STUDENT DISCIPLINE 713 556 7140 HISD The DAEPJJAEP

STUDENT DISCIPLINE 713 -556 7140

HISD The DAEP/JJAEP ONLINE REFERRAL APPLICATION 2 continued

HISD First things first – is your data entered? • The discipline data must be entered into chancery with the appropriate action code (ex: 07 ALTR for DAEP, 02 -EJJA for JJAEP) in order to use this system for a referral. • All details should be included in the incident detail portion of chancery, including the exact charge for any police report. Do not use the wording from The Code of Conduct, stat what actually happened • An overnight upload must take place for chancery to “speak” to the online DAEP system – please keep this in mind • A checkmark must be placed in chancery in the EVENT/CONCERN DETAIL SCREEN showing that this student was involved 3 continued

Event/Concern Detail Screen HISD A checkmark is needed on this screen 4 continued

Log-in to The System HISD 5 • http: //prodnet. houstonisd. org/DAEP/Referr als. aspx • Administrators or those who have administrative responsibilities have access • Here you will be prompted for your HISD username and password (this is your portal password) • Do not forget an overnight upload must take place between chancery input and utilizing the system continued

HISD Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery. 6 Do not select “find a student” – you should NEVER have to search for a student if chancery data is correct. continued

Select The Student HISD 7 continued

HISD This is a DAEP referral – fields in yellow are filled out by chancery data 8 continued

HISD MS/HS only Select Number of Days If placement is to end with the end of a semester, select that here 9 30 days is no longer offered continued

HISD Length of placement (secondary only) • Use the HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart Or • Use the Discipline Infraction/PEIMS Coding Reference Chart 10

HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart HISD 11

HISD 12

HISD 13 Discipline Infraction/PEIMS Coding Reference Chart

HISD Number of days, additional information (MS/HS only) 30 days is not offered Type in number of days requested if option not provided 14

Additional information HISD Use this space to include any additional information not included in chancery 15

HISD Number of days MS/HS only – The minimum placement is 45 days. – If the number of days requested is not a choice listed, please type in the number of days in the comment section – i. e. “ 65 days requested” – You will still have to select one of the radio buttons in order to submit the referral. 16

Elementary Number of days HISD 15 days is the only option for elementary schools 17

Elementary only – SSO Approval needed HISD SSO approval and approval by your Chief is needed for ALL referrals 18

HISD SSO form must be signed for all Elem Referrals This is ONE STEP in the referral process This form is not the DAEP approval form A referral must be submitted via the online DAEP 19

HISD 20 Add Your Phone Number And Submit continued

HISD • Special note: The referral will not submit without a phone number and number of days entered You’ll get an error message 21 continued

Print For Your Records HISD This form will appear if you submitted successfully. You need this form!!! 22 This is your record of the DAEP referral – print it and place a copy in the student’s discipline folder. continued

What Happens Next? HISD • We’ll be notified when you submit a referral and we will update the status • The status will read “initial” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next) • Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind 23 continued

Status change email HISD • • DAEP EMAIL Please keep a copy of this email, it is needed for the student’s discipline file. DAEP Referral Status Gxxxx, Txxxx -- Student ID: 1 xxxxxxx has a status of Incomplete for placement at DAEP for 30 days, for a code 04 -Possessed/Sold Drugs discipline offense from campus: XXXXXX School • This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system. • Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email). 24

Status Updates HISD click on SELECT to read the message When the status has been updated, you will see this notification It reads “new message” 25 continued

Reading A Message HISD The new message is listed here, along with all of the other messages about this referral This message contains information from me – please read! 26 This message is automatically generated with a status change – NO INFO HERE continued

Reading a message HISD Click on VIEW MESSAGES to open the mail center 27

HISD Just click OPEN 28 continued

Example of automatically generated message HISD This message only informs you of a status update – the information regarding what is needed is NOT contained here. This is automatically generated. 29

HISD Here you will see the information that is needed Hit reply and type your response. 30 If this message states there has been a status update, please locate the message with the information from our office – the status update is automatically generated, it will give you NO specific information (see previous slide) continued

HISD NEW response shows messages from our office that your campus has not read yet 31

HISD Your initial screen will show you the status of referrals. You can ALWAYS check the status of your referrals Please utilize this function! 32 continued

Discretionary placement review HISD All discretionary placement go for review at the School Office. This document is created for each referral – it includes all information from chancery along with additional information provided by your campus. 33

Approval HISD • When the referral is approved, you will get an email notification • Print the email notification, put it in the student’s file • If the number of days have changed, you must print out a NEW referral form • If you need a copy of the approval, go to HISTORICAL and print the last message for the student – it is the approval email 34 continued

Approval email HISD You need to keep a copy of this! • DAEP EMAIL • Please keep a copy of this email, it is needed for the student’s discipline file. • • DAEP Referral Status Perez, Lisa -- Student ID: zzzzzz has a status of Approval for placement at DAEP for 30 days, for a code 04 -Possessed/Sold Drugs discipline offense from campus: Marshall Middle School This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system. • Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email). Please notify the parent and withdraw the student. Students must bring withdrawal grades and their last report card with them for enrollment at the appropriate alternative campus. Bus routes will be given at the time of enrollment. Alternative campuses expect the student to enroll within 1 -3 business days from the receipt of this approval. If there is a delay, please contact the campus directly. Please read the entire message, during testing and other times Students must bring withdrawal grades and their last report card for enrollment. during the year, we do not enroll DAEP - Eliot (elementary): 6411 Laredo Street Houston, TX 77020 (713) 671 3670 at our DAEP campuses Beechnut Academy (secondary): 7055 Beechnut Houston, TX 77074 (713) 394 3500 Please note that your campus is responsible for ensuring all of the data pertaining to this referral has been entered into Chancery. 35

HISD How Is An Expulsion Different? (from a DAEP referral) • It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA). • The screen shots follow: 36 continued

HISD Select the student A student you wish to expel will have a different screen pop up when you select that student (this is based on the data YOU entered into Chancery) 37 continued

HISD Here you see “expelled” student. You have to select mandatory or discretionary 38 continued

HISD Select where the offense occurred 39 continued

HISD You must indicate the expulsion Dates: From ? - To ? 40 continued

Expulsion Submitted HISD This form will appear if you submitted successfully. This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder. You need this form 41 continued

HISD Special notes: • The messaging system works the same for an expulsion and for a DAEP referral. • The system you use is the same for a DAEP referral and an expulsion 42 continued

Other Info HISD • You can access “historical” data for your campus by selecting “historical” on your main screen 43 continued

HISD A list of all the referrals made by your campus will appear. 44 continued

Historical Menu HISD Drop down with school year 45 continued

What about Special Populations? HISD For DAEP referrals, we need: • Signature page from the annual ARD, Signature page from the MDR, the MDR supplement pages (2 pages) and the Special Education form • The Special Education form must be signed by the designated people in the SIO office. JJAEP referrals need: MDR supplement, minutes and signature page only. • All LPAC data must be in compliance 46 continued

HISD Needed for all DAEP placements 47

HISD Referral Contact – Before Approval & DISCIPLINE QUESTIONS • Luis Gavito – lgavito@houstonisd. org • Lisa Perez – lperez 6@houstonisd. org • OFFICE PHONE: 713 -556 -7140 • FAX: 713 -556 -7282 ON-LINE Referral Application: HTTP: //PRODNET. HOUSTONISD. ORG/DAEP/REFFERALS. ASPX HISD Employee/Administrators Portal – HISD Application Links – DAEP Referral 48 continued