UNIVE SUNDSVALL SEMINAR Pegasus a virtual Consortium of

UNIV’E SUNDSVALL SEMINAR Pegasus: a virtual Consortium of French Universities

2 E-University Consortium Why? Case study: “Campus Numérique PEGASUS DAEU” Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

3 Why a Consortium? Depend of The product to build The market Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

4 The product A “full internet” e-course devoted to adults who have not obtained a final secondary school diploma allowing them access to university: DAEU “Diplôme d’Accès aux Etudes Universitaires” Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

5 DAEU Two options: DAEU A (humanities) DAEU B (sciences) Candidates have to choose 6 courses among 20 modules of 40 hours: French 1 and 2 English 1 and 2 Mathematics 1 and 2 German 1 and 2 Spanish 1 and 2 Portuguese 1 and 2 Arnaud Haeringer – Université de Haute Alsace Chemistry Physics Biology Geography History Philosophy Case study Pegasus DAEU

6 Sites for DAEU evening courses in France Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

7 The market Some interesting experiences in “distance learning by post” with part-time face-toface periods already exist. Usually regional government authorities provide funds for such courses as they promote social development. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

8 The market (continued) More than 5, 000 adult students attend evening courses in 50 sites in France. 2, 900 applicants for distance learning by post without face-to-face periods. Distance learning by post without face-to-face courses is not a good solution: à Numerous applicants give up à Very few successfully pass exams. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

9 Opportunity A major opportunity has emerged for « full Internet » e-learning courses with distance-tutoring, offering access to all adults speaking French, living all over the world. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

10 Description of the e-course to be created 20 modules of 40 hours of courses each on the Internet: 800 hours with numerous interactive and multimedia activities, duplicated notes to download and print, attached documents, internal or external links, games, case studies, glossary, various exercises and quizzes… Tutoring by e-mail. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

11 Description of the e-course to be created (continued) Tutoring by e-mail: 1 tutor for 20 trainees providing: help support replies to questions correction of homework Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

12 www. campus-pegasus. org Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

13 REGISTRATION IS COMPULSORY Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

14 Agenda of mathematics courses Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

15 Full course, to be downloaded and printed Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

16 Arnaud Haeringer – Université de Haute Alsace Course sheet Case study Pegasus DAEU

17 Interactive activity Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

18 Arnaud Haeringer – Université de Haute Alsace Exercises Case study Pegasus DAEU

19 Activity: drawing curves Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

20 Arnaud Haeringer – Université de Haute Alsace Glossary Case study Pegasus DAEU

21 Introduction, objectives, content Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

22 Interactive activity Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

23 Interactive activity Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

24 Links to websites Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

25 Interactive activity Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

26 Quiz Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

27 Quiz Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

Organisation of the Consortium

29 A major project: difficult to be achieved by a single institution Additional institutions have contributed with: competences time to build the e-course money good « reputation » to accede to good « introduction on market » the market. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

30 The e-Consortium Campus Pegasus DAEU 6 French Universities: Université Antilles-Guyane Université de Haute Alsace Université du Havre Université Paris XIII Université de Nice Sophia-Antipolis Université de Toulon Var. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

31 Two possible ways for the organisation of this Consortium Creation of a firm with funds from each university; fund providers are therefore part-owners or Creation of a consortium Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

32 Consequences resulting from the creation of a firm: Funded by the 6 members, the firm is (theoretically) controlled by its members. The members (universities) are invited at least every year to a Steering Committee to debate about: the annual report the financial report. They also vote decisions proposed by the manager of the firm. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

33 Why “only theoretically” controlled? Who actually represents each university? What kind of decision can be imposed by the delegates on the manager of the firm who has his/her own objectives, such as a balanced budget to pay for staff salaries…? Within a few years, the firm would become a competitor for the members, difficult to control. It would therefore be a bad choice. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

34 3 good reasons to create a Consortium All members remain constantly deeply involved. The exchange of competences between members is extremely fruitful. The various tasks are equally distributed among members. For all these reasons, we have decided to create a Consortium. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

35 Collective management Within 3 years, our Consortium met for more than 30 full meetings (and more than 20 partial meetings) to debate about issues related to the following fields: financial pedagogical managerial legal technical … Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

36 Becoming competent All decisions (and they were numerous) had to be taken collectively. Therefore each member had to develop his/her own competences in all various fields, in order to be able to fulfil the relevant responsibilities efficiently. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

37 Building a network Each member had to recruit number of collaborators (teachers, developers, tutors…. ) More than 80 people at least were involved in building the courses of Pegasus DAEU. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

38 Training of all collaborators More than 15 national training sessions were necessary for: teachers developers tutors administrative staff. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

39 Major conditions to run an efficient Consortium All members should: have similar cultures get involved at the same level bring equal financial investment provide at least some of the specific competences required for the project. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

40 Condition for a good management A well-adapted legal frame is vital Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

41 Legal frame A set of specific contracts have been drawn up: a Consortium contracts with authors contracts with tutors. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

42 The Consortium contract This contract organizes all the relations between the 6 founder members. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

43 The Consortium contract - 1 Property of the Pegasus Web trademark The University of Nice has been given the responsibility by the Consortium members to have the following Web names registered: Ø campus-pegasus. org Ø campus-pegasus. com Ø campus-pegasus. net as the property of PEGASUS Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

44 The Consortium contract - 2 Specific objective of the Consortium build up a full Internet training course preparing for both DAEU A and B diplomas. Electronic resources have been equally created by all members E-learning platform: common for all universities. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

45 The Consortium contract - 3 Main features Common methodology for the management of applications in each university Each institution remains responsible for the selection and the registration of the students, as well as for the issue of the diplomas. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

46 The Consortium contract - 4 Training scheme for authors and administrative staff A set of training actions have been specifically designed for: administrative staff and teachers involved in PEGASUS. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

47 The Consortium contract - 5 Members Founder members: 6 universities. New members: The decision of accepting a possible new member is taken by the whole Steering Committee. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

48 The Consortium contract - 6 Board members are the rectors of the founder universities. The Board has been given full powers. It takes decisions following propositions from the management team. It meets once a year. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

49 The Consortium contract - 7 Management Team 2 representatives of each university member are appointed by the university rectors for the: daily management of the project coordination of the creation of new training courses management of IT development coordination of financial and legal aspects final acceptance of e-learning courses. The management team meets once a month. Decisions of the management team are taken by the majority of the members present. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

50 The Consortium contract - 8 Scientific Committee It has a consulting role and therefore gives its opinion about the: synopsis of the various modules pedagogy used in interactive courses. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

51 The Consortium contract - 9 Financial aspects All government grants are equally shared between the members. The budget is clearly defined and managed. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

52 The Consortium contract - 10 Pedagogical resources Each Consortium member undertakes to produce or co-produce two modules as an “associate producer”. The royalties are transferred to the Consortium. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

53 The Consortium contract - 11 Management of registrations Registration fees of each student are collected by the university where he/she registers. Relative training expenses are then supported by the same university. Registration fees are identical in all universities. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

54 Contracts with authors clearly define the following aspects: creation of courses transfer of copyrights maintenance of courses payment of authors. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

55 Contracts with authors - 1 Object of contracts Contracts with authors characterize the: production of scenarised courses (that will be forwarded to the developers in order to be computerised for full Internet e-learning training courses) documents with “terms of specifications”. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

56 Contracts with authors - 2 Associate producers Each member of the Consortium is in charge of a specific part of the production of courses. For example, the Université de Haute Alsace was in charge of the production of courses of: German language Mathematics. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

57 Contracts with authors - 3 Authors contract with… Authors contract with their associate producers who act on behalf of the whole Consortium. Payment of authors is therefore done by associate producers. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

58 Contracts with authors - 4 Copyrights on resources Should authors use copies (from books, newspapers…) for their courses, they must inform their “associate producer”, so that the latter obtains authorisation from the owners. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

59 Contracts with authors - 5 Time allotted for production of courses Fixed deadlines for delivery. Penalties for late delivery. Exclusion modalities in case of overdue delivery. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

60 Contracts with authors - 6 Adaptation of courses Contracts with authors also refer to the: work to be done with IT developers in charge of developing final e-courses and loading them on the learning platform. corrections and debugging after tests and first year running course. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

61 Contracts with authors - 7 Maintenance aspects Two possibilities for possible updating of courses: § either drawing up an additional contract with the same author (and relevant payment) § or agreement from the author to the associate producer to entrust another author. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

62 Contracts with authors - 8 Copyrights on courses The author accepts to transfer all his intellectual property rights to the Consortium all over the world. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

63 Contracts with authors - 9 Transfer of intellectual property rights For duplication of all kinds For translation For distribution For adaptation or updating For transfer to the other members of the Consortium or to another organisation. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

64 Contracts with authors - 10 Rights of authors to use their own production Authors keep rights for personal use of their “non-computerised” courses in face-to-face courses. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

65 Contracts with authors - 11 Liability of authors Authors accept to be fully responsible for their own production, regarding conformity with law. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

66 Contracts with authors - 12 Moral rights of authors Names of authors are mentioned on the courses they have created. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

67 Contracts with authors - 13 Payment Authors are not paid salaries but copyrights. Payment by instalments. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

68 Management of tutors in the Pegasus Consortium Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

69 Management of Tutors Collective and centralised management of tutors Each consortium member selects and trains teachers to become tutors. The list of available tutors is constantly updated by the Consortium coordinator. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

70 Contracts with tutors define both: tasks to be achieved salaries. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

71 Contracts with tutors - 1 Tasks with trainees Tutors contract to: support individual learning paths lead activities on forum reply questions from trainees correct trainees’ homework. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

72 Contracts with tutors - 2 Additional tasks attend tutor training meetings report to administration about each trainee’s activity create subjects for examinations. correct and mark examination papers. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

73 Contracts with tutors - 3 Payment of tutors Two criteria: proportionally to the number of trainees proportionally to the amount of additional tasks. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

PEGASUS DAEU a learning Network How it runs?

75 PEGASUS DAEU How it runs? A collective, centralised, and decentralised organisation. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

76 PEGASUS DAEU How it runs? Let us follow what happens with a candidate Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

PEGASUS DAEU: How it runs? 77 Here are the « actors » of the training process: 6 members universities; one (Toulon) is coordinator; The trainees are living everywhere in the world; The tutors are each belonging to one member university. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

78 The applicant (e. g. from Japan) gets information on the Pegasus website and fills in the relevant application form. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

79 The Pegasus coordinator (in Toulon) directs the applicant to one of the six member universities (e. g. Mulhouse). (The objective is to get an equal number of trainees in each of the six member universities. ) Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

80 Then he informs both the applicant and the secretary (e. g. Mulhouse), about that. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

81 The University secretary (e. g. Mulhouse) gets in touch with the applicant to help him/her choose a list of subjects, dates of exams, and also checks if he/she meets the requirements. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

82 The applicant registers and pays the fees at the relevant university (e. g. Mulhouse). Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

83 The secretary forwards the elements of the registration to the Pegasus coordinator. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

84 The Pegasus coordinator adds the new applicant’s name and particulars to the relevant lists of trainees in the four selected subjects. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

85 When the number of trainees in a given subject is equal to 20, the Pegasus coordinator appoints a tutor from the list of tutors available in the six member universities (e. g. Guyana). Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

86 In this example, a trainee who lives in Japan is a distance student registered at Mulhouse university, with four tutors coming from Guyana, Le Havre, Nice and Toulon, for example. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

87 PEGASUS DAEU: how it runs? Final exam and jury Both time and content of exams are identical in the 6 universities. Examination papers are anonymous and marked by a tutor chosen at random. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

88 PEGASUS DAEU: how it runs? Final exam and jury All marks for all subjects relative to all trainees in the whole 6 member universities are then collected and registered in one single table. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

89 PEGASUS DAEU: how it runs? Final exam and jury All tutors provide a report on the trainees they have followed up concerning results, quality and regularity of work. . . Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

90 PEGASUS DAEU: how it runs? Final exam and jury Juries of the university in which trainees have enrolled award the corresponding degrees with these elements (marks and comments). Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

91 Sharing the cost of tutors between the Consortium members Each group is made up of trainees registered in various universities. Each tutor is paid by the university that has selected and agreed him/her. Expenses are balanced between the Consortium members. Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU

92 Conclusion: PEGASUS DAEU A case study! 1. Pegasus has developed a really sophisticated but effective system of management. 2. This system was necessary because of the: 1. huge amount of work and finance needed 2. lack of competences of members 3. obvious interest of not being competitors on the global market. Case study Pegasus DAEU Arnaud Haeringer – Université de Haute Alsace

93 Post conclusion There are so many more things to talk about…. Thank you for your kind attention! Arnaud Haeringer Directeur du SERFA Université de Haute Alsace arnaud. haeringer@uha. fr Arnaud Haeringer – Université de Haute Alsace Case study Pegasus DAEU