DISTRICT COMMITTEE TRAINING WORSHOP D 61 District Training

DISTRICT COMMITTEE TRAINING WORSHOP (D 61) District Training Committee Orange Frontier District, Orange County Council #39 JANUARY 9, 2014 1

WORKSHOP OBJECTIVES 2

1. Define the four functions of the district operations and list all the positions and structures of the district that carry out each of the four functions. List four tasks accomplished under each of the four functions. 2. Identify the major duties / tasks of your specific committee or district assignment and define the ways each task might be accomplished. 3

3. Review a list of 12 responsibilities and correctly label each and assign to either the district chairman, the district commissioner or the district executive. 4. Explain why your particular assignment is essential to district operations. 5. Name three other positions or committees of the district that you might need to contact in order to carry out your assignment in the district. 4

FOUR FUNCTIONS of the DISTRICT OPERATION 5

Membership Strives for growth through organization of new units & growth through new members joining existing units & growth through the retention of existing members. Fund Development (Finance) Sees that the district provides its share of funds to the total council operating budget & helps units by suggesting & helping with unit fundraisers. 6

Program Concentrates on helping Scouting units with camp promotion; special activities including community service; training adult volunteers; and youth advancement and recognition. Unit Service Provides direct coaching and consultation by district volunteers for unit adult leaders to help insure the success of every Scouting 7 unit.

DISTRICT COMMITTEE STRUCTURE (typical) 8

District Key 3 9

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MEMBERSHIP FUNCTIONS 11

Gather Information Cultivate Relationships with Community Organizations Organize New Units Help Youth Join Existing Units 12

FUND DEVELOPMENT (FINANCE) FUNCTIONS 13

Obtain the district’s share of funds for the council budget Carry out FOS campaign in the district Meet goals by target dates Approve unit money applications Implement finance policies Conduct project selling Conduct product sales Assist with endowment development Stimulate United Way relationships Recognize donors 14

PROGRAM FUNCTIONS 15

Training Camping & Outdoors Activities and Civic Service Advancement and Recognition 16

UNIT SERVICE FUNCTION 17

Regularly visit all units Demonstrate BSA concern for unit leaders Facilitate on-time charter renewals Appraise & help units improve their program Help units earn the Journey to Excellence Unit Award Give special help to units with special needs, major problems, or weak programs Help units benefit from council resources Conduct monthly roundtables Guide the unit leader selection process 18

DISTRICT MEMBERSHIP COMMITTEE GROUP 1 19

MEMBERSHIP COMMITTEE ORGANIZATION 20

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Five Sources of Membership Growth 22

1. Growth from new units 2. Growth from youth recruitment / additional enrollments 3. Growth from program transition (Tiger Cub to Cub Scout to Webelos Scout to Boy Scout to Venturer) 4. Growth from stopping dropped units 5. Growth from increasing tenure / more youth registered at charter renewal 23

DUTIES of the MEMBERSHIP COMMITTEE 24

Gather Information Cultivate Relationships with Community Organizations Organize New Units Help Youth Join Existing Units 25

Target Markets Review membership growth within the Council & these might include 26

NEW Units Low-income urban/ inner-city areas Isolated/ low-income rural areas Hispanics African-Americans American Indian communities and tribal groups Various Asian nationality groups Persons with disabilities Others 27

DISTRICT FUND DEVELOPMENT COMMITTEE (FINANCE ) GROUP 3 28

FUND DEVELOPMENT COMMITTEE ORGANIZATION 29

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DUTIES of the FUND DEVELOPMENT COMMITTEE 31

Obtain and understand the district’s portion of funds to be raised toward the council budget Organize & carry out a successful Friends of Scouting annual campaign in the district Assist the council in raising funds towards the “project selling” program Promote the council plan for endowment development 32

Support & cultivate a cooperative relationship with the local United Way Implement council finance policies within the district Support district activities that involve income and expense by assuring proper money management Provide recognition to donors 33

Unit Finance 34

No direct solicitation for funds by units is permitted The unit committee is custodian of all funds All units submit the Unit Money-Earning Application to the council for approval. 35

General Guidelines for Unit Money-Earning 36

No gambling or conflict with local ordinances Respect territorial rights of other units No conflict with goods or services offered by established merchants or workmen “Value received for money spent” 37

The name and goodwill of the Boy Scouts of America must be protected and not used as a “front” for commercial interests No contract signed by a unit may bind BSA, either locally or nationally Unit money-earning projects can be planned to serve a dual purpose of conservation and money earning 38

DISTRICT TRAINING COMMITTEE GROUP 4 39

TRAINING COMMITTEE ORGANIZATION 40

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DUTIES of the TRAINING COMMITTEE 42

Determine who needs training Build an annual training report Develop plans for specific courses Promote courses 43

Provide training recognition Evaluate training Promote Fast Start Training 44

District Training Goals 45

High quality courses 100% of top leaders trained every year A complete training program, year round Timelessness - train when participants are ready Strong, qualified training team 46

Unit Training Priorities 47

Unit Leaders and Den Leaders first Work for two deep leadership Consider expected tenure of the top leader. If a short-timer, train the replacement 48

CONSIDER THE UNITS “Vital Signs: ” Meetings, attendance, advancement, camping, growth, new members, two-deep leadership NEW LEADER IS A PRIORITY: Train the whole leadership team Use Fast Start Training 49

District Training Plan 50

Tied to goals, prospects and priorities Council and District calendars District local events and school calendars 51

Formation of new units Don’t over-schedule Provide follow-up time Remember Murphy’s Law and be flexible 52

DISTRICT CAMPING and OUTDOOR PROGRAM COMMITTEE GROUP 5 53

CAMPING & OUTDOOR PROGRAM COMMITTEE ORGANIZATION 54

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DUTIES of the CAMPING & OUTDOOR PROGRAM COMMITTEE 56

Promote unit participation in council camping opportunities Help select leaders and develop programs for district Cub Scout Day camp, resident camp and family camps Work with commissioners to help Packs, Troops, Varsity teams and Venture crews plan and carry out a year-round schedule of camping and outdoor program events 57

Give special guidance on health and safety concerns Promote the use of camperships for members with financial needs Working closely with its officers, guide the Order of the Arrow to help promote camping in the district 58

Outdoor Programs 59

Cub Scout Programs Boy Scout Programs 60

DISTRICT ACTIVITIES and CIVIC SERVICE COMMITTEE GROUP 6 61

ACTIVITIES & CIVIC SERVICE COMMITTEE ORGANIZATION 62

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DUTIES of the ACTIVITIES AND SERVICE COMMITTEE 64

Plan a well balanced schedule of district events and recruit teams to carry them out Decide how Scouting can become involved in selected needs and interests of communities Promote and assist with the planning of council events 65

Promote and carry out the district’s share of national events Conduct an annual poll of unit leaders to determine unit needs and wishes for district activities 66

DISTRICT ADVANCEMENT and RECOGNITION COMMITTEE GROUP 7 67

DUTIES of the ADVANCEMENT AND RECOGNITION COMMITTEE 68

Help unit leaders establish and maintain proper advancement procedures in their units. Monitor rank advancement progress throughout the year Recruit and train an adequate number of merit badge counselors. Publish a current list of merit badge counselors 69

Review and approve service projects plans submitted by Eagle Scout candidates Participate in troop boards of review, or conduct district-level boards of review for Eagle Scout candidates Consider and act on appeals from Eagle Scout candidates if their own troop denies their application or turns them down at a board of review 70

Recommend youth members or adult Scouters for special awards and recognition Provide physical facilities and experts in advancement fields that are difficult for units to secure 71

Awards 72

Quality Unit Award District Award of Merit Silver Beaver Award Lifesaving and Meritorious awards 73

Award for meritorious action Local Council Certificate of Merit Spirit of Eagle Award Distinguished Eagle Scout Award William T. Hornaday Award 74

DISTRICT KEY 3 (DC, VDC, DC & DE) GROUP 8 75

DISTRICT CHAIRMAN and VICE CHAIRMAN 76

DUTIES of the DISTRICT CHAIRMAN 77

Identify and continually recruit enough of the right people as operating committee chairs Initiate plans and help committee chairs recruit adequate numbers of members to carry out the functions of the district Plan, with the District Executive & District Commissioner, and preside at district committee meetings 78

Work with the District Commissioner and District Executive to stimulate and to coordinate the work of the district, to ensure the success of the Scouting units In cooperation with the District Executive, ensure completion of district goals by monitoring operating committees Represent the district on the Council committees as required 79

Recognize individuals, committees and chartered organizations for their Scouting accomplishments Support local and national Scouting policy, procedures and practices Help to secure support for Scouting from top community leaders throughout the district 80

Annually appoint a new district nominating committee to meet year-round & select nominees for district officers & district members at large Train, coach & mentor district committee members Aid in the development of the district executive 81

SPECIAL ROLE of the DISTRICT VICE-CHAIRMAN 82

A “Stand In” A “Co-Pilot” On “Special Assignment” 83

THE DISTRICT COMMISSIONER 84

DISTRICT COMMISSIONER STAFF 85

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DUTIES of the DISTRICT COMMISSIONER 87

Identify & recruit enough of the right people as commissioners so that all Scouting units in the district receive, regular helpful service Train, coach & mentor members of the commissioner’s staff Supervise & motivate unit commissioners to visit each unit regularly, identify unit needs & make plans to meet unit needs 88

Administer the annual commissioner service plan, which gives specific purposes for commissioner contact with units at designated times of the years Oversee the unit charter renewal plan so that each unit registers on time & with optimum membership Guide Roundtable Commissioners to ensure that monthly roundtables are well attended & provide practical and exciting unit program ideas 89

Plan and preside at monthly meetings of district commissioner’s staff & set a good personal example of Scout uniforming Work with the District Chair and District Executive to stimulate and coordinate the work of the district Help meet district goals 90

Represent the district as a member of the Council Commissioner’s cabinet Support local and national Scouting policies, procedures & practices Attend district meetings to report on the condition of unit & to secure specialized help for units Promote the commissioner recognition plan for all commissioners 91

Journey to Excellence District Award 92

A National Quality District must achieve six of eight objectives to qualify. Starred (*) items are required. *1. More than 60 percent of total units have achieved the National Quality Unit Award *2. Record a 2 percent gain in traditional units and a net gain in total units including Learning for Life groups and posts *3. Record a balanced membership growth in total Cub Scouts, total Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total membership including Leaning for Life, OR record a 2 percent gain in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a gain in total membership including Learning for Life 93

*4. Achieve financial goals *5. Provide ration of one unit commissioner for every three units or improve the ration over last year 6. Achieve on-time unit re-registration goals 7. Each position in the district structure is filled with a registered and active volunteer 8. Hold a conference with the head of each chartered organization annually 94

THE DISTRICT EXECUTIVE 95

DUTIES of the DISTRICT EXECUTIVE 96

Provide professional coaching Propose plans & agendas, usually “pencil drafts”, for consideration Aid in suggesting action plans for recruiting district personnel 97

Give inspiration and encouragement Maintain regular contact with heads of chartered organizations Keep district records up to date Arrange for council’s office services such as mailings, meeting notices & etc. 98

Provide vital behind-the-scenes administrative skills Develop his or her own work schedule Work with and support volunteers Maintain a good working relationship with district volunteers 99