National Student Clearinghouse UHEAA What is Student Tracker

National Student Clearinghouse UHEAA What is Student Tracker? A monitoring tool to determine what happens to your former students. “Where did they go? ” A research tool to help evaluate institution and program effectiveness. “How did we do? ”

National Student Clearinghouse UHEAA n Who are these guys? – Non-profit organization established in 1993 – Cooperative venture between higher education institutions

National Student Clearinghouse UHEAA 14. 9 Million Active + 60+ Million Former Students = 75+ Million Individual Students Active Records Represent over 91% of all higher education enrollments in the U. S.

National Student Clearinghouse UHEAA n Data Components are: – Complete – All enrolled students – Current – Data is updated at least 3 times each enrollment period (Semester system) – Comprehensive – Not bound by state lines

National Student Clearinghouse UHEAA Student. Tracker provides a cost effective way to replace anecdotal data with actual enrollment and degree information. = Replacing Senior Exit Surveys

National Student Clearinghouse UHEAA FERPA Compliant!

n Riverton HS (CSIP – Action Plan) – Critical Thinking Objective: Students will make goals addressing both current and future educational career pursuits that promote critical thinking, development, and growth. Evaluate: Senior Exit Survey each Spring will track whether seniors are able to make these goals and plan career/college pursuits. Next Step: Clearinghouse Data

n Jordan HS (Closing the Gap Project ’ 05 – ’ 06) Objective: Increase graduation rates & show positive effects of enrollment in higher education, & post-secondary programs. Intervention: - Target Students w/ Credit Deficiencies - Group parent/student meeting (Fall) - Monthly sessions - Quarterly follow-up w/ parents - Incentives & Scholarships Evaluation: - Graduation Rates & Post-Secondary Enrollment

n Evaluate college trends by each Academy: – – – Visual Arts Education / Social Services Government / Law Medical / Health Business / Marketing Natural Resources Pre-Engineering Food / Nutrition Construction Aerospace Theatre / Arts

n Ron Bailey, Career Counselor – Evaluate student outcomes based on CTE Pathways. – Compare CTE pathways vs. academic rigor sequence.

n Copper Hills HS – Press reported that 8% of graduates enroll in postsecondary education. – Student. Tracker found 54% enrolled in post-secondary education – 8% were enrolled at the University of Utah

National Student Clearinghouse UHEAA n Questions that Student. Tracker can answer… – – Where and when did our graduates enroll after high school? How long did they go to school? Did they graduate? Did they go to graduate school?

National Student Clearinghouse UHEAA n Questions that Student. Tracker can answer… – Intervention program effectiveness n n Remediation At-Risk programs – Minority student program effectiveness n n MESA APIP GEAR-UP, TRIO, UPWARD BOUND Jack Kent Cooke Foundation

National Student Clearinghouse UHEAA NASSGAP How do you fit in?

National Student Clearinghouse UHEAA Presidents: Provide more accurate responses to surveys, such as US News & World Report, and obtain additional state performance funding by correctly re-classifying drop-outs as transfers Admissions Directors: Knowing which schools each of your prospective students chose will help you: • Improve your ability to target, select and retain students • Formulate more effective recruitment and retention strategies • Learn who's competing with you for the most desirable students • Base your analyses and decisions on the latest factual information

National Student Clearinghouse UHEAA Research, Planning & Academic Enterprise Assessment Officers: Identify Where each of your drop-outs transferred and where each of your graduates chose to pursue further study Enrollment Management Directors: Plan curriculum modifications and inter-institutional alliances based on which schools students actually attend Registrars: Obtain accurate information for the Student Right to Know Act and the Department of Education's IPEDS Graduate Rate Surveys (GRS) Financial Aid Directors: Ensure that limited financial aid resources are awarded equitably by verifying the enrollment of family members listed on aid applications

National Student Clearinghouse UHEAA Perkins Loan Officers: Identify delinquent borrowers who are enrolled at other schools and should receive in-school deferment status Distance Education Directors, Registrars & Financial Aid Directors: Obtain reports of students who are concurrently enrolled at other institutions

National Student Clearinghouse UHEAA n How to get started with National Clearinghouse – – Decide who will provide data to the Clearinghouse Identify the contact person Sign the participation contract National Student Clearinghouse personnel will then guide you through the rest of the process

National Student Clearinghouse UHEAA n Student. Tracker Implementation Guide – – Sign the agreement Send agreement to the Clearinghouse n Once contract is received – you will be contacted by a Client Services Coordinator Dannette Sullivan sullivan@studentclearinghouse. org Phone – 206 -324 -3228 Fax – 206 -328 -7366

National Student Clearinghouse UHEAA n Student. Tracker Implementation Guide – Create the graduates file: – Transmit files to the Clearinghouse n Client Services Coordinator (Dannette Sullivan) will assist you in this process

National Student Clearinghouse UHEAA n What data do I need to collect? – – – – – Name (First, Middle, Last) Former Names if applicable Social Security Number (Not Required) Date of Birth Student School ID Number Diploma Title (High School) Graduation Date HS Name ACT/CEEB Code Unique Identifier

Sample File Format

Sample File Format

First Time Enrollment in Post. Secondary Institutions

Students’ Enrollment as of the date of this report

Students’ Most Recent Graduation From a Postsecondary Institution

Individual Student Data

National Student Clearinghouse UHEAA n Research and Analysis – Decide when you want your window to start n Wait till October or November – Send in your data (Excel Spreadsheet) – Each year send in your graduating class

National Student Clearinghouse UHEAA n Cost of Student. Tracker – UHEAA has covered the cost Who Benefits? n Universities and Colleges (Public and Private) n Utah Colleges of Applied Technology n Utah State Office of Education n All Utah School Districts n All Utah High Schools n All Utah Middle and Junior High Schools

National Student Clearinghouse UHEAA n What’s New? – New Data Elements n n n Current Major & CIP (Classification of Instructional Programs) codes Institutional ID Institutional Email Address Good Student Discount Middle Name High School Code First-Time/Full-Time Student Degree Seeking Student Gender Race/Ethnicity Class Level

NSC Contact Information Dannette Sullivan sullivan@studentclearinghouse. org Phone – 206 -324 -3228 Fax – 206 -328 -7366

Craig Haslip chaslip@utahsbr. edu 801 366 -8424 Stephen Rogers srogers@utahsbr. edu 801 366 -8460

UHEAA Contact Information Craig Haslip chaslip@utahsbr. edu 801 366 -8424 Stephen Rogers srogers@utahsbr. edu 801 366 -8460