PRESENTATION SKILLS Kamyar Mollazadeh Moghaddam Pharm D Students

<PRESENTATION SKILLS> Kamyar Mollazadeh Moghaddam, Pharm. D Students’ Scientific Research Center, Tehran University of Medical Sciences

OUTLINES 1. A successful presentation… 2. A poster presentation… 3. An oral presentation… 4. The Checklists…

SUCCESSFUL PRESENTATION v Audience v Clearance v Sharp Figures & Pretty Pictures v Prepare & Practice v Zzzzzz … v Closure

AUDIENCE v Jump in with brief background v More setup for non-expert v Purpose of your talk (Convince? Update? Teach? ) v Communicate with your audience Ø Size matters Ø Formal vs. discussion format v Convey your enthusiasm about your work

CLEARANCE v Outlines first v Controls number of slides & provides balance v Have one story to tell (rational steps) √ decide on underlying issue to be addressed √ divide into logical, hierarchical sub-questions √ talk should be series of answers to these questions

CLEARANCE v Zoom-In (intro) and Zoom-Out (closure) v Style & format - use color to highlight & organize - be consistent (audience knows where to look) v Summary statement (conclusion) v Science talk vs. murder mystery -- don’t keep you’re audience hanging! v Make sure you can be heard!

SHARP FIGURES & PRETTY PICTURES v This is the Heart of the Matter v Clear title v Highlight particular areas/words v Don’t crowd with too much info v Give evidences and results v Give credit where credit due v reference published data v Have showmanish presentation

HAVE SHOWMANISH PRESENTATION VERBAL SKILLS: v Slow down! v Don’t read your slides - use as cues v Vary voice tone (conversational) v Genuine enthusiasm v SPEAK-UP

HAVE SHOWMANISH PRESENTATION BODY LANGUAGE v Eye contact v Stand straight - breathe v Don’t overgesture with pointer, etc. v Face your audience

PREPARE & PRACTICE v Timing v Memorize intro and first few lines v Beware of overpracticing

ZZZZZZ … v Talk to your audience (eye contact, conversational style) v Engage your audience by asking questions v Keep it interesting: √ share interesting tidbits √ give unique examples/analogies

CLOSURE v Summary of conclusions v Zoom-out (relevance or application of your work) v Next steps (if appropriate) v Acknowledgements

THE WOLF AND THE SEVEN YOUNG KIDS

IMRAD v. I v. M v. R v. D ntroduction aterials & Methods esults iscussion

SOME REAL EXAMPLES v See these posters and compare them! v Try to understands the pros and the cons! v Be on the real atmosphere of the presentation! v Review them as a reviewer!

KEY NOTES BEFORE THE CONGRESS v How should we create a Thinking! poster? !! v Do we have an special software for creating a poster? v What is my poster’s size? v What should I put as background? (Photograph? Dark? Colored? ) Contrasting is a skill!

KEY NOTES BEFORE THE CONGRESS v Can I play with my fonts? Font face and font size are the real matters! v Can I use bold, italic, or underline? v How should I design my main major title? v How should I design my main Subheadings? v How should I design my main body text ?

KEY NOTES BEFORE THE CONGRESS v Is it important to have title for everything? v What is the best way to explain my research? Schematics, graphs, and other visual strategies! Use minimum supporting text! As little as you can with short sentences!

KEY NOTES BEFORE THE CONGRESS v Is it necessary to have selected references? v What times should I practice my presentation? v Is it important to consider the reviewer’s check lists? v Who should I present my project for? (for practice) experts in deferent fields!

KEY NOTES BEFORE PRESENTATION v What times should I check my poster? Final poster checking! v How should I print my poster? v When should I presentation my poster in the congress? v Where is my location?

KEY NOTES BEFORE PRESENTATION v Can you have a handout or pamphlet? v Should I have a business-card? v How should I glue my poster to wall? !!!

KEY NOTES ON PRESENTATION v What it the first think I should do in presentation? Say Hello! Are you glad? ! v What should I do next? Who am I? Where Do I am coming from? What should I do next? Start!

KEY NOTES ON PRESENTATION Please never read! Please never stop and look at your texts!

KEY NOTES ON PRESENTATION v How should I design my Introduction/Summary sections? research questions/hypotheses v How should I design my method section? critical techniques v How should I design my results section? the biggest. (graphs, figures, etc. )

KEY NOTES ON PRESENTATION v How should I design my discussion section? Results & discussions are together! Link the results to the hypotheses! v How should I design my acknowledgment section? You may have acknowledgment or no!

KEY NOTES ON PRESENTATION üTime, time and time! üBe rational!!!!!

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SOME REAL EXAMPLES v See these oral presentation power points and compare them! v Try to understands the pros and the cons! v Be on the real atmosphere of the presentation! v Review them as a reviewer!

SLIDES v How should we create a Thinking! poster? !! v Do we have an special software for creating a poster? v How many slides should I have? v Is it important to have title for every slide? v What should I put as background or theme?

SLIDES v How should I design my first slide? Say Hello! Are you glad? !Your title and team! v How should I design my second page? Who am I? Where Do I am coming from? The fields of our work and the importance of affiliation

SLIDES Please, Please don’t write to much! v How should I design the titles on the slides? v Is it important to have outlines?

SLIDES v Can I present many ideas or concepts in one slide? v Can I have only one word in one slide? v Can I have blank slide? v Should I have single font for special sites?

FONTS v Can I use new fonts? v How many fonts should I use in one slide? Try to use 2 types of fonts! (Heading& Body) v Can I vary the slide’s format? Every 15 -20 minutes

FONTS v Fonts: 1. Serif 2. San serif: q. Serif: Time New Roman/ Courier New/ Georgia q. San Serif: Arial/ Arial Unicode MS/ Comic Sans MS üsmall tail üthickness

FONTS

FONT SIZE v N>200 42/36 v 50<N<200 36/28 v N<50 32/24 v But larger font size regardless of the size of the room Best: 50/40 Here: 36/20 v Word must be readable from 10 feet away!

RULE OF SIX Max: 6 lines per slide Max: 6 words pre line v Always fewer words are always better! v Words are just to emphasize a point that you can expand on!

MORE WORDS v Audience become disinterested and focus attention away v Audience may read instead of listening v Never put down your fear for audience about : “get it? ” by words! v The greatest multitasker can’t read and listen at the same time! v Retroactive Inhibition

LETTER CASE v Lowercase type styles for improved reader comprehension! Eye recognizes letters by the shape of the upper half v Top half of lowercase letters are more distinctive (stand out against the with background)

COLOR v How many colors can I use in one slide? Limit to a maximum of 4! v Be consistent with color choice

COLOR v Primary colors: Red / Yellow / Blue v Secondary colors: Green / Orange / Violet v The greatest contrast by a pair of primary colors v The least contrast by a pair of secondary colors

COLOR DISTINGUISHING v Text colors should be distinguishable from the color of background: Ø White or pale text: dark background Ø Black or Blue text: lighter background v Avoid red and green! Can be difficult to see for individuals v Yellow with black lettering is the most readable

COLOR MEANING Color Red-and-Withe Red: Green Blue Purple: Brown White Meaning

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Green Blue Purple: Brown White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Blue Purple: Brown White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Growth Blue Purple: Brown White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Growth Blue Serenity Purple: Brown White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Growth Blue Serenity Purple: Royalty Brown White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Growth Blue Serenity Purple: Royalty Brown Earthy White

COLOR MEANING Color Meaning Red-and-Withe stop sign Red: Vibrancy, Energy Green Growth Blue Serenity Purple: Royalty Brown Earthy White Purity

COLOR EFFECTS v Consider the cultural significance v Consider the psychological effect : Ø Bright : Energy Ø Blue and Green: Cool Ø Red and Orange: Hot Ø White (than black): cheerful

COLOR PROBLEMS v What is on print may not work well on projector Darker when projected in large room (small room is opposite) v Color blindness! 8% to 12% in men and 0. 5% in women: Red and Green v Color blinds can’t see red and green on a projection screen: Avoid 1!

BUILDING v Slide builds (animation): Lines, Graphics, etc. Ø Question-answer format. q. Slow q. Confuse

BUILDING

TRANSITIONING v Transition: Slides Ø Maintain interest Ø Understand the point q. Overuse: interfere the effectiveness v Constantly change: 18% less effective

TRANSITIONING

SOUND v Combine with transition v Related to presentation. eg. Different heart sounds v Sounds can be recorded and incorporate Reinforce Distract v In large lecture theater

SOUND

TABLES v Table’s title? v Table: If percentage, total number should be shown Men 46% Women 54%

TABLES v Table’s title? v Table: If percentage, total number should be shown Men 46% 57696 Women 54% 67728

BAR GRAPHS v No more than 8 bars, Logical order, etc. 140 120 100 80 60 40 20 0 T 1 T 2 T 3 T 4 T 5 T 6

BAR GRAPHS v No more than 8 bars, Logical order, etc. 150 100 50 0 T 1 T 2 T 3 T 4 T 5 T 6

GRAPHS v Line graphs: Data points should be marked by different shapes

GRAPHS v Pie graphs: Print the numeric percentage (Absolute number should be included on slide)

GRAPHS v Pie chat: pace the presentation? !! (Advancing pie chart)

IMAGE v Worth a thousand words! v People remember: Ø 20% of what they hear Ø 30% of what they see Ø 50% of what they see and hear v A poor image can be worse than no image v Crop or center! only the relevant part! v Black box insert for patient data.

IMAGE v Black box insert for patient data.

IMAGE v Using arrow instead of pointer? Using transition?

IMAGE v Clip art for reinforce not decoration! v Do not overuse image as well as words! v Eliminate anything from the presentation that does not assist in facilitating learner attainment of the objectives. v Optimal contrast! v Copyright!

ERRORS IN SLIDES v My last check! (wrong slide, sentence or punctuation jumped between them!) v Misspelling! (Capitals are important!) v Just one language v Non-standard abbreviations v Horizontal (landscape) v CREATE SIMPLE SLIPES

ONE REAL EXAMPLE v Look at this oral presentation! v Try to understand the pros and the cons! v Be on the real atmosphere of the presentation! v Review it as a reviewer!

ORAL PRESENTATION v My whole time v My slides file v When should I start my presentation? v Timing(The most important properties of oral presentation) v Zoom-in with more speed when everyone is expert! v Reviewer's checklist! v Write the special notes you want to speak about before the presentation

ORAL PRESENTATION v Practice many times v Present for your friends before v Sleep at the previous night! v Look at everyone! Don’t look at slides! Don’t stop! v Your body language. Have showmanish presentation v Focus on discussion

ORAL PRESENTATION v Questions time v Your trick for time and questions! v Time-Location- Pamphlet- Business card v How should I bring my file? v Liser? !!(pointer) v Slide checker

KEY NOTES v My fonts change in another pc! v My numbers are Persian in my pc! v Have a copy of your file! v What happens if I loose my slides? v Dressing! v Discipline! v Louuuuuud!

KEY NOTES v Be attractive with your tools! v Sometimes your presentation is more important than your work!! v Be rational! Every where! Have steps for your presentation! v Again! Timing!

CHEKLIST v Look at the real cheklists! v This is what a reviewer, review your work with!

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