Effective Troop Committee Meetings By Steve Cybart Organization

Effective Troop Committee Meetings By Steve Cybart

Organization of Scouting National Council Boy Scouts of America Region Local Council District Chartered Organization Troop Committee Troop

The National Council • Maintains national high- adventure bases Minn. , Fl. , and New Mexico. • Organizes national Scout jamboree. • To achieve this the National Council issues a charter to each local council, U. S. and it’s territories have more than 300 local councils and more than 50, 000 reg. Boy Scout

Local Council Grants charters to community organization Promotes the Scouting Program Registration of units and council personnel Provides facilities and leadership for a yr. round outdoor program and Summer Camp • Offers training in a timely manner • •

Scouting District • Geo. area within local council determined by the council’s executive board • Each district has a district committee composed of key district scouters, does not make policy, works through chartered organizations to assure success of troops. • District Committee does this by subcommitties, membership, advancement, finance, Camp and outdoor promotion, Training, Activities and Civic Service

District Committe • Volunteers, train adult volunteers, provides district programs for troops, camporees and Scouting Shows, assists in formation of new troops and helps cordinate Friends of Scouting Campagin. • District also has a commissioner staff that assigns a unit commissioner to give direct coaching and consultation to the troop committee and scoutmaster, the district committee and commissioner staff can be a good source for troop committe. • Scouting professional who provides district service is the district executive, helpful in showing you how to accomplish troop program goals.

Chartered Organization • Troop is owned by a chartered organization, usually a Legion, Religious organization or buisness, civiv, fraternal, labor or government bodie. • Each chartered organization using Scouting Program provides: meeting place, selects scoutmaster, appoints troop committe(at least 3 adults), chooses charter rep. , active member of district committee, liaison between troop and organization, assists with rechartering, can multiregister as troop committee member

Troop Committe • Works on behalf of chartered organization, makes sure troop is operated within organizations policies. • The Troop committee ‘s primary responsibilities are supporting the Scoutmaster in delivering quality troop program and handling troop administration.

Troop Committee Organization and Responsibilities • The Troop Committee is the troops board of directors and supports troop program and the following; ensures quality adult leadership is recruited and trained, provides adequate meeting facilities, advises scoutmaster on policies relating to boy scouting and chartered organization, supports leaders in carrying out program, responsible for finances, adequate funds, disbursements in line with approved budget plan, obtains and maintains and properly cares for troop property, troop has outdoor program(10 days and nights), serves on courts of honor and boards of review, supports scoutmaster and assistant scoutmaster in working with individual boys and with problems that may affect troop program, helps with Friends of Scouting Campagin.

Troop Committee Chair • Ensures troop committee is trained, 1 hr. class online, Troop Committee Challenge(explains varrious committee duties and positions in detail) • Tenure- 1 yr

Troop Committee Meetings • Essential to successful troop operation, perfect forum for planning troop program assistance, solving troop personal problems and monitoring troop progress.

Suggested Troop Committee Meeting Agenda • • • • 1. Call meeting to order-Chair 2. Welcome and introduction of new members and guests-Chair 3. Approval of previous meetings minuites-Secretary 4. Reports Scoutmaster(troop progress, attendance, desciplinary problems, monthly outing plans, actions of patrol leaders coucil and other troop needs) Secretary-newsletter or web site, resource surveys Treasurer 5. Old buisness 6. New Buisness 7. Announcements(including date of next months meeting) 8. Adjournment If everyone is prepared for meeting should not last longer than 11/2 hrs. There is no better way to discourage meeting attendance than to conduct meetings that last to long with too little accomplished.