Facilities Presentation 1 Functions of Facilities Section Manage

Facilities Presentation 1

Functions of Facilities Section • Manage and renew leases (± 150 office leases) • Administer accommodation charges, User Asset Management Plan, Immovable Asset Management System/Register (GIAMA) • Manage municipal services expenditure and payments. • Development of policy and standard requirements 2

Functions of Facilities Section • Provide and manage facilities geared towards departmental core business • Planning for new facilities, upgrade and replacement of existing facilities • Coordinate maintenance, facilities repair and renovation (over 400 projects). 3

Policy Framework for Facilities • White Paper requires a change of design to allow rehabilitation. • Our old designs consist of 11 to 19 bed cells (double bunked to 38 beds) with court yards and limited support buildings. • Our current design provides for 240 bed housing unit with 10 bed cells for unit Management and direct supervision. • Redesign allows for easy access of services from within the secured walls to enhance rehabilitation. • Critical element is to improve security functionality premised on technology, information and personnel 4

New layout Correctional Centre • Perimeter security and security buildings • Area visitors may move after screening (visitations, bails and administration building) • Support buildings around street connecting all buildings and allow for movement of personnel and offenders • Housing cell units of 240 beds each 5

Our Scope of Work • Facilities are managed by DCS from Head Office. • 239 Facilities nationally (2 Closed) • Over 4 million square meters of buildings • 165 000 offenders and ± 115 000 beds therefore 50 000 shortfall 6

Our Scope of Work • Type of Buildings – Correctional Centres – Offices – Training – Housing for staff – Workshops – Agricultural – Sewerage and Water Works – Security 7

FACILITIES BUDGET 2009/2010 DESCRIPTION ALLOCATION CAPITAL WORKS R 898 m ACCOMMODATION CHARGES R 532 m PRIVATE PROPERTY LEASES R 58 m MUNICIPAL SERVICES R 413 m TOTAL DCS ALLOCATION R 1, 901 Billion NDPW Maintenance Budget for DCS R 574 m 8

Performance against Targets FINANCIAL YEAR ALLOCATION 2006/2007 EXPENDITURE 810, 570, 000. 00 549, 296, 403. 00 BALANCE spend % 261, 273, 597. 00 68 74. 13 2007/2008 1 185 426 000 878 871 550. 19 306 554 449. 81 2008/2009 885 461 000 0 2009/2010 897 902 000 2010/2011 913 529 000 2011/2012 1 200 000 2012/2013 3 109 580 069 100 9

Performance against Targets MONTH 2005/06 2006/07 2007/08 2008/09 2009/10 MUNICIPAL SERVICES 375 016 000 BUDGET 325 085 000 352 802 000 EXPENDITURE 259 547 221. 79 348 206 622. 62 341 504 890. 53 98. 69 91. 06 % SPEND 79. 84 374 494 800 412 517 000 374 494 800 100% PRIVATE PROPERTY LEASES BUDGET Was not devolved to DCS % SPEND 49 084 000 100 53 303 200 58 280 000 100 ACCOMMODATION CHARGES BUDGET % SPEND Was not devolved to DCS 351 260 000 100% 421 579 000 531 981 000 100% 10

Facilities Major Projects in Construction 1. Kimberley Correctional Centre construction completion September 2009 (R 830 m) 2. Tzaneen Correctional Centre (R 220 m) procurement processes started in May. 3. Brandvlei Correctional Centre (R 330 m) 11

Facilities Major Projects in Construction 1. Vanrhynsdorp Correctional Centres (R 250 m) 2. Ceres: Warmbokkeveld Correctional Centre (210 m) 3. Five PPPs currently in procurement phase 4. Polokoane PPP centre delayed owing to availability of land 5. Awaits viability study from NDPW 12

Facilities Major Projects in Construction: CSPB • Tender Stage (Planning) - 8 Facilities • Construction stage - 16 Facilities • Practical Completion taken - 29 Facilities 13

Maintenance projects process • Planned Maintenance budget is allocated to DPW. • Regions send their priorities to Facilities. • Head Office reflect priorities to DPW. • Final approval for project funding is with DPW. • Currently over 400 projects being processed • DCS role involves monitoring and advise, DPW budget has doubled starting this fin year 14

Immovable Assets Management • Government-wide Immovable Asset Management Act (GIAMA) of 2007 has been promulgated • User Asset Management Plan (UAMP) informs Treasury of the infrastructural needs of the department 15

Immovable Assets Management • Department currently considering procuring a Immovable Asset Management System for effective management • Further work to improve capacity included in the next MTEF cycle 16

Leasing • Regions instructs DPW to renew or conclude new lease contracts. • DPW negotiates with landlords and pays leases, on invoicing DCS pay DPW • Budget allows for office and residential leases • Dept currently experiencing budget shortfall for existing lease contracts (Head Office) • Audit of the required lease portfolio currently under consideration 17

Municipal Services • DPW pays the municipalities and claim back from DCS. • The current budget of R 412 m appears to be around R 80 m short of the expected increase costs for 2009/10 as Treasury’s increase of 9% is not market related to increase of municipal services anticipated. • The option of paying the municipalities directly after creating capacity is being considered. • Improved monitoring of consumption targets per area needs to be implemented to reduce costs. 18

Challenges • DPW execution and service delivery (SLA) • Long delivery periods for projects (service delivery standards) • Sufficient funding for new and maintenance projects • Address funding short fall on leasing and municipal services • Extra personnel (skills) required to execute control. 19

SECURITY 20

Key Departmental Objectives To provide the public with protection by enforcing incarceration and effectively supervising offenders in the community supervision system To provide security for members, offenders, awaiting-trial detainees, community and service providers within Correctional Centres 21

Key strategic Functions of Security in DCS • Policy and procedure formulation and monitoring w. r. t security operations, special security units (dogs/horses/ and emergency support teams), security evaluation and security systems and equipment. • Continuous analysis of security risks/trends and develop security responses and strategies. 22

Key strategic Functions of Security in DCS • Oversight over and management of security technology systems/ equipment projects. • Monitoring of risk areas and keeping of a database on security related incidents/ breaches such as escapes, assaults, unnatural deaths • Together with HRD, collect information relevant for and provide training programs for security staff. 23

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Basic General Threat to Correctional Facilities – Poor management of security (breaches like; escapes, assaults, unnatural deaths, etc) – Idleness: ”when inmates idle, they generally hurt themselves” – Proliferation of prison gangs – Management of syndicate ATDs – Changing profile of inmates: young, violent crimes, sophisticated syndicate operations, etc 25

Basic General Threat to Correctional Facilities – Limitation in providing tailor made DCS security training: compounded by unfocused recruitment, haphazard deployment, demotivation, etc – Overcrowding (143%), limited to less that 50 correctional centres nationally – Poor management of and sharing of information within DCS and with other agencies – Inmate classification vs limited facilities 26

Key Strategies during MTEF • Technology Deployment – To date DCS shared responsibility of technology deployment with NDPW – Most of the technology not compatible and supportive of core business Measures – CSIR completed audit and currently finalising report and proposal on integration strategies and long term plan 27

Key Strategies during MTEF • Personnel Measures – OSD dispensation present opportunity for focused security personnel – Capacity development measures currently developed with SASSETA – Formal establishment of emergency response team (EST) – next page – (pending approval of structure by the Minister) 28

Emergency Support Teams: Roles defined… Escort Services Emergency Response Investigation Monitoring Emergency Support Team Info Collection & Analysis Physical protection Search and seizure 29

Key Strategies during MTEF • EST – Information collection, analysis and monitoring (Control Rooms) – Technical Operations (medical support, use of maximum force, dog handling, fire fighting) – Investigations (follow through on security incidences not involving the team) 30

Key Strategies during MTEF • EST – Physical protection (area sweeping operations, VIP protection, high security inmate escort, inspection of equipments and buildings, occasional entrance control) • Units operate individually and collectively depending on the nature of the operations 31

Key Strategies during MTEF • Operations – Improved management of Quarterly Security Risk Analysis and reports to management • Escapes • Assaults • Unnatural deaths • Staff complacency and collaboration 32

Key Strategies during MTEF • Physical Measures – Upgrading and development of High Security Centre (facilities, personnel and appropriate intervention programmes) for dangerous offenders – Exploring minimum security facilities for women, children and open centre concept – pre release – Improved management of technology 33

Performance against Targets 34

Performance against Targets 35

Performance against Targets 36

Performance against Targets • Gangs in Centres • Gangs have been a feature of the South African Correctional System over the past century. • Along with the presence of gangs is a level of Correctional Centre violence that violates the safety of other inmates and Correctional Officials. • A disturbing development, is increased infiltration and use of prison gangs by crime syndicates to further own goals. 37

Performance against Targets • Gangs in Centres – Earlier this year held Round Table discussions on gangs in correctional centres – Completed Working Paper on Gangs in CC – Improved security will improve DCS efforts to limit gang operations – Security Cluster developing comprehensive measures 38

PERSONAL CORRECTIONS 39

Policy Framework • Corrections focuses on addressing and correcting the offending behaviour of sentenced persons • The work is possible only when there is a secure, safe and humane environment. • All these services are rendered within the framework of the Offender Rehabilitation Path (ORP), Case Management Cycle and Unit Management Framework. 40

Policy Framework • Personal Corrections refers to all those services aimed at the assessment of security risks and the criminal profile of individuals based on their social background, and developing correctional sentence plans targeting all elements associated with the offending behaviour/s 41

Personal Corrections core Functions • Development of Policy, Policy procedures, tools and programmes for the management and correction of offenders. • Comprehensive Assessment of offenders to determine their risks and needs in order to develop an individual profile, security classification and correctional sentence plan. • Compile a national offender population profile biannually 42

Personal Corrections core Functions • Development and implement needs based correctional programmes aimed at targeting offending behaviour and facilitation of the implementation of these programmes. • Monitor the administration of correctional centres: management of the offender from admission to release (including privileges). • Ensure implementation of unit management. • Monitor the down management of overcrowding (8 pronged strategy) 43

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Admission Placement Disapprove Assessment and Classification Approve Disapprove CSPB HCC Profiling Offender CMC (Parole recomm) CSP CMC approves CSP CRT CMC Intervention/ Services 3/6/12 monthly progress & Reclassification CRT (3/6/12 monthly) Housing unit (Intervention/ Services) 4545

Corrections Tools • Admission Risk and Needs Assessment Tool is used to assess all sentenced offenders within 6 hours upon admission to determine immediate risks and needs. • Comprehensive Risk and Needs Assessment Tool is used to assess all sentenced offenders serving more than 24 months within 21 days after admission to determine future criminal behaviour, risks posed, own vulnerability and intervention needs. • Offender Profile Tool is used to profile sentenced offenders serving more than 24 months in terms of social background, criminal history, education and skills level, employment history, emotional well being and security risks. 46

Corrections Tools • Security Classification and Re-classification Tool is used to determine the security risk level of all sentenced offenders for placement in the appropriate centre/unit. • Correctional Sentence Plan is used as a framework guiding interventions aimed at addressing the risks and needs identified during assessment of sentenced offenders serving more than 24 months. • Correctional Sentence Plan Revision Framework is used to monitor and evaluate interventions over a period of time as planned in the Correctional Sentence Plan • Pre-Release Risk Assessment Tool is used to assess the risks and needs of offenders approaching their parole/correctional supervision dates. 47

Correctional Programmes Substance Abuse: Aimed at offenders with substance addictions. Sexual Offences Programme: Aimed at addressing the sexual offending behaviour. Anger Management: Aimed at offenders with violent and aggressive behaviour. Pre-release: To prepare offenders for their reintegration back into the community 48

Correctional Programmes New Beginnings: Orientate newly admitted offenders to adjust in correctional facilities. Crossroads: To enhance the self-awareness of offenders and to assist them not to re-offend. Restorative Justice Programme: Orientate offenders on Restorative Justice These programmes are rendered by Correctional Intenrvention Officials and NGOs 49

Programme Performance in 2008/9 • The average offender population level was 143% • 18 873 new Offenders were classified • 12 551 Offenders have CSPs • 146 939 Offenders were involved in work opportunities • 66 543 Offenders participated in Correctional Programmes. 50

LEVEL OF OVERCROWDING- 31 May 2009 Region Capacity ATD’s Sentenced In custody% total Occupation E Cape 12633 6404 13307 19711 156. 03% Gauteng 25379 16049 28741 44790 176. 48% KZN 21507 7980 19858 27838 129. 44% LMN 19024 3345 19770 23115 121. 50% N Cape 16927 5340 14573 19913 117. 64% W Cape 19352 8955 19376 28331 146. 40% Total 114822 48073 115625 163698 142. 57% 51

Offender Population (31 March 09) Regions Minimum Medium Maximum Total Gauteng 930 16355 7975 122 511 WC 2169 13897 2681 18 747 LMN 996 1147 6219 18 362 KZN 808 9291 6583 16 682 N C/ F S 2085 7445 4500 14 030 EC 1777 7864 2870 12 511 RSA 8765 65999 30828 105 592 NB: A total of 10 161 sentenced offenders are not classified or non-board 52

Key Deliverables during MTEF • CSPs for 11 000 newly admitted offenders serving 24 mths and more. • CSPs compiled for all offenders sentenced to 24 mths and more with parole consideration date. • Improve implementation of Correctional programmes by 10% to offenders serving 24 mths and longer. • Maintain levels of overcrowding at 140%. 53

SOCIAL REINTEGRATION 54

Policy Framework • Social Reintegration refers to a process of facilitating acceptance and effective readjustment of offenders into the community. • It is initiated during the early stages of the sentence, including the pre-sentencing period, and continues throughout the sentence (incarceration, parole and probation) until release. 55

Policy Framework • Throughout this period the offender is reliant on a variety of services (legal, social, spiritual, financial, psychological , etc), the most critical of them being reliant on strong partnerships within the IJS and between the Department of Correctional Services and its social partners 56

New Policy Framework • Aim of Social Reintegration – Prepare the offender for successful re-entry – Re-entry must ensure public safety – Should aim to reduces chances of relapse and repeat offending – Promote social responsibility – Promote stable, social and family relationship – Promote correction, reparation and victim empowerment 57

Phases of Social Reintegration Pre-sentence phase • Compilation and submission of pre-sentence reports to court • Provision of intervention informed by findings of needs/risks Incarceration phase (sentenced offender only) • Induction: include services like visitation, family support, linkage with outside community (news, letters, education, continuation of some services including health etc) 58

Phases of Social Reintegration Incarceration phase (sentenced offender only) • Induction: include services like visitation, family support, linkage with outside community (news, letters, education, continuation of some services including health etc) • Assessment • Profiling • Development of a correctional sentence plan and its execution • Facilitation of social reintegration (family involvement and support), victim offender mediation activities, etc) • Preparation for release and handing over to Community Correction 59

Phases of Social Reintegration Supervision phase • Monitoring to ensure compliance with conditions • Interpretation of set conditions and building partnerships between the offender, • the service provider or the service recipient • Application of the consequences of non-compliance 60

Phases of Social Reintegration Preparation for final release phase • Pre-release intervention • Referral to community support systems 61

Key Deliverables for MTEF • Promotion of Victim Empowerment – Development and implementation of victim offender mediation programme – Sign Service Level Agreement with NGOs to render the programme – Provide training to DCS staff to render the programme – Database for offenders with serious crimes as a priority area – Database for sexual offenders 62

Key Deliverables for MTEF • Incarceration Framework (S. 73 A) - Must prescribe sufficient periods in custody to indicate the seriousness of the offences - Must apply to all sentenced offenders generally - Must provide for consistent application of it’s provisions 63

Key Deliverables for MTEF - Incarceration Framework (s. 73 A) - May provide for different periods in relation to the same offence, depending on the measure of good behavior or co-operation of a sentenced offender during incarceration framework - May provide for any ancillary or incidental administrative matter necessary to the proper implementation or administration of the incarceration framework - May not apply in a manner that would be in conflict with another law or any direction given or decision made by a court of law (section 73 A(3) 64

Community Corrections • "Community corrections" is a non-custodial measure applicable to persons directly sentenced to supervision of community corrections officials, paroles and awaiting trial under control of DCS • It is a system introduced as cost-effective way of managing sentencing option for the judiciary. Current Basic Information: • Community corrections caseload stands at 57 278 (inclusive of 36 479 parolees and 20 799 probationers ) • Staffing –approved post establishment 2877 • There are currently 193 community corrections offices 65

Community Corrections • Main functions of community corrections are : – – Monitor conditions imposed by the CSPB and the courts Compilation of suitability report for courts Oversee supervision activities Management and coordination of community service orders – Co-ordination and facilitation of programmes to probationers and parolees – Handling and management of violations – Liaise with the community 66

Key Deliverables for MTEF - Implementation of new system for classification of offenders - Redirect resources towards more risky cases of parole - Visible and direct offender involvement in communities (quantify value add in community projects) • Number of parole violations reduced by 2% from average baseline of 10780. • Promote alternative non-custodial sentencing. 67

Community Supervision and Parole Boards • The current 52 CSPB started operation in 2004 • The CSPB is mainly comprised of community members (chairperson and vice and two members are drawn from communities) • Government officials are the secretary, Police and Justice officials • Decisions are reviewed by the Parole Review Boards 68

Key Deliverables for Parole System during MTEF • Review of legislative provisions for parole of terminally ill offenders • Backlog cases for offenders eligible for parole addressed. 69

Thank You Business Unusual: all hands on deck to detain, rehabilitate and reintegrate offenders for a safer South Africa 70