Organizing the Evaluation of Electronic Resources Lenore England

Organizing the Evaluation of Electronic Resources Lenore England, Digital Resources Librarian Li Fu, Digital Services Librarian libresources@umuc. edu ALCTS Webinar Wednesday, May 4, 2011 – 2 -3 PM, EDT Hosted by ALCTS, the Association for Library Collections & Technical Services 1

I. Introductions Li Fu, Digital Services Librarian Lenore England, Digital Resources Librarian 2

II. Objectives • How to organize evaluation process • Complexities of collection development management • Solution – ERM Evaluation Central Site • Implemented Quickly • Diverse Resources, Tools, and Staff • Ensure quality of Electronic Resources 3

Objectives (cont. ) • Other library possibilities! 4

III. UMUC and the Library 5

About UMUC • • • University System of Maryland Worldwide Non-Traditional Students 100 Bachelors and Masters Programs Doctor of Management Programs 77% of Classes Online Image: © 2011 UMUC. All rights reserved. 6

• • UMUC Library Almost Entirely Online Resources, Services, Instruction 28 Staff – 19 Librarians, 9 Staff Mission: – Library and information literacy education – Partnering with UMUC’s schools and faculty – Worldwide library resources and services Image: © 2011 UMUC. All rights reserved. 7

Library Services • • • 24 x 7 Reference Information Literacy Instruction Online Collections Document Delivery/ILL Circulation of USMAI Consortium Materials • E-Reserves in the Online Classroom Image: © 2011 UMUC. All rights reserved. 8

IV. Poll Getting to know you - What type of organization do you represent? • University/Research Library • College/Community College Library • Special Library • Public or K-12 Library • Other 9

V. Small Solutions, Big Results 10

What did we do to organize? Tools Electronic Resources ERM Staff 11

VI. Electronic Resources Evaluation Process 12

The Evaluation Period • What is done? – Well in advance – Review and selection – Continuation, addition, or cancellation • All done for the next fiscal year’s budget 13

What can happen? • Multifaceted • Endless range of electronic resources and tools • Unwieldy… • Preparation • Review • Making decisions 14

Process Evaluation period Spreadsheet Meetings Discussion notes 15

Process (cont. ) Tiered list Main evaluation spreadsheet ERM team: Trials, fact sheets, pricing to Liaisons Blog posting 16

Process (cont. ) Decisions Budget Tools Library staff 17

VII. Solution: Implement Lib. Guides 18

Seeking a Solution • Reviewed possible ERMS – Commercial: EBSCONet ERM Essentials, CONTENTdm, Share. Point, Spring. Share Lib. Guides – Open Source: Access ERM (aka ERMes), CUFTS, ERMS – ERMS Comparison – Solution found 19

Solution: Springshare Lib. Guides • • • Designed to host subject guides Familiarity among staff Embedded web 2. 0 features Portal to resources, tools & staff Easy to update and maintain Interoperable with existing RIMS 20

Solution Implemented • Tour of the Lib. Guides site – ERM evaluation central site – Template site URL http: //tinyurl. com/5 s 4 ptzl 21

ERM Evaluation Central Site The UMUC library evaluation central home page 22

ERM Evaluation Central Site (cont. ) The UMUC library evaluation central add, upgrade, and drop list page 23

ERM Evaluation Central Site (cont. ) The UMUC library evaluation central trials and fact sheets page 24

ERM Evaluation Central Site (cont. ) The UMUC library evaluation central liaison information page 25

ERM Evaluation Central Site (cont. ) The UMUC library evaluation central final decisions/budget page 26

VIII. Poll Do you use Lib. Guides for any function other than subject guides, if you have Lib. Guides at your organization at all? • Yes • No • Thinking about it • Not applicable 27

IX. Application to other library areas 28

Other Application Possibilities • • • Cataloging Acquisitions Collection development Subject Specialists Beyond… 29

X. Outcomes and future development 30

Outcomes • • Streamline the process Heavily used by library staff and liaisons Positive feedback Better understanding of ERM 31

Future Development • Integrated with ERMS • Content management 32

XI. Conclusions 33

Conclusions • • Quality and relevance of resources Cost-effective solutions Ready to implement Multiple purposes and “out of the box” thinking • Easy to maintain • Evolve over time • Apply to other areas 34

Questions or comments? 35

Thank you! Lenore England Li Fu libresources@umuc. edu 36

References England, L. , & Fu, L. (2011). Electronic resources evaluation central: Using off the shelf software, Web 2. 0 tools, and Lib. Guides to manage an electronic resources evaluation process. Journal of Electronic Resources Librarianship, 23(1), 30 -42. doi: 10. 1080/1941126 X. 2011. 551093 England, L. , Fu, L. , & Miller, S. (Speakers). (2011, April 1). Checklist manifesto for electronic resources: Getting ready for the fiscal year. ACRL 2011 Virtual Conference. [Webcast]. Philadelphia, PA: ACRL. Retrieved from http: //www. learningtimes. net/acrl/2011/day 2 -session 6/ 37