Bond Oversight Committee Workbook Meeting April 30 2013

Bond Oversight Committee Workbook Meeting April 30, 2013 Presented by Construction and Facility Services

Welcome

Meet the Team Construction Facilities Services (CFS) Robert Sands Officer, Construction and Facility Services rsands@houstonisd. org 3 Sue Robertson General Manager, Facilities Planning brober 12@houstonisd. org BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Meet the Team Construction Facilities Services (CFS) Dan Bankhead General Manager, Facilities Design dbankhea@houstonisd. org 4 Dillon Brady General Manager, Construction Services dbrady@houstonisd. org BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Meet the Team Business Assistance Alexis Licata General Manager, Business Assistance tlicata@houstonisd. org 5 Bernard Willingham Team Lead, Supplier Diversity bwilling@houstonisd. org BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Meet the Team Finance Sherrie Robinson Controller srobin 12@ houstonisd. org 6 Kathi Hayward Assistant Controller khayward@ houstonisd. org Tonya Savoie Senior Manager, Bond Fund Accounting tsavoie@ houstonisd. org BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Meet the Team Bond Communications 7 Sylvia Wood Senior Manager swood@houstonisd. org Sara Butler Senior Writer sbutler 2@houstonisd. org Brandale Mills Senior Writer bmills 1@houstonisd. org Francisco Rodriguez Web Content Administrator frodrig 6@houstonisd. org BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Overview 2012 Bond Project key facts: • • • $1. 89 billion in funding 40 schools to be built or renovated by 2020 Architect contracts have been awarded for 23 projects Middle School restroom renovations start in 2013 Planning and design meetings underway North and South Early Colleges to see groundbreakings in 2013 • Real estate acquisitions underway • All projects will be built to LEED standards 8 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Phasing Schedule Group 1 • Planning and Design - Early / Mid 2013 • Anticipated Construction to Begin - Mid / Late 2014 Condit Elementary School De. Bakey High School Furr High School Grady Middle School HSPVA Lee High School Mandarin Chinese Language Immersion School Milby High School North Early College High School 9 Relief Elementary School Sharpstown High School South Early College High School Sterling High School Waltrip High School Booker T. Washington High School Worthing High School Young Men's College Prep BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Phasing Schedule Group 2 • Planning and Design - Early / Mid 2014 • Anticipated Construction to Begin – Mid / Late 2015 Bellaire High School Davis High School Dowling Middle School Eastwood Academy Lamar High School Parker Elementary School Yates High School 10 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Phasing Schedule Group 3 • Planning and Design – Early / Mid 2015 • Anticipated Construction to Begin – Mid / Late 2016 Askew Elementary School High School for Law Enforcement & Criminal Justice Sam Houston High School Jordan High School Young Women's College Prep 11 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Phasing Schedule Group 4 12 • Planning and Design - Late 2015 / Early 2016 • Anticipated Construction to Begin – Mid 2017 Austin High School Garden Oaks Montessori K-8 School Jones High School Kashmere High School Madison High School Pilgrim Academy K-8 Scarborough High School Sharpstown International School Westbury High School Wharton Dual Language School K-8 Wilson Montessori School K-8 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond District-Wide Projects • Athletic Field House and Facility Improvements • District-wide Land Acquisition • Middle School Restroom Renovations • Safety & Security Improvements • Technology Improvements 13 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Outreach Project Advisory Teams • A Project Advisory Team (PAT) will be formed at each of the 2012 Bond campuses • The PAT will be comprised of stakeholders including administrators, teachers, students, parents, and community members • The PAT will meet monthly and will be actively engaged in making decisions about planning and design issues throughout the project 14 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Outreach Community-wide Meetings • Intended to engage the neighbors as well as school participants • Each project will have at least three meetings: 1. At the beginning of the project to discuss project parameters 2. During Design Development when floor plan and exterior images are sufficiently detailed 3. After the contractor has been selected to allow the community to meet the contractor and know what to expect during construction 15 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond Outreach • Symposiums • December 14: Building the Future • March 6: Planning 21 st Century Schools in HISD • Student Engagement: January 31 – Student Bond Focus Groups • Information Shared with Advisory Committees • • African American Advisory Committee Hispanic Advisory Committee Asian American Advisory Committee Indo-American Advisory Committee HISD Supplier Diversity Advisory Committee 21 st Century Schools Advisory Committee Superintendent’s Parent Advisory Committee • Bond Oversight Committee 16 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2007 Bond Overview 2007 Bond Program key facts: • • $805 million in funding New fencing installed at 131 schools More than 8, 800 security cameras installed 20 new schools open and serving students 3 new schools still under construction 2 schools renovated and expanded Renovations/repair projects completed throughout the district and others ongoing • LEED success • 2002: 3 Certified • 2007: 6 Certified, 3 Silver, 1 Gold 17 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2007 Bond Financial Reports HISD’s 2007 Facilities Capital Program (FCP) is completing all projects comprised of a total funding of $1, 176, 130, 676, actual committed of $980, 881, 150. Current unspent funding balance is $195, 249, 526. 18 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2007 Bond Financial Reports Funding Source Actual Funding 19 Actual Committed $ 805, 000 $ 695, 833, 582 Unspent Funding to Date Bond Issue $ 109, 166, 418 Pay As You Go 145, 000 106, 570, 117 38, 429, 883 Capital Projects 95, 000 61, 325, 754 33, 674, 246 Public Facility Corp 48, 000 47, 982, 308 17, 692 Other 83, 130, 676 69, 169, 389 13, 961, 287 Total $ 1, 176, 130, 676 $ 980, 881, 150 $ 195, 249, 526 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation • HISD exceeded minimum M/WBE goal levels of 20% for 2007 bond program • HISD’s M/WBE participation reached nearly 34% in 2007 bond program • Contracts awarded to date in 2012 bond program reflect a 51% participation rate by M/WBEs 20 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2007 Bond M/WBE Participation Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Combined Projects Non-M/WBE $ 618, 613, 023 66. 48% MBE $ 211, 135, 171 22. 69% WBE $ 100, 744, 353 10. 83% 21 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

2012 Bond M/WBE Participation Minority and Women Business Enterprise (M/WBE) Participation Rate – Total Design Projects Non-M/WBE $618, 613, 023 66. 48% 22 MBE $211, 135, 17 1 22. 69% WBE $100, 744, 353 10. 83% BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation Minority and Women Business Enterprise (M/WBE) Activities • Supplier Diversity Bond Workshops – 11 events were held at high schools that are a part of the 2012 Bond Program (November-December) – approximately 250 attendees • Architectural and Engineering Networking Event – held at Carnegie Vanguard (November) – approximately 300 attendees 23 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation Minority and Women Business Enterprise (M/WBE) Activities, continued • HISD Supplier Diversity Advisory Committee • Meets monthly • Members: 24 • • • Asian Chamber of Commerce Indo-American Chamber of Commerce Black Chamber of Commerce Hispanic Chamber of Commerce National Association of Minority Contractors Association of General Contractors East End Chamber of Commerce Houston Minority Supplier Development Council Women’s Business Enterprise Alliance Women’s Contractor’s Association BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation Minority and Women Business Enterprise (M/WBE) Activities, continued • Partnering with M/WBE organizations • • • • • 25 Houston Hispanic Chamber Procurement Summit and Business Expo Women’s Contractor Association Meeting City of Houston Meet the Buyer WBEA Corporate Advisory Committee Meeting (monthly) Greater Houston Business Procurement Forum (monthly) Government Procurement Connection (City of Houston) Workshop Wednesdays – first Wednesday of each month Mentor/Protégé Program (IGPS) with METRO, City of Houston, & POHA 2013 Hardhat Construction and Business Opportunity Forum (HCC) Small Business Development Agency Policy Committee with METRO, City of Houston, and POHA (quarterly) East End Chamber of Commerce (quarterly) HMSDC Supplier Diversity Committee (monthly) Global Procurement Seminar Land Surveyor Networking Event Houston Hispanic Architect and Engineer Luncheon General Contractor’s Construction Round Table Houston Business Expo and Trade Symposium BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation HISD Workshops • How to Do Business with HISD Workshop – Monthly events designed to educate attendees on HISD related projects • Workshop Wednesday: • January 2013 – RFP/RFQ Section by Section Summary • February 2013 – Procurement Services Breakdown of and RFP • March 2013 – Who is Procurement? 26 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

M/WBE Participation HISD Bond Events • Networking Opportunities • Offered 2 series of workshops: “Think it Through Thursday” regarding bond issues • Community Engagement • Community workshops to teach participants about responding to proposals and details on the 2012 bond program • Round Table – 2012 Bond Program • Participants discussed their qualifications to do business with the district 27 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Communications • New comprehensive bond website • Shared Bond app on homepages of dozens of schools • Monthly e. Newsletter distributed to more than 2, 300 subscribers • 10 press releases • 40 web stories/blog entries • 6 web videos on bond-related topics • 50 Twitter posts • 35 Facebook posts 28 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Communications 29 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Conclusion • • • 30 Progressing on schedule and within budget Promoting environmental sustainability Exceeding goals for M/WBE participation Emphasizing community engagement Operating with transparency and accountability BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond

Next Steps • Additional design team recommendations • Site Specific Ed Specs for Group 1 schools complete • Design begins and architects meet with Project Advisory Teams • Design Charrettes and Eco-Charrette • Community meetings • Begin contractor selections • Summer work for 2007 Bond projects underway 31 BOND OVERSIGHT COMMITTEE WORKBOOK - MEETING APRIL 30, 2013 www. houstonisd. org/bond