Faculty Meeting Fall 2018 InService Agenda IA Update

Faculty Meeting Fall 2018 In-Service

Agenda § IA Update 8: 30 -8: 40 § ASA Update 8: 40 -9: 15 § Guided Pathways Update 9: 15 -9: 35 § Break 9: 35 -9: 50 § Learning Resources Update 9: 50 -10: 15 § Adjunct Faculty Evaluation Plan 10: 15 -10: 30 § IE Update 10: 30 -11: 00 § Workgroup Sign-Up 11: 00 -11: 30

IA UPDATE Marilyn Herbert-Ashton

Virginia Western Community College Educational Foundation § Foster life-long relationships, build advocacy and support for Virginia Western § $1. 2 M in support annually § CCAP 2 / Virginia Western Forward § 130+ Annual / Endowed Scholarships § Assistance Funds / 40+ Program Funds § Fundraising § Amanda Mansfield - Philanthropy Director (Chief Fundraising Officer, Alumni Relations) § Jill Sorrells - Foundation Campaign Assistant § Operations § Carole Tarrant - Coordinator of Development (Chief Financial Officer, RAMP, Special Projects) § Carolyn Payne - CCAP and Scholarship Program Coordinator § Wanda Di. Marco - Development Operations Assistant § Thank you for Making a Difference § VW Connect Forms - Emergency Funds, Gifts In Kind § Faculty Development - Innovations Grants, Endowed Chairs § Employee Giving Campaign

Marketing Office § Works to enhance and promote Virginia Western’s image and brand to prospective students, in the community and internally through highly visible and high quality marketing initiatives. § Fall marketing campaign focused on adult learners and the Al Pollard Culinary Arts Program ahead of the Claude Moore Complex opening § Marketing Office: Reach out to these individuals to help on your projects § Josh Meyer – Director of Marketing, oversees marketing campaign, public/media relations, crisis communications, FOIA officer § Joe Collins – Graphic Designer, creates publications, signage, designs to promote VWCC § Tara Nepper – Event planner, room reservations, daily bulletin § Kerstin Plunkett – Social media, event support, marketing support § Daily Bulletin: Instructions for posting to faculty/staff and student bulletins, state vehicle reservations, online calendar, room reservations, marketing items

Grants Development & Special Projects § Grants Office: § Marilyn Herbert-Ashton – Vice President of Institutional Advancement and Director of Grants Development § Stephanie Seagle – Grant Specialist § All-Things Grants: http: //www. virginiawestern. edu/grants

COLLEGE UPDATE Elizabeth Wilmer

Virginia Western Update § Construction (Claude Moore, STEM, Colonial Ave. ) § Business Science Window Replacement project § Safety § Crosswalks § Plan Ahead § Be Understanding § Budget § Summer Enrollment § Fall Enrollment- budgeted to be down 7. 1% § Oct. 25 Town Hall: 2 PM Whitman Auditorium § Initiatives in Progress § § § EAB Navigate Ad Astra Guided Pathways Blackboard to Canvas Online Learning General Education Assessment

Virginia Western Updates Continued § Scantron Machine § For fall semester § Will move from Printing Services to M 232 § Will continue to use the “blue” Scantron forms. The college will continue to provide these forms § It will be self-service. Training will be provided. § This move will not impact the Scantron machine located in Duncan that uses the “green” forms.

VCCS UPDATE Elizabeth Wilmer

VCCS Update § Dual Enrollment § Uniform Tuition Rate § NACEP Standards § SACSCOC Policy (mixed classes) § SCHEV Transfer Committee and Passport Courses § Enrollment Taskforce Priorities § State-wide Marketing Campaign § Advising § Remove Student Financial Barriers § Upcoming Policy Changes § § Direct Placement Dual Enrollment College Promise Adjunct Faculty Evaluation

AD ASTRA IMPLEMENTATION Elizabeth Wilmer

AD ASTRA IMPLEMENTATION Elizabeth Wilmer

ENROLLMENT RATIO = AVG COURSE ENROLLMENT / AVG COURSE CAPACITY 100% 90% 80% 70% 60% 50% OVERLOADED = Enrollment Ratio >95% BALANCED = Enrollment Ratio 70 -95% UNDERUTILIZED = Enrollment Ratio <70% 40% TARGET 30% 20% 10% 0% © 2015 AD ASTRA INFORMATION SYSTEMS™, L. L. C. 85%

Platinum Analytics: The Candidates Section Candidate Metrics Definition Addition Candidates The addition candidate metric represents the percentage of total sections in a schedule that could potentially be added to the schedule based on sufficient pent up demand to justify at least half of one additional section. Reduction Candidates The reduction candidate metric represents the percentage of total sections in a schedule that could potentially be removed from the schedule based on insufficient demand to justify these sections. The elimination candidate metric represents the percentage of total sections in a schedule associated with courses that could potentially be removed from that term’s schedule and placed in a revolving pattern of every other, or third term. This metric, too, is based on insufficient demand to justify offering these courses. Elimination Candidates

Course Offering Summary – Fall 2017 Average Enrollment / Average Enrollment Capacity VWCC Mean Community College Mean 18/23 21/28 17/24 Carnegie Classification Mean Min Max 16/23 10/16 62/73

Space Utilization Parameters Standard Week (63 hrs) Primetime Week (15 hrs) Monday 08: 00 AM - 10: 00 PM Monday 09: 00 AM - 12: 00 PM Tuesday 08: 00 AM - 10: 00 PM Tuesday 09: 30 AM - 02: 00 PM Wednesday 08: 00 AM - 10: 00 PM Thursday 08: 00 AM - 10: 00 PM Friday 08: 00 AM - 03: 00 PM Wednesday 09: 00 AM - 12: 00 PM Thursday 09: 30 AM - 02: 00 PM

Comprehensive Planning with Astra Deliverables Historical Analysis • Tee up red flag opportunities in overloaded and underutilized courses • Informs course cap conversation • Highlights historical scheduling decision -making patterns. Term Wrap Up Reports • Prioritize early addition candidates according to “registration velocity. ” • Establish data-driven understanding of low-enrollment patterns and late cancelations. Full Platinum Analysis • Leverage degree audit integration to tweak schedule based on full demand projections. Snapshot Reports • Monitor registration against current seats offered and Astra forecast • Consider “just-in-time” decisions that reflect actual student registration behavior.

HB 1 GUIDANCE EMAIL CONCERNS Elizabeth Wilmer

HB 1 Guidance § HB 1 restricts the release of certain student directory information without student consent. § Colleges should not release the following student record information under the directory information exception: § § Email address (all types, including the VCCS student email) Physical address (all types) Phone number (all types) If students want this information released to a 3 rd party, they will have to consent in writing. This consent should be documented/retained in the student record. This is the same process you use now for release of non-directory information. This will add the three items above to the list of information that requires consent for release. § If your college has a public directory of students that includes any of the items above, it should be eliminated or placed behind an authentication wall (i. e. staff log-in, My. VCCS, etc. ) § If you send out ‘all student’ communications through your email system, ensure that all student emails are in the BCC line. No student emails should be shown to the recipients. § When a student receives an email sent to the entire class sent by the instructor in Blackboard, they only see the course number and instructor’s name, no email addresses appear. This is still an acceptable way to email everyone in the class under this new law.

CURRICULUM PROCESS Elizabeth Wilmer

Curriculum Change Calendar § Spring 2018 § Curriculum Committee will meet to hear changes for 2019 -20 catalog (April and May) § Fall 2018 § Catalog changes will be finalized at Sept. 4 Curriculum committee meeting § New and Discontinued programs will go to the September Local Board meeting for approval § Pam will spend the fall creating the 2019 -2020 Catalog pages and ADV modules § Instructional Programs committee will meet to consider what new programs to offer in 2020 -2021 based on input from Deans, Faculty, and Workforce Coordinators § Recommendations from Instructional Programs committee will go to College Council for approval § Spring 2019 § ADV modules must be complete by Feb. 1 § Curriculum Committee will meet to hear changes for the 2020 -2021 Catalog

PAYROLL REMINDER Elizabeth Wilmer

NAVIGATE UPDATE Lori Baker

Navigate Update “Learning can be difficult, navigating your way through college should not be. We believe all individuals deserve educational opportunities for personal and economic success. ” § Navigate is our new web based technology platform that shows students all the important things they need to do in one easy-to-view path. § Navigate helps students to pick a major, build a best-fit course schedule, register for classes, find resources on campus, and communicate

Navigate Update Two Separate Web Interfaces Navigate – Student Side Campus – Faculty and Staff Side Click here to enter Campus Click here to enter Navigate

Navigate Update Super Users: • Rick Robers • Heather Hunter • Lacey Carey • Marty Sullivan - HP • Ann Runyon - BTT • Cristin Barrett - STEM • Sarah Chitwood – LASS Application Administrator – Brooke Ferguson

Navigate Update Four Build Teams – (Faculty & IET Representation) · Onboarding Team - Rick Robers/Chad Sartini · Academic Planning Team – Amy Anguiano · Advising Team – Lori Baker/Brooke Ferguson · Communication Team – Chris Porter Navigate Test Site

Navigate Update Implementation Timing • Super User Training - September 12 • Go Live for Faculty and Staff - Mid-September • Student Launch - TBD • Early Alert and Progress Reports – January, 2019

Navigate Update The Resource Center is brought to you by the VCCS Student Success Center. This site was developed with the one goal of providing all VCCS faculty, staff, and administrators with a comprehensive resource site in support of student success across our system. http: //trcenter. vccs. edu/ The VWCC Navigate Info-Guide was created to share information with the college community about this important student success initiative. Virginia Western has made a commitment to increasing student success by increasing retention and completion rates. http: //infoguides. virginiawestern. edu/navigate

LOSS POINT ADVISING UPDATE Lori Baker

CREDIT FOR PRIOR LEARNING (CPL) Lori Baker

LEARNING RESOURCES UPDATE Chris Porter

Learning Resources Update Academic Link • New Service Structure • Intake Process • Walk-In Centers, Appointment Based Tutoring • Content Specialist and Learning Strategists Library Services • New Library Management System • Learning Materials Cost Savings – Textbook Selection Assistance

CANVAS UPDATE Chris Porter

Canvas Update Implementation Timeline • Fall Term 2018 – Initial pilot of four (4) Courses @VWCC • VWCC faculty now have access to the Sandbox at the VCCS Canvas test site • Mid October 2018 – VWCC will host an on-site training provided by Canvas training team for faculty • Open lab will be provided with assistance to faculty • Begin Migrating Spring Pilot Courses • Spring 2019 – large Scale Pilot • Summer 2019 – 100% of Courses on Canvas (Blackboard Learn contract ends June, 2019)

Canvas Update Training and Support • LMS Admin Position • Info. Guide - http: //infoguides. virginiawestern. edu/canvas • Early Pilot Group (Power-Users) • • Marty Sullivan - HP • B. Bagby - STEM • Betsy Boardwine - BTT • Lora Vasiliauskas – LASS Faculty, staff, and administrators have unlimited access to Canvas Live Webinars

Canvas Update Migrating or Copying Existing Courses What we know so far…. • It is not a plug and play process • Consider recreation of content • Plan for open lab space for support • Start early

Canvas Update Questions / Thoughts / Concerns / Advice / Requests

ONLINE LEARNING CONSORTIUM (OLC) UPDATE Chris Porter

ADJUNCT FACULTY GROWTH AND DEVELOPMENT PLAN Amy Anguiano

The Purpose § The purpose of this plan is to create an environment for adjunct teaching faculty that promotes professional growth and high performance resulting in measurable student success. The performance and growth process is intended to provide information about a faculty member’s professional growth and instructional performance.

The Plan Summary § This plan defines the process by which adjunct faculty members will attain and remain in “Good Standing. ” This designation identifies an adjunct faculty member as engaged in professional growth and committed to quality instruction while making a faculty member eligible for professional recognition through each college’s recognition process. A “Good Standing” designation is an indication of quality at the individual college level. A “Good Standing” designation neither guarantees nor implies future contract awards.

The Four Domains § Adjunct Faculty Growth and Development – Each college shall identify and/or create, as needed, a range of professional development opportunities to support adjunct faculty growth and development. Adjunct faculty members will engage in growth and development in accordance with the timeline specified in this plan. § Teaching Effectiveness – Adjunct faculty members are encouraged to pursue excellence in teaching across four areas: Design, Delivery, Effectiveness, and Expertise. Through the use of tools and data sources (e. g. classroom observation, student course evaluation data, student success metrics), adjunct teaching effectiveness will be reviewed in accordance with the timeline specified in this plan. § Institutional Responsibility – In addition to instructional duties, adjunct faculty members are required to meet minimum requirements of institutional responsibility (e. g. office hours, preparation and distribution of syllabi, meeting attendance, adherence to policy, completion of administrative instructional tasks). § Adjunct Faculty Recognition -- Each college shall devise a plan to provide recognition of outstanding service for adjunct faculty members whose performance exemplifies the highest standards of educational excellence within the classroom or in service to the college community.

The Timeline Date Process Description Location/Event August 2017 -April 2018 Task Force Deliberation and Plan Creation Varied May 2018 (Late) Evaluation by CODD designees from each college VCCS System Office June 2018 ASAC Faculty Issues Committee (Review as Information Item) ASAC Meeting September 2018 CODD Review and Feedback CODD/ASAC Meeting September 2018 ASAC Faculty Issues Committee (Review as Action Item) CODD/ASAC Meeting October 2018 ACOP Review, Board Approval ACOP/State Board Meeting

The Proposed Rubric Domain Activity/Task/Data Source Adjunct Faculty Growth and Development Teaching Effectiveness Institutional Responsibility Adjunct Faculty Recognition Additional Notes Meeting/Feedback Dates: Date Completed/Range Comments

PROGRAM PAGES Rachelle Koudelik-Jones

Program Pages § Updates have been made § on the developmental site § based on your work and input during Spring In-service § Sample pages § Liberal Arts § Accounting § Phlebotomy

Program Pages § Please Review § An email to the developmental site will be sent to you. § Please review the entire page and complete the checklists § § All text All links Right-Hand Column Information Time to Completion § Email completed checklists to ie@virginiawestern. edu by Friday, August 24 th § Indicate no changes needed, or § Indicate edits/suggestions

GENERAL EDUCATION COMPETENCIES Rachelle Koudelik-Jones

General Education Competencies § SCHEV policy change § All Colleges/Universities must have at least 6 Gen Ed Competencies § VCCS sets Gen Ed Competencies for us § § § Written Communication Critical Thinking Quantitative Literacy Civic Engagement Scientific Literacy Professionalism § We have to assess and report to SCHEV individually, not as a system § Eliminates Core Competency tests § Aligns with SACSCOC requirements

General Education Competencies, Cont. § Workgroup has been established for this year to determine how we will assess § Current Thoughts § Assess 2 competencies each year § Continue to use current process for § § Written Communication Critical Thinking Quantitative Literacy Scientific Literacy § Existing rubrics will need to be updated § Develop a professionalism rubric to be used in identified classes § Civic Engagement § The National Study of Learning, Voting and Engagement (NSLVE)

CCSSE RESULTS Rachelle Koudelik-Jones

2018 CCSSE Results – Best Source of Advising 90% 80% 69. 1% 70% 60% 76. 5% 54. 6% 50% 34. 6% 40% 30% 22. 0% 20% 16. 9% 10. 7% 8. 8% 6. 6% 0% Virginia Western faculty & staff Other sources such as friends, family, or other students 2014 2016 2018 I have not received any academic advising

How often have you talked about career plans with an instructor or advisor? Average Scores based on a scale of: 1 = Never, 2 = Sometimes, 3 = Often, 4 = Very often 2. 50 2. 40 2. 33 2. 30 2. 20 2. 24 2. 27 2. 10 2. 00 Virginia Western VCCS Med. Colleges Aspen Prize Winners

“My experience at the college has helped me to set academic goals and create a plan for achieving them. ” % Strongly Agree 40% 35. 6% 35% 28. 2% 30% 25% 20% 19. 2% 15% 10% 5% 0% 2014 2016 2018

Areas for Improvement 3. 50 3. 00 2. 74 2. 50 2. 00 3. 02 3. 01 2. 42 2. 55 2. 45 2. 55 2. 40 2. 47 2. 44 2. 23 2. 00 2. 94 2. 70 2. 67 2. 52 2. 11 1. 50 1. 00 0. 50 0. 00 Prepared two or Worked with other Had serious Encouraging contact Providing the Acquiring job or Speaking clearly more drafts of a students on projects conversations with among students support you need work-related and effectively paper or assignment during class students who differ from different to thrive socially knowledge and skills before turning it in from you economic, social, and racial or ethnic backgrounds 2016 2018 Solving numerical problems Gaining information about career opportunities

COURSE EVALUATION Rachelle Koudelik-Jones

Course Evaluations § All Online § Ongoing low completion rates § Extending window Session Timing 16 week Open Two weeks Ends on last day of classes (Prior to Final Exams) 12 week Open Two weeks Ends on last day of classes (Prior to Final Exams) 8 week Last week of classes 4 week Last week of classes

Course Evaluations § Improve Response Rates § § § Include the evaluation dates in your syllabus Remind students through Blackboard Allow time in class if you meet in a computer lab SDV 101 Require confirmation § Require Confirmation § Students receive an email communication when the evaluation is complete § Faculty may require students to provide a copy of this email communication in order to complete the final exam. § Faculty have the option of awarding extra credit of up to 1% of the final grade for students who can show that they completed the course evaluation. § Faculty who choose to award extra credit should explain this in the syllabus at the beginning of the semester.

SACSCOC FIFTH YEAR REPORT Rachelle Koudelik-Jones

SACSCOC Fifth Year Report § Due in September 2019 § 20 Programs will be included § Reaching out to program heads in September for any missing documentation

IE PLANS & PROGRAM REVIEWS Rachelle Koudelik-Jones

IE Plans § New, single-document format § Input from faculty over the summer § Process § § § New template will be emailed to program heads today Complete the template for each program Email completed template to ie@virginiawestern. edu by Friday, August 24 th At end of year, plan will be sent back out to add results Email completed plan with assessment results to ie@virginiawestern. edu

Program Reviews § Culinary Arts § Medical Laboratory Technology § Management § Communication Design § Paralegal § Social Sciences § Automotive Analysis and Repair § Mechatronics § Electrical Wiring § Engineering § Horticulture Technology § Cisco

Program Review Timeline § Documentation sent to program heads in September § Documentation returned to the IEO by October 1 st § SWOT Analysis meetings in October, November and December if necessary

IMPORTANT DATES Rachelle Koudelik-Jones

Important Dates Fall 2018 § Calendars will be available for download § Monthly Coffee Talks with Executive Team Members Thursdays at 2: 00 § August 30 th § September 27 th § November 8 th § Focus Area Meetings regarding Prerequisites and Embedded Credentials § § STEM – Thursday, September 13, 2: 00 LASS – Tuesday, September 18, 2: 00 HP – Friday, September 21, 2: 00 BTT – Thursday, September 27, 2: 00 § Fall Open Forum – Thursday, October 25 at 2: 00

GOVERNANCE Rachelle Koudelik-Jones

Governance § Participation in governance committees provides an avenue for faculty, staff and administration to have a voice in strategic decisions at the College § All Workgroups will have scheduled meetings every other week § § Workgroups may choose to meet as needed to complete the assigned work Provides additional time to meet as a group or subcommittees Provides flexibility for inclement weather or input from another group Executive Team will not be leading the workgroups § Participants on Workgroups represent their respective Senate (faculty, staff or admin faculty)

Governance § Faculty Membership will be chosen at the end of the meeting this morning § Faculty on workgroups represent Faculty as a whole, not individual schools § There are four groups where a faculty member is needed from each school: § § Curriculum Guided Pathways Ad Astra Canvas § Some workgroups will meet during Activity Hour on Tuesdays from 2 -3 § Other workgroups will meet outside of Activity Hour on a regular basis or as needed § Faculty who teach during the Activity Hour may not be a member of a workgroup that meets during this time

Workgroups § Ad Astra § Gen Ed Assessment – QR § Campus Engagement § Gen Ed Assessment - CT § Canvas Implementation § General Education Revisions § Commencement § Guided Pathways § Course Evaluations § Instructional Programs § Credit for Prior Learning § Learning Materials § Curriculum § Online Learning § Data Coordination § On-Campus Professional Development § Diversity § Strategic Enrollment Management § DL Peer Review § Student Centered Spaces § Dual Enrollment § Student Conduct

Additional Groups § Appointments and Hearings (1 faculty from each school) § IRB § Rewards and Recognition (Previous year recipients) § 14 Week Session – will touch base late fall or early spring

AFTERNOON WORKSHOPS Rachelle Koudelik-Jones

Afternoon Workshops - Optional § 1: 00 -2: 00 Credit for Prior Learning Overview HP 210 § 2: 15 -3: 15 Canvas Workshop HP 210 § 3: 30 -4: 30 Credit Faculty Teaching Contract Courses HP 210

COMMITTEE SELECTION Sarah Chitwood