Defining Allocations Concept Defining Allocations Defining Allocations Step

Defining Allocations Concept

Defining Allocations

Defining Allocations Step 1 Begin by navigating to the My Planning Workspace page. Click the Planning and Budgeting menu.

Defining Allocations Step 2 Click the Activity Preparation menu.

Defining Allocations Step 3 Click the My Planning Workspace menu.

Defining Allocations Step 4 Enter the desired information into the Role Name field. Enter "Preparer".

Defining Allocations Step 5 Click the Search button.

Defining Allocations Step 6 Use the My Planning Workspace page to perform and monitor budgeting and planning tasks, including reviewing the approval status of a plan or budget and preparing line item, position, and asset activities.

Defining Allocations Step 7 Click the Edit Allocations link.

Defining Allocations Step 8 Use the Allocation List page to add, edit, or delete an allocation ID and execute an allocation defined by an allocation ID.

Defining Allocations Step 9 Click in the Allocation ID field.

Defining Allocations Step 10 Enter the desired information into the Go field. Enter "ALLOCATE 101".

Defining Allocations Step 11 Click the Save button.

Defining Allocations Step 12 Click the Go button.

Defining Allocations Step 13 Use the Allocation Source page to specify the line items that you want to allocate. The system uses the dimensions and members that you define on this page to retrieve the lineitem data associated with them.

Defining Allocations Step 14 Use the Choose Individual or Range of Values area to define the Accounts, Departments, Operating Units, and Currency that this allocation will come from.

Defining Allocations Step 15 First specify the account Chart. Field values. Click in the From Value field.

Defining Allocations Step 16 Enter the desired information into the From Value field. Enter "402000".

Defining Allocations Step 17 Click in the To Value field.

Defining Allocations Step 18 Notice the To Value field is automatically populated with the value from the From Value field. You can edit this default value. For this example, leave the field as defaulted.

Defining Allocations Step 19 Next, specify the operating unit Chart. Field values. Click in the From Value field.

Defining Allocations Step 20 Enter the desired information into the From Value field. Enter "NEWYORK".

Defining Allocations Step 21 Click in the To Value field.

Defining Allocations Step 22 Notice the To Value field is automatically populated with the value from the From Value field. You can edit this default value. For this example, leave the field as defaulted.

Defining Allocations Step 23 Next, specify the currency code Chart. Field values. Click in the From Value field.

Defining Allocations Step 24 Enter the desired information into the From Value field. Enter "USD".

Defining Allocations Step 25 Click the 3: Source Amount link.

Defining Allocations Step 26 Use the Source Amount page to define the allocation source amount as a fixed amount or a percentage of the amount.

Defining Allocations Step 27 Click in the Percentage field.

Defining Allocations Step 28 Enter the desired information into the Percentage field. Enter "12".

Defining Allocations Step 29 You can allocate to all or some of the budget periods displayed below. Use the Select All button to choose all budget periods. Use the individual check boxes to select a subset. For this example, you will select budget periods 2006 M 1 -2006 M 6.

Defining Allocations Step 30 Click the Select option.

Defining Allocations Step 31 Click the Select option.

Defining Allocations Step 32 Click the Select option.

Defining Allocations Step 33 Click the Select option.

Defining Allocations Step 34 Click the Select option.

Defining Allocations Step 35 Click the Select option.

Defining Allocations Step 36 Use the Refresh button to apply the allocation percentage to the selected budget periods. Click the Refresh button.

Defining Allocations Step 37 Click the 4: Allocation Target link.

Defining Allocations Step 38 Use the Allocation Target page to specify the line items used in the activity to receive the allocation amounts calculated for an allocation ID.

Defining Allocations Step 39 Use the Choose Individual or Range of Values area to define the Accounts, Departments, Operating Units, and Currency that this allocation will apply to.

Defining Allocations Step 40 First, specify the target account values. Click in the From Value field.

Defining Allocations Step 41 Enter the desired information into the From Value field. Enter "402000".

Defining Allocations Step 42 Click in the To Value field.

Defining Allocations Step 43 Notice the To Value field is automatically populated with the value from the From Value field. For this example, accept the default value.

Defining Allocations Step 44 Next, specify the target operating unit values. Click in the From Value field.

Defining Allocations Step 45 Enter the desired information into the From Value field. Enter "NEWYORK".

Defining Allocations Step 46 Click in the To Value field.

Defining Allocations Step 47 Notice the To Value field is automatically populated with the value from the From Value field. For this example, accept the default value.

Defining Allocations Step 48 Click the 5: Target Amount link.

Defining Allocations Step 49 Use the Target Amount page to specify the amounts of selected line item rows to receive the allocation source amounts. Determine how the total source allocation should be distributed to each selected line item. Define the allocation target amount as a fixed amount or as a percentage of the total amount to be allocated.

Defining Allocations Step 50 Use the Allocate Spread list to select how the allocation will be distributed. Values are: • Spread Weighted - Distributes the Total to Allocate amount based on the weighted percentage of each selected line-item row. • Spread Evenly - Distributes the total amount to allocate evenly across all selected line-item rows. Click the Allocate Spread list.

Defining Allocations Step 51 Click the Spread Evenly list item.

Defining Allocations Step 52 You can allocate to all or some of the budget periods displayed below. Use the Select All button to choose all budget periods. Use the individual check boxes to select a subset. For this example, you will select budget periods 2006 M 7 -2006 M 12.

Defining Allocations Step 53 Scroll down to see the applicable budget period rows. Click the vertical scrollbar.

Defining Allocations Step 54 Click the Select option.

Defining Allocations Step 55 Click the Select option.

Defining Allocations Step 56 Click the Select option.

Defining Allocations Step 57 Click the Select option.

Defining Allocations Step 58 Click the Select option.

Defining Allocations Step 59 Click the Select option.

Defining Allocations Step 60 Click the Refresh button.

Defining Allocations Step 61 You have successfully defined an allocation. The next step is to apply the allocation. End of Procedure.