DEP Environmental Education Grants Program Grantee Orientation Webinar

DEP Environmental Education Grants Program Grantee Orientation Webinar Dial-in number for audio: 1 -650 -479 -3208 Access code: 648 994 542 Web. Ex Technical Support: 1 -866 -229 -3239 May 18, 2017 Tom Wolf, Governor Patrick Mc. Donnell, Acting Secretary

Congratulations! Received 204 applications - $2. 9 million Funded 79 projects nearly $1. 2 million 26 general grants 53 mini grants 31 environmental justice projects

Timeline • May 26, 2017 q Submit scope of work and budget • July 1, 2017 q Grant start date • December 15, 2017 q General grant progress report • June 30, 2018 q q Mini-grants complete. No time extensions General grant progress report • July 15, 2018 q q Mini-grant final report December 15, 2018 q General grant progress report • June 30, 2019 General grants complete. No time extensions q • July 15, 2019 q General grant final report

Overview • General Grants Up to $50, 000 for two-year project July 1, 2017 – June 30, 2019 Large scale regional or statewide initiatives 20% match requirement Reimbursement program only Funds must be spent in budgeted fiscal year; cannot “roll over” funds • Progress reports required every six months • Final report due July 15, 2019 • • •

Overview • Mini Grants • • • Up to $3, 000 for a one-year project July 1, 2017 – June 30, 2018 Any size project eligible—i. e. school field trip Match not required Eligible for advanced payment – Email request letter • Final report only – July 15, 2018

Next Steps • Email Grants Center proper contact for grant agreement • Use “Legal Signatures” file for help • Name, title and email address • Resolution/by-laws • Email Scope of Work/Benchmarks and Detailed Budget Sheet

Flow Chart

Grant Agreement The authorized signatories will receive an email notifying them that the Grant Agreement is available for review/signature.

Grant Agreement To log on to the system to review and sign the Grant Agreement, you will need a valid account.

Grant Agreement 2. 1. 2. 3. 1. The grant agreement documents and any additional information for your review will be attached. After review, you (or your designee) may electronically sign the grant agreement. There is a Legal Disclaimer regarding electronic signature that you must check. Once signed, the agreement will move on to the next signatory.

Grant Agreement Need assistance? (800) 379 -7448 ra-dcedcs@state. pa. us Customer service

Scope of Work Benchmarks Benchmark Deliverables • General Grants • Mini-Grants • Samples

Scope of Work Benchmarks—Mini Grants • Each benchmark must contain: • Project Activity - from grant’s timeline. Be specific! • Supporting Materials- materials that document each activity. Will be submitted with final report.

Scope of Work Benchmarks—General Grants • Project Activity • Supporting Materials- materials that document each activity. Will be submitted with progress and/or final report. Project Activity Supporting Materials

Subcontractors

Detailed Budget Sheet • Key Points • Include ID number – Grants Center email – Single Application ID# • Check ineligible expenses – 35 percent “cap” » Salaries and benefits » Contractual salaries and benefits – Grants Manual, page 20 » Teacher stipends/substitutes ($100 per day) » Promotional items » Cameras, lodging, food, etc. • Whole Numbers • Activity Letters • Unit costs, quantities

Detailed Budget Sheet Match Meets 35% cap Activity letters Unit costs and quantities

Reports • What to submit? – Reimbursement request – Report form – Benchmark deliverables from scope of work • Where to submit? – DEP Environmental Education and Information Center only • When?

Reports General Grants Mini Grants Progress Reports • December 15, 2017 • June 30, 2018 • December 15, 2018 No Progress Reports Required Final Report • July 15, 2019 Final Report • July 15, 2018

Changes • Budget Changes • Major and minor • Staff changes Reminders – General grantees – funds must be expended in budgeted year; no roll overs – No time extensions given – Returning funds to the EE Fund

Questions?

“If a child is to keep alive his inborn sense of wonder, he needs at least one adult who can share it, rediscovering with him the joy, excitement and mystery of the world we live in” -- Rachel Carson Ann Devine adevine@pa. gov