Orem City Drill Leadership Training Meeting August 17

Orem City Drill Leadership Training Meeting August 17 th 6 pm – 7 pm

Overview Heath Stevenson City of Orem Emergency Manager hmstevenson@orem. org Orem City Drill September 14, 2017 at 6: 00 pm

Mission & Vision q Mission Once annually, the Orem City Drill plans a simulated disaster in order to draw community wide attention to Emergency Preparedness by testing the reporting abilities of the neighborhood block captain organization. q. Vision Every home a ready home.

Scope of the Meeting We are not to talk about: • Family preparedness. • Personal experiences in catastrophes. • How bad things will be in a real emergency. • How many emergency response teams we will have available. • How the emergency communication forms should be designed.

Why do we do this? q. Practice the communication channels and procedures quickly. q. Account for all neighbors; determine how many people are accounted for and unaccounted for.

Orem Area Disaster Plan Local Area leaders work with the City of Orem to: • Coordinate preparedness efforts with the city. • Assist with area & neighborhood organization and communications. • Provide neighborhood leadership in an emergency. • Work together to provide life-saving measures to individuals affected by disaster. • Assist with the delivery of relief aid to families.

Terminology Block o A group of 6 -10 homes. Neighborhood o Multiple blocks in an LDS ward boundary. Area o Multiple neighborhoods in an LDS stake boundaries. Staging Area o designated gathering place on each Block. Neighborhood Command Center o Designated command center in each Neighborhood. Area Command Center o Designated command center in each AREA. Emergency Operations Center (EOC) o City of Orem Public Safety Building. (95 East Center Street)

Drill Specifics & Planning Getting the “Big Picture”

Drill Packets CONTENTS • Drill Instructions. • • Drill Tally and Reporting Form. • • Block Captains Neighborhood Leadership Area Leadership Block Neighborhood Area Amateur Radio (HAM) Radio Instruction Flyer. Publicity Flyers. Access and Functional Needs. CERT Training Flyer. Area Maps. • www. oremcitydrill. com/about e Northridg

Block Captain Notes • Inform the families on your block about the drill, as well as the date and time of the drill. (September 14 at 6 pm) • Let them know their involvement can take as little as 10 minutes. • The process is being timed so do not delay. • At 6: 00 p. m. , make a loud noise (e. g. , honk a horn) to let your block know that the drill has started.

Block Captain Training Orem Stonewood Neighborhood

Every Person a Block Captain OBJECTIVES • Train neighborhood specialists on what they are supposed to know and do. • Specialists train the Block Captains • Block captains train individuals/families in their Block – all Block Captain ready

Before a Disaster 4 Simple Steps 1) Know members of your block 2) Designate a gathering place 3) Train members on what to do 4) Gas and Water Training

Before a Disaster 1) Know members of your block

Before a Disaster 1) Know members of your block

Before a Disaster 1) Know members of your block 2) Designate a gathering place

Before a Disaster 1) Know members of your block 2) Designate a gathering place 3) Train members: What to do

What to do ü Come out, gather, account for each person/family ü Designate new Block Captain if yours is not present ü Don’t get in over your head (dangerous situations) ü Take completed Block Reporting Form to designated NH Leadership

Before a Disaster 1) Know members of your block 2) Designate a gathering place 3) Train members: What to do 4) Gas and Water Training

Gas & Water Info

Water Shutoff • Shutoff typically in basement In this photo, valve is on. Turn 90 degrees for off.

Gas Shutoff • • Shutoff at outdoor meter Requires wrench or tool Only gas company can turn back on Gas appliances have shutoffs

Before a Disaster Review - 4 STEPS 1) Know members of your block 2) Designate a gathering place 3) Train members on what to do 4) Gas and Water Training

After a Disaster • Gather at designated meeting place • Elect a block captain if yours is not there • Check on families/individuals • Try to address any life-threatening needs • Block Captain fills out report for NH Leadership • Runner: form to designated Area meeting place

www. stonewoodneighbors. com

Thank You

Neighborhoods – Pre Drill • Communicate where the Neighborhood Command Center will be to assigned personnel and to block captains. • Provide a list of all the blocks captains that are to report so follow up can be done on those blocks that do not report. • Assign two(2) runners to deliver your data/forms to the Area Command Center.

Neighborhood – During Drill • At 6: 00 p. m. , leaders and assistants designated to the Neighborhood Command Center check in with their block captains and then immediately make their way to the Neighborhood Command Center. • As reports come in from the blocks, mark off the blocks that have completed their assignment. • If necessary, check up on blocks who have not reported. o Find out if they will participate or not. If not, carry on without them. They will be unaccounted for and should be marked as such. • As quickly as possible, send the consolidated Neighborhood report to the Area Command Center. o At this point, the drill is over for the Neighborhood leaders.

Area – Pre Drill • Communicate where the Area Command Center is located. • Assign a HAM (Amateur) radio operator to the Area Command Center. o If you don’t have anyone who can function in the Communications Specialist (HAM radio) role, inform the Orem City Emergency Manager and a volunteer will be assigned to your Area Command Center.

Area – During Drill • Check in with Block Captain and immediately report to the Area Command Center. • Summarize the data as it comes in from the neighborhoods. o If you have not heard from a neighborhood by 7: 00 p. m. call them and ask them to turn in their forms. • Once the data is summarized, give one copy to the HAM radio operators and have 2 people take one copy of the form to the Orem Public Safety Building. • Have the radio operators call first into the city and then second to the Bishop’s storehouse. • At a later time, discuss the drill with Area leadership.

Post Drill • There will be a short meeting at the Orem City Council Chambers at 8: 30 p. m. to discuss how the drill went. • Input from the following would be greatly appreciated. • Block Captains • Neighborhood Leaders • Area Leaders • Radio Operators • Evaluators • Report what you learned to Orem Emergency Manager via email. hmstevenson@orem. org

The Plan Timeline

Functional & Access Needs Block Captains and Neighbors Additional steps are required for persons with special needs to stay safe, healthy, mobile, and independent during a disaster. Remember to check on neighbors that have access & functional needs during times of trouble.

Drill Communication Noji Ratzlaff Amateur Radio Volunteer KNØJI

“In any disaster, the first casualty is communications”

Communication Methods Runners (always send in pairs) neighborhood Cell phone (text) everywhere when available Walkie-talkie neighborhood and area Ham radio area and the city

Drill Communication Plan Neighborhood/Ward Block Stake / Area Lindon Storehouse Orem City Ham

Drill General Ham Radio Communication The city has been divided into four quadrants. Each quadrant has a control ham operator. Each Area is expected to report to its quadrant control ham operator. Each quadrant control ham operator will report to the city control ham operator. The city control operator will report to the City Emergency Manager.

Drill LDS Ham Radio Communication Each Area should also report to the Lindon Storehouse control ham operator. The city control operator will also report to the Lindon Storehouse control ham operator.

Ham Communication at the Drill City-wide ham radio net o Starts at 6: 00 PM o Will call for check-ins from city quadrants o Any Orem operators welcomed to check in to the quadrant frequencies

Responsibility of Ham Operators 1. Use your head — stay calm 2. Check yourself for injuries 3. Check household members for injuries 4. Call 911 5. Check your place for damage 6. Notify your Block Captain 7. Grab your go-kit and your 72 -hour kit 8. Ensure your family is in a stable location or leave 9. Check your neighbors for injuries 10. Go to your assignment or shelter 11. Inform your out-of-state contact 12. Set up your radio and check in or listen for instructions 13. Adjust these steps to suit the incident

Orem Quadrant Frequencies City of Orem = 145. 770 MHz simplex NW Quadrant = 145. 510 MHz simplex NE Quadrant = 147. 520 MHz simplex • Aspen Area • Canyon View Area • Geneva Heights Area • Cascade Area • Orem North Area • Heatheridge Area • Sharon Park Area • Northridge Area • Suncrest Area • Orem East Area • Timpview Area • Windsor Area SW Quadrant = 146. 560 MHz simplex SE Quadrant = 147. 560 MHz simplex • Cherry Hill Area • Hillcrest Area • Lakeview Area • Lakeridge Area • Orem Park Area • Orem Area • Sunset Heights East Area • Any Provo Areas • Sunset Heights West Area • Sharon Area • Stonewood Area

Publicity/Outreach Drill website: q Forms q Instructions q Flyers q Training Information q Leadership Power. Point q Links to other sites www. Orem. City. Drill. com

Block Captains Talk to Your Neighbors About the Drill! Distribute Flyers to Each Home on Your Block 1 st Flyer, the last week in August (Aug 28 -Sept 2) 2 nd Flyer, the weekend before the drill (Sept 8 -12)

Newsletter Options

Yard Signs We do want these signs back please. Put the signs in high traffic spots in your area. Display the signs between September 8 th to the 15 th. (This is a great opportunity to get the youth involved)

Mass Communications www. Alerts. Orem. Org

What Is CERT? 2017 Edition

What Is CERT? CERT is about: ● Helping others ● Thorough training ● Safety CERT Basic Training Unit 1: Disaster Preparedness 1 -51

What Is CERT? Community Emergency Response Team ● Community: Regular people, trained for… ● Emergency: Widespread emergency, when professionals are overwhelmed or unavailable ● Response: Prepared, willing, and responsive ● Team: The strength of cooperation and focus “The greatest good for the greatest number” CERT Basic Training Unit 1: Disaster Preparedness 1 -52

What Is CERT? It’s also cool gear …and hands-on action CERT Basic Training Unit 1: Disaster Preparedness 1 -53

CERT Municipal Organization (Orem) CERT Basic Training Unit 1: Disaster Preparedness 1 -54

Disasters: Utah Valley ● ● ● Earthquake > dam failure Flooding and landslides Storm damage Wildfires Blackout Chemical spill Utah Natural Disasters Guidebook: bit. ly/utahhazards Utah Cnty Hazard Mitigation Plan: bit. ly/utctymitigation CERT Basic Training 1 -8 Unit 1: Disaster Preparedness

Setting the Stage Mexico City Earthquake Dead: 5, 000 ~ 45, 000 More than 800 lives were saved But: Over 100 volunteers were killed CERT Basic Training Unit 1: Disaster Preparedness 1 -56

Results of Damage to Infrastructure ● Police: address incidences of grave public safety ● Firefighters: suppress major fires ● EMS personnel: handle life-threatening injuries ● Lower priority needs met in other ways, including CERT teams CERT Basic Training Unit 1: Disaster Preparedness 1 -10

Course Preview ● Disaster preparedness (personal, family) ● CERT organization & Incident Cmd. System ● Fire and utility safety, fire extinguisher ● Disaster medical operations (START) ● Light search and rescue (patterns, carries) ● Disaster psychology (psychological first aid) ● Mock disaster (outside classroom) ● Terrorism awareness and course review CERT Basic Training Unit 1: Disaster Preparedness 1 -58

Non-Disaster Roles ● Identify and aid neighbors/coworkers who might need assistance ● Distribute preparedness materials; do demos ● Staff first aid booths at special events ● Assist with installation of smoke alarms ● Traffic management ● CERT training ● Communications CERT Basic Training Unit 1: Disaster Preparedness 1 -35

What Is CERT? Register at: orem. org/emergency-management CERT Basic Training Unit 1: Disaster Preparedness 1 -60

Questions? Heath Stevenson Brent Mc. Kinley Ross Wille Noji Ratzlaff Thank You for Participating! www. Orem. City. Drill. com