Fairfax Countys Public Facilities Manual PFM Update to

Fairfax County’s Public Facilities Manual (PFM) Update to the Providence District Council April 25, 2018 1

Today’s Presentation • The Land Development Process. • What is the PFM? • How is the PFM changing? • Actions to Date. 2

Land Development Process The PFM is used during these 4 segments of the process.

What is the PFM? • Technical guidelines for site development design. • Fairfax County Codes (e. g. , Subdivision and Zoning Ordinance) are the regulations (the why) that inform these guidelines (the how). 4

What is the PFM? Design guide that meets the language of the law and provides flexibility to allow for engineering judgment during design process 5

Guidelines Document • Variations may be approved when: • Strict application of a standard cannot be met, or new/creative designs are proposed; and • Variations meet the intent of the provisions, and a statement of justification is provided. 6

Why Update the PFM? Fairfax First Initiative: to improve speed, consistency, and predictability of the land development review process. 7

Who is Involved? • Consultant hired to perform gap analysis. • Teams of subject-matter experts to annotate chapters. • County, Industry & Citizen stakeholders to provide input. • Engineering Standard Review Committee (ESRC) recommends approval of annotated chapters. 8

How is the PFM Changing? PFM “Flex” Project themes compiled from an assessment of the current PFM. • Clear • Interactive • Adaptable • Urban • Innovative 9

Project Theme: Clear Recommendations: • Remove outdated/extraneous text and redundancies. • Remove outdated provisions and plates. • Add indented outline. 10

Project Theme: Interactive Recommendations: • Incorporate information by reference to other codes as the source of regulation. • Add internal and external hyperlinks. • Update and relocate definitions. 11

Project Theme: Adaptable Recommendations: • Minimize mandatory requirements by changing “shall” to “should”, where appropriate. • Allow Director of Land Development Services to waive/modify provisions based on certain criteria. 12

Project Theme: Urban Recommendations: • Update the PFM to align with Virginia Department of Transportation (VDOT) standards. • Consistency between VDOT Road Design Manual and PFM. 13

Project Theme: Innovative Recommendations: • Allow the use of emerging technology to address specific challenges in land development. • Expand the use of urban and innovative practices. 14

Actions to Date • Hosted 89 stakeholder meetings. • First round of PFM edits completed. • ESRC recommended approval of six chapters. • Developed the PFM Flex Project Website. 15

PFM Recap • A guidelines document for new development. • “Flex” Project to improve speed, consistency, and predictability. • Stakeholder Committees, Consultant, and Subject-matter experts involved. • Project Themes: Clear, Interactive, Adaptable, Urban, Innovative. 16

Next Steps & Schedule Amendment Development Process: • Prioritize recommendations & prepare prioritization schedule. Estimated completion of Prioritizations: • End of 2 nd Quarter 2018. 17

Next Steps & Schedule Amendment Vetting Process: • Stakeholder & ESRC review to finalize amendments; estimated completion end of 3 rd Quarter 2018. Public Hearing Process: • Public hearings with Planning Commission & Board of Supervisors over 3 -6 months following amendment vetting. 18

Contact: PFM Flex Project email: LDSFlexible. PFM@fairfaxcounty. gov Access the PFM Flex Project Website: https: //www. fairfaxcounty. gov/landdevelopment/publicfacilities-manual-flexibility-project 19

Supplemental Information • The following slides are included as supplemental information. 20

Stakeholder Engagement Process – County Information for the Existing & Future State Comes from: • County Advisory Committees: Technical, Policy, Innovative, Steering. • Additional County Outreach: Land Use Aides, Site Development & Inspection Division Inspectors & Tech Forum, Building Division, Customer & Technical Support Center, Fairfax First Blog. 21

Stakeholder Engagement Process – Industry Information for the Existing & Future State Comes from: • External Stakeholder Committee: Industry representatives. • Industry Partners: Engineering Standard Review Committee (ESRC), Northern Virginia Building Industry Association/NAIOP, Engineers & Surveyors Institute. 22

Stakeholder Engagement Process – Citizens Information for the Existing & Future State Comes from: • Public Outreach: • Current PFM website: • A feedback form, meeting minutes, Power. Point. • z. MOD Citizen Advisory Group & future public hearings. • Future PFM Flex Project website (coming soon). • Municipal survey sent to ten municipalities. 23