2017 PTAPTSA Officer Orientation Springfield Council of PTAs

2017 PTA/PTSA Officer Orientation Springfield Council of PTAs SCPTA Officer Orientation August 8, 2017

Becky Volz Council President president@scptamo. com

Dr. Bret Range SPS Director of Elementary Learning

Tori Sallee Ozark Regional Director, MOPTA toris@mopta. org

Mo. PTA To-Do’s • Submit 2017 -2018 officers • Register for the Back-to- School Kit (pta. org) • Membership Cards: order, download and ecards • Check Bylaws revision date • Join the FB page: Missouri PTA President Connect (mopta. org/home/Missouri-pta- 2017 -2018 - officers-form)

Mo. PTA Reminders • Pay membership dues monthly (online/Pay. Pal) • Treasurer deadline December 1 st (financials, EOY, 990) • Awards: mopta. org/Membership/Awards (September 1 st & March 1 st )

Julia Stalder Council VP Organization & Development orgdev@scptamo. com

Unit in Good Standing Adheres to the purposes and basic policies of Missouri PTA (MOPTA) Remits national and state dues to MOPTA by date required Remits dues to SCPTA by December 1 st Has bylaws approved every three years according to the procedures of MOPTA Submits a copy of the unit’s fiscal year-end report to MOPTA by December 1 st of each year Submits a copy of the unit’s annual financial review to MOPTA by December 1 st of each year Submits a copy of the required IRS tax form to the MOPTA by December 1 st of each year Submits the names and addresses of officers to the MOPTA by March 31 st of each year

Scholarships The Springfield PTA 2 -Year Scholarship Awarded to a student who plans to enroll in an accredited full course of study at a Missouri technical college. This scholarship is rotated annually among the Springfield R 12 high schools. The high school staff’s scholarship committee determines the recipient. The Springfield PTA 4 -Year Scholarship Awarded to a student who plans to enroll in an accredited full course of study at a Missouri 4 -year college or university. This scholarship is rotated annually among the Springfield R-12 high schools. The highs school staff’s scholarship committee determines the recipient. The PTA Grace Carr Scholarship Awarded to a student who is enrolled or plans to enroll in an accredited full course of study at OTC. This scholarship is rotated annually among the Springfield R-12 high schools. The high school staff’s scholarship committee determines the recipient.

Scholarships (cont. ) The PTA Joan Keiser Scholarship Awarded to a person who plans to enroll in an accredited full course of study in a Missouri liberal arts college or university. This scholarship rotates annually among the Springfield R-12 high schools. Recipient must be a graduating senior, show need for financial assistance and shall be determined by the high school staff’s scholarship committee. The PTA Helen Smith Scholarship Awarded to a person who plans to enroll in an accredited full course of study in teacher education at a Missouri liberal arts college or university. This scholarship is rotated annually among the Springfield R-12 high schools. Recipient must be a graduating senior, show need for financial assistance and be determined by the high school staff’s scholarship committee. A total of five scholarships for our five Springfield high schools.

Funds Mc. Bride Fund The Gertrude Mc. Bride Student Fund was established in 1921 and is named for a highly respected educator and PTA leader. The fund assists worthy high school and middle school students in need. The fund is administered through an application process. Only schools whose PTA/PTSA units are in good standing on December 1 shall receive funds. In the past, these funds have been used to purchase caps/gowns, art supplies, eyeglasses, dress shoes to wear to a funeral, clothing, sports participation fees, athletic shoes, etc. CARE Fund The Charlie Nickel CARE (Charlie’s Angels Reward for Excellence) Fund rewards outstanding elementary students behavior, attendance, and/or academic achievement, at the principal’s discretion. The CARE Fund is administered through an application process. Only schools whose PTA units are in good standing on December 1 st shall receive funds.

Major Saver Fundraiser 2018 Spring Campaign Dates Campaign Timeline: March 22 nd – April 3 rd Kickoff Assemblies: March 22 nd & 23 rd Collections: March 26 th – April 2 nd Follow Up: April 3 rd

Allison Lawson Council VP Health & Public Services publicservices@scptamo. com

School Crossing Protection Goal: The safety of students as they walk to and from schools.

School Crossing Protection The Committee on School Crossing Protection consists of: • • • Committee Chair: SCPTA President, Becky Volz Parent Teacher Association (PTA) SCPTA VP, Allison Lawson and Chair, Mary Christiano PTA Parent Representatives focusing on elementary schools grouped by high school area Director of School Public Safety for the Springfield Public Schools District Traffic Engineer of the Missouri Highway and Transportation Department Greene County Highway Department Greene County Sherriff's Department Springfield City Traffic Engineer Springfield Police Department

School Crossing Protection Committee responsibilities: • Developing a uniform school crossing protection program • Reviewing school crossing protection requests • Recommending action to address school traffic safety problems • Establishing priorities on projects • Reviewing School Walking Route Maps

School Crossing Protection How PTA units can assist the committee: • Review your School Walking Route Map and forward suggestions to PTA member on Committee https: //www. springfieldmo. gov/2114/School-Safety • Provide one parent representative from each of the five high school areas to gather information from units & to attend quarterly committee meetings • Promote SGF Yields aka Mr. Walker campaign

School Crossing Protection ON AVERAGE 60 PEDESTRIANS ARE STRUCK BY VEHICLES ON SPRINGFIELD STREETS EACH YEAR!

School Crossing Protection PTA units can HELP: • EDUCATE by sharing the print pieces, coloring sheets, infographics and videos are available for download and distribution at https: //www. springfieldmo. gov/3529/About-SGF-Yields • RAISE AWARENESS by displaying Sidewalk decals, vehicle magnets and stickers, heart shaped crosswalk signage and the Mr. Walker statue installations

Jennifer Penny Clothing Bank, Co-Chair clothingbank@scptamo. com

PTA Clothing Bank Located on the northeast side of Study Alternative School, 2343 W Olive. Entrance to Clothing Bank is separate from school.

PTA Clothing Bank Any Springfield Public School student, kindergartener through senior in high school, who qualifies for free or reduced lunch can visit The PTA Clothing Bank three times per school year for free gently-used or like-new clothing and during one of those visits students also receive new socks and underwear. • • The PTA Clothing Bank is provided by PTA members. Springfield Public Schools provides building along with IT, security, utilities & general services. The PTA Clothing Bank is managed by the Springfield Council of PTAs on behalf of the PTA units. No paid staff – just PTA members!

PTA Clothing Bank Day-to-day operations are coordinated by: • Jennifer Penny, Co-Chair SCPTA Clothing Bank Committee • Patty Dunn, Co-Chair SCPTA Clothing Bank Committee • Allison Lawson, SCPTA VP of Health and Public Services • PTA Unit Chairpersons

PTA Clothing Bank The PTA Clothing Bank served approx. 2, 000 students last school year. The PTA Clothing Bank provided: • Collected and provided to students used clothing: • • Purchased and provided to students new socks & undies: • • • 8, 001 tops 4, 772 bottoms 1, 787 coats or jackets 6, 426 pairs of undies 6, 453 pairs of socks SCPTA spent $12, 817 on The PTA Clothing Bank in 2016 -2017.

PTA Clothing Bank Funding: • PTA units dues to SCPTA • Major Saver fundraiser donates to Clothing Bank for every school that participates • PTA units make additional cash donations directed to Clothing Bank • Donations by individuals

PTA Clothing Bank Please like and follow us on Facebook. https: //www. facebook. com/The. PTAClothing. Bank • • Our main communication tool is Facebook. Please send us a Facebook message for the quickest reply.

PTA Clothing Bank PTA Units can keep the Clothing Bank going strong by: • • • Provide name, email and text # of unit's Clothing Bank Chair Arrange for one or more volunteers to work on unit's assigned work day Participate in Major Saver Hold a clothing drive for socks or undies (New packages of 5+) Collect, sort and launder if possible Lost & Found clothing, send to CB via General Services Share our Facebook and Instagram with all members and friends to Like AND Follow

PTA Clothing Bank Video

PTA/PTSA Unit Work Assignment Schedule

For more information, visit SCPTA webpage for downloadable FAQ document

Christie Browne Council VP of Promotions promotions@scptamo. com

Online Resources National PTA Website – www. pta. org MOPTA Website – www. mopta. org SCPTA Website – www. scptamo. com

Facebook: Springfield Council of PTAs Twitter: @SCPTAMO Remind 101 Alerts: text @scptag to 81010 Share your story!

Celebrate the work and legacy of PTA Founders Recognize and honor our local volunteers Banquet: February 27 th at Parkview High School

Form a committee, divide and conquer Set a membership goal Create incentive program Create a sign-up form Recruit all year long

2017 -2018 MEMBERSHIP AWARDS MOPTA: https: //mopta. org/membership/awards/ *Active – units have 10 or more members, current bylaws, officers, and hold regular meetings SCPTA: Increase in membership from last year by October 19 th Increase in membership in Spring by March 21 st Drawings at Nov and May council meetings for $75 to your unit!

Heather Buckner Council Sergeant at Arms Hospitality Committee, Chair hospitality@scptamo. com

Council Attendance Incentive Council offers a monetary incentive to each unit who has 100% attendance during the school year. PTA / PTSA members can represent one school only at each meeting. *Look for new sign in sheets*

Laura Erwin Council VP of Programs programs@scptamo. com

4 th Grade Play Chairman Flo Graham • 12 years coordinating event • 2, 000 plus 4 th Graders bussed to Landers Theatre over 2 days

Tuesday, Dec 5 th (2) shows Wednesday, Dec 6 th (2) shows

Chairman Mary Christiano Peggy Stepp • This school year we project 10, 000 books distributed to 1 st & 2 nd Graders • 2017 -18 Theme “Science – I Wonder Why? ” • Distribute (3) times a year (Oct, Jan, Apr) • 60, 000 Kids have received books over the years • Christmas Cookie Bake Sale at the Downtown Christmas Parade • Barnes & Noble Christmas Present wrapping

• Pay. Pal/Me account coming in the next couple of weeks. • Locally funded and individual 501 c 3 • Please check your PTA budgets and/or plan a RIF Fundraising Event at your school as our community grows. • Facebook @SCPTAs and www. SCPTAMO. org for updates and details • Volunteers to sort books.

Active Units in our area, Parents have Breakfast once a month before school. It’s proven that when Parents are engaged with school, kids learn more and perform better in school. SCPTA All Pro Dad Chair - OPEN

WATCH D. O. G. DADS (Dads of Great Students) What is it? To provide positive role models for the students, demonstrating by their presence that education is important. It also provides an extra set of eyes and ears to enhance school security and reduce bullying. It can be as easy as greeting the kids “Good Morning” as they are dropped off in the car line. SCPTA Watch D. O. G. S. Chair - OPEN

• • • STEM +Families (Science, Technology, Engineering & Math) Engineers, Scientist, Crafters, hobbies, experiments, projects Ages K – 6 th Grade recommended One career per night, Suggest Math Toolkit as your first event Volunteers to Run booths – High School Kids, Teachers, STEAM Volunteers (Maker Faire of the Ozarks – The Ozarks Sy. STEAMic Coalition) Inexpensive way to gain Family Engagement and FUN!!! Passport stamp at each table for Door Prize at end!!! Parents included!!!! FOOD!!! Mathnasium Grant Entries Due Aug 31 st - $1, 000 (National PTA site) SCPTA STEM Chair - OPEN

STATE & NATIONAL CONVENTION What Happens at Convention?

By. Laws Officer Elections Training Workshops Keynote Speakers Networking with other schools Reflection Awards Celebration Fundraising Ideas Expo Hall 2017 Teacher of the Year – Sydney Chaffee

• • • MO/KS State Convention 2018 April 28 -29 th 2018 Stoney Creek Hotel Independence, MO State and National Leaders will be there presenting!!!!!

National Convention 2018 New Orleans June 21 -24, 2018

Estimated Cost from 2017 State Convention Ticket $165 person Hotel $250 (sleeps 2 -4) Meals $50 $300 a weekend to convention person How many business memberships would it take for you to go? ? ? $25 - $5. 50 (state & national fees) = $19. 50 $300 / $19. 50 = 16 Business Memberships Check your budgets and get approved your funding to go this year!

I’m here to help strengthen your programs in your units!!! Please reach out to me or any SCPTA if you need guidance or have ideas!!! Exchanging information is how we all learn from each other. There are so many resources and information out there it can be overwhelming. I would love to hear your success this school year!!!! Programs@scptamo. org

Aaron Mrad Reflections Committee, Chair

Larra Keeth. Alford Council Treasurer treasurer@scptamo. com

Responsibilities of Treasurer • Manage and oversee all financial activities of the unit • Chair the budget committee – check your bylaws • Monitor fundraising activities • Make deposits of funds

Responsibilities of Treasurer (cont. ) • Make disbursements as needed • Report to membership all financial activity of the unit • Store and safely archive records • Prepare reports and send to MOPTA for Good Standing

Responsibilities of Treasurer (cont. ) • Keep records of membership dues and send to MOPTA • Update officers with MO DOR with Form 126 • File with IRS form 990 -N

Donna Petiford Past MOPTA President Council Legislative Chair

Q & A Session