAs are encouraged to return completed Answer Books early to assist in the quality control process. § There is no need to wait until the entire LEA has completed testing. 2018‒ 19 ELPAC Pretest Administration Workshop 32

Returning Test Materials (2) § LEAs must use United Parcel Service labels only on white return cartons. • May combine materials from schools • Sort and by school and grade • Include correct Group Identification Sheet • Directions for returning these materials are provided in the 2018 -19 Summative ELPAC Packing and Return Instructions web document 2018‒ 19 ELPAC Pretest Administration Workshop 33

Returning Test Materials (3) • Develop a process for tracking materials. • Provide return instructions for staff. • Notify ETS of return or local destruction. • Information on what materials can be securely destroyed are in the 2018 -19 Summative ELPAC Packing and Return Instructions web document 2018‒ 19 ELPAC Pretest Administration Workshop 34

elpac. org Highlights 2018‒ 19 ELPAC Pretest Administration Workshop 35

What’s New for elpac. org? § Search feature § Chat feature § Initial ELPAC and Summative ELPAC § Score reporting § Known issues § Additional training § Archived webcasts 2018‒ 19 ELPAC Pretest Administration Workshop 36

TOMS User Roles User roles in TOMS: § LEA ELPAC coordinator § Site ELPAC coordinator § ELPAC test examiner § LST correspondence administrator § LST data entry staff A guide to the roles, responsibilities, and access in TOMS can be found on the ELPAC Access to TOMS web document 2018‒ 19 ELPAC Pretest Administration Workshop 37

ELPAC TOMS Guide for the ELPAC web document 2018‒ 19 ELPAC Pretest Administration Workshop 38

TOMS Guide for the ELPAC web document 2018‒ 19 ELPAC Pretest Administration Workshop 39

TOMS User ID and Password 2018‒ 19 ELPAC Pretest Administration Workshop 40

Adding Users to TOMS 2018‒ 19 ELPAC Pretest Administration Workshop 41

Bulk User Upload Template ELPAC TOMS Adding Users Instructions Quick Start Guide web document 2018‒ 19 ELPAC Pretest Administration Workshop 42

TOMS View and Edit Organizations (1) § Verify organization information. § Addresses are important! 2018‒ 19 ELPAC Pretest Administration Workshop 43

TOMS View and Edit Organizations (2) 2018‒ 19 ELPAC Pretest Administration Workshop 44

TOMS View and Edit Organizations (3) 2018‒ 19 ELPAC Pretest Administration Workshop 45

TOMS Addresses (1) 2018‒ 19 ELPAC Pretest Administration Workshop 46

TOMS Addresses (2) Addresses to update 1. Organization billing address 2. Organization reporting shipping address 3. Organization primary shipping address 2018‒ 19 ELPAC Pretest Administration Workshop 47

Billing Address 2018‒ 19 ELPAC Pretest Administration Workshop 48

Reporting Shipping Address 2018‒ 19 ELPAC Pretest Administration Workshop 49

Primary Shipping Address 2018‒ 19 ELPAC Pretest Administration Workshop 50

Placing Supplemental Orders ELPAC TOMS Supplemental Materials Ordering Quick Start Guide web document 2018‒ 19 ELPAC Pretest Administration Workshop 51

Placing Supplemental Orders Template 2018‒ 19 ELPAC Pretest Administration Workshop 52

Technology Requirements for the Listening and Speaking Domains 2018‒ 19 ELPAC Pretest Administration Workshop 53

Test Security § Refer to best practices for test security in the ELPAC Test Administration Manual web document. § Review best practices for test security with test examiners before testing. § Report security incidents to the California Technical Assistance Center (Cal. TAC) at 800955 -2954 within 24 hours. § Complete the ELPAC Testing Irregularities and Security Breach Report Form web document 2018‒ 19 ELPAC Pretest Administration Workshop 54

Security Practices for Test Examiners § Review the Report Testing Irregularities and Security Breaches section of the ELPAC Test Administration Manual web document. § Report testing irregularities and security breaches to the LEA ELPAC coordinator. • [Insert LEA ELPAC coordinator contact information. ] 2018‒ 19 ELPAC Pretest Administration Workshop 55

Testing Irregularities § Testing irregularities include, but are not limited to, the following: • • Cheating by student Not following test administration directions Rushing or coaching students Testing the wrong grade Writing on the Answer Book (making it unscorable) Leaving instructional materials on the wall Providing unapproved supports 2018‒ 19 ELPAC Pretest Administration Workshop 56

Security Breaches § Security breaches include, but are not limited to, the following: • • Using electronic devices during testing Posting pictures on social media Missing test materials Copying or photographing test materials • Providing access to test materials (outside of testing) • Reviewing student answers 2018‒ 19 ELPAC Pretest Administration Workshop 57

Frequently Asked Questions (FAQ) 2018‒ 19 ELPAC Pretest Administration Workshop 58

Videos and Archived Webcasts ELPAC Videos 2018‒ 19 ELPAC Pretest Administration Workshop ELPAC Archived Webcasts 59

Questions 2018‒ 19 ELPAC Pretest Administration Workshop 60

Support California Technical Assistance Center (Cal. TAC) Cal. TAC is available to support all LEA ELPAC coordinators! If you need assistance or have questions, please contact Cal. TAC: Monday-Friday from 7 am – 5 pm Pacific Time Phone: 800 -955 -2954 Email: caltac@ets. org. ELPAC Portal: http: //www. elpac. org/contact Online: Chat now 2018‒ 19 ELPAC Pretest Administration Workshop 61

We Want Your Feedback! Pretest Workshop Evaluation 2018‒ 19 ELPAC Pretest Administration Workshop 62

Resources (1) § ELPAC Regulations - The California Department of Education ELPAC web page § California’s 2012 English Language Development Standards web page § ELPAC Forms web page § Initial ELPAC Estimated Testing Times web page § Summative ELPAC Estimated Testing Times web page § Initial ELPAC Test Administration Manual web document § Initial ELPAC Fact Sheet web document § How to Complete the Initial ELPAC RSVP Quick Reference Guide web document 2018‒ 19 ELPAC Pretest Administration Workshop 63

Resources (2) § RSVP for the Initial ELPAC web document § The Correction of Classification Process web document § ELPAC LST Reports web document § Initial ELPAC sample SSR web document § LST Export Student Data File Layout web document § ELPAC Practice Tests web page § Summative ELPAC Test Administration Manual web document § ELPAC Practice Tests web page § ELPAC Assessment Fact Sheet web document 2018‒ 19 ELPAC Pretest Administration Workshop 64

Resources (3) § Summative ELPAC Test Administration web page § ELPAC Access to TOMS web document § TOMS Guide for the ELPAC web document § ELPAC TOMS Adding Users Instructions Quick Start Guide web document § ELPAC TOMS Supplemental Materials Ordering Quick Start Guide web document § ELPAC Testing Irregularities and Security Breach Report Form web document § Frequently Asked Questions (FAQ) § ELPAC Videos § ELPAC Archived Webcasts 2018‒ 19 ELPAC Pretest Administration Workshop 65