The Dep Ed Email Service The Dep Ed

The Dep. Ed E-mail Service

The Dep. Ed, using its December 31, 2011 database, created e-mail accounts for all permanent employees (This means that employees hired until December 2011 have existing Dep. Ed E-mail accounts, all they have to do is to claim it. )

If you a). . . are sure that you do not have a Dep. Ed E-mail account yet b). . . are not sure if you have a Dep. Ed E-mail account c). . . have not used your Dep. Ed E-mail account for a long time

Go to the Dep. Ed E-mail application site

On any web browser, key-in depedverify. appspot. com

Click “I don’t have my Dep. Ed Email”

Enter required data for each field TIN First Name Middle Name Last Name Suffix/Extension Date of Birth If your name is spelled with an Ñ, use an N instead

When done, Click “Get My Dep. Ed Email Account” Personal Email Contact Number Region Division School Please ensure that you specified an active cellphone number. This is where the approval notification will be sent.

Confirm the data you entered. Then click Submit

What should you expect? 1. Your application is automatically approved, or 2. Your application undergoes manual verification

Your application is automatically approved This means you are automatically given a username and a temporary password. Copy the temporary password. Then click Claim Now

This will redirect you to Gmail Enter the temporary password. Then click Sign in

Your application undergoes manual verification Why? 1. You are employed after December 31, 2011 2. The data you supplied during the application did not match the data from DBM used by the Dep. Ed in creating the e-mail accounts (examples on the next slide) 3. Your name has an ñ

Examples of mismatched data Application DBM PSIPOP Name Maria Aleda Ma Aleda Name Michelle Jabulan Pulido Michelle Jebulan Pulido Name Regie Ebio Llarena Regie Dionela Ebio Date of Birth (Arnel Barbin) 12 -08 -1969 12 -18 -1969 Date of Birth (Kathrina Gisala) 04 -03 -1972 04 -03 -1973 TIN (Ma Jean Mandap) 132 -341 -826 132 -341 -326 TIN (Ma Eloisa May Dator) 436 -787 -012 946 -001 -232

IF. . . by validation, the data you entered are found in order, your application will be approved; else, it will be rejected.

When your application is approved. . . go to your specified e-mail address and open the e-mail. It contains a link that you’ll have to click to proceed. More often, it will redirect you to depedverify. appspot. com. Repeat the process of application. Upon submission, your application should be automatically approved.

Common reasons why applications are rejected 1. You used the default date of birth (01 -01 -1940!) 2. Names with Ñ (use N instead) Example: Input Grino instead of Griño 3. You entered “NONE” as your extension name 4. The data you supplied did not match with the available data from the records of the SDO (PSIPOP) 5. Multiple application

• The IT Services of the SDO used other sources of data for verification such as the LIS. Unfortunately some data may not be considered valid (e. g. Date of birth); while floating teachers do not have LIS accounts. • In an effort to facilitate the verification of Dep. Ed e-mail claims, the IT Services requested all school for the submission of the Dep. Ed E-mail Verification Form where every employee is expected to supply his/her “correct” personal and employment detail.

• Unfortunately, these means of verification still resulted to rejection of many applications. Therefore to resolve this matter, those whose application undergoes manual verification are instructed to text the following: First Name, Middle Name, Last Name, Suffix, Date of Birth, TIN (ex. Thomas, Cruise, Mapother, IV, 07/03/1962, 123 -456 -789) to 0947 936 7606 or 0915 612 5210

DO NOT REPEAT the process of application; wait for the instruction to proceed

If you. . . have a Dep. Ed E-mail account but forgot your password

apply for password resetting

. . . your application will undergo manual verification. Text the following: First Name, Middle Name, Last Name, Suffix, Date of Birth, TIN, R (ex. Thomas, Cruise, Mapother, IV, 07/03/1962, 123 -456 -789, R) to 0947 936 7606 or 0915 612 5210

DO NOT REPEAT the process of application; wait for the instruction to proceed

To login to your E-mail Account

On any web browser, key-in www. gmail. com Provide a valid Dep. Ed E-mail address. Always include @deped. gov. ph

For the purpose of an inventory. . . everyone who can access his/her Dep. Ed e-mail is requested to email the following: First Name, Middle Name, Last Name, Suffix, Employee Number, School/Office, Position, Salary Grade, Step (ex. Alan, Alexander, Milne, , 0123456, San Andres Bukid ES, Teacher I, 11, 4) to sorsogon. city 001@deped. gov. ph

What benefits will you enjoy in using the Dep. Ed E-mail Service?

Google Apps for Education

You’ll have a Google Mail Account

You’ll have Google Drive Account Google Drive is like a flash drive, but you don’t carry it arround. It is a cloud storage. This means you may be able to access your files anywhere (provided you have internet service).

Google Drive is an unlimited storage for @deped. gov. ph accounts

Google Forms A teacher may construct online exams, and check (, score and rate) them with ease.

Google Docs Microsoft Office Google Docs Word Docs Excel Sheets Power. Point Slides Access Forms + Sheets

Classroom A teacher may create virtual classrooms. . . So he/she can teach even without going to school

Google Maps Don’t get lost. View maps before travelling. Access street view to have an idea on how places look like.

Zoom in to your destination Which school is this?

Street View (360° camera)

Access other Google Service by clicking the Google Apps Launcher

Thank you. OSDS-ICTS/praxlanuza