The business plan template is a CSTA product

The business plan template is a CSTA product in partnership with Organisports

Introduction • The Federal Committee Report on Hosting International Sports Events in Canada recommended that: – The resources, reference document template and best practices to assist in the development of a submission be designed. • Consider that educational materials and training would best be developed outside government; one such organization being the CSTA.

Why Develop a Business Plan ? – To develop the best structure – To develop a strategic plan – To identify the potential revenues – To identify the organizational costs – To identify the contribution in cash and VIK – To identify if the existing infrastructures are sufficient – To identify the legacies

For Whom? – Regional and Provincial events – National events – International events

How to Access • Free of charge for CSTA members • Available to non CSTA members for a fee • Available on the CSTA web site

It’s Simple and Effective (2 documents) • Business Plan template – Word format – 2 patterns: CONTENT and SAMPLE • Budget software – Access format

Business Plan Table of Contents – – – Foreword (how to use this document) Introduction Description of the event Vision, mission and objectives The structure of the organizing committee Terms of reference by division and department Major milestones Venues Budget Impact and legacies Conclusion and Appendices

Chapter 1: Description of the Event – – The Event Right Holder Organization Description of the Event Other Activities related to the Event Fact Sheet

Chapter 2: Mission and Objectives – Vision – Mission – Objectives

Chapter 3: The Organizing Committee • Legal Aspects • Political Bodies Structure • Organizational Structure

Chapter 4: Divisions Terms of Reference and Objectives • Executive management • Right Holder, Governmental Relations and Protocol • Venue Management • Finance, Administration and Human Resources • Sponsorships • Fundraising and Merchandizing • Communications • • • Media Services Competition Ceremony Volunteers Accommodation and Food Logistics Technology Fit-out Host Broadcaster Venue Construction

Chapter 5: Major Milestones • 10 phases • Identify actions to be taken in a particular order • Design of the major milestones are based on: – – – Business plan Marketing plan Operations Manual Venue Operations Manual Final Report

Chapter 6: For each Venue Description of the current situation of the venue: – Existing venue or new construction? – Infrastructure (date of construction, present state, etc. ); – Room availability, technical facilities and services. • List of all the upgrades required to meet the right holder requirements for hosting the event in terms of: – Permanent construction; – Temporary fit-out; – Equipment. • Availability of the Venue: – Commissioning of the venue; – Operation of the venue during the event; – Decommissioning after the event.

Chapter 7: Impact and Legacies – – – – – Economic impact projection (STEAM Model) Impact on sport development Venue legacy Financial legacy Equipment legacy Promotion legacy Educational legacy Expertise legacy Organizational legacy Integration legacy

Business Plan (Appendices) - General program of the event Hiring plan By-laws table of contents Operations manual table of contents Site operations manual table of contents Marketing plan table of contents Final report table of contents Glossary

Budget Structure • 1 st: budget division: – 18 divisions, • 2 nd: budget sub-division – Up to 10 per division; • 3 rd: work package – Up to 50 per budget sub-division • 4 th: objects – Up to 90 per work packages – Same objects can be in many different work packages.

Budget Structure Example • Division – e. g. : 01 -01 -00. 000 Event Management • Sub-Division – e. g: 01 -05 -00. 000 Meeting expenses • Work package – e. g. : 01 -05 -01. 000 Board of Directors • Example of Objects within a work package – 683 Buffet prior to the events – 693 Non-alcohol beverages – 694 Coffee The code for coffee in the board of directors work package would be: 01 -05 -01. 694

Value-in-Kind (VIK) • VIK should be included in the budget in order to reflect the contribution of – Government – Institutions – Corporations – Organizations • Every line of the budget has two columns – Cash column – VIK column

Main Budget Reports and Files • • Input of data (revenues) Input of data (expenses) Summary report (by division) (1 st level) Sub-division expenses report (2 nd level) Sub-division revenues report (2 nd level) Work package expenses report (3 rd level) Work package revenue report (3 rd level)

Other Reports • STEAM report (economic impact) – List of expenses related to the budget structure of the STEAM model • VIK report – List of expenses related to the various suppliers with VIK identify in the budget which are spread in different divisions, sub-divisions and work packages (i. e. host city contribution) • Non-taxable work package – List of objects which are not taxable in order to calculate the return of the sales tax • Object report – List by objects which are spread in different divisions, sub-division and work packages (i. e. coffee) • Currency report – List of expenses which were originally in a foreign currency which are spread in different divisions, sub-divisions and work packages

Budget Analysis • • • Summary of revenues and risk analysis (by division) Summary of expenses and risk analysis (by division) Organizing Committee obligations towards the Right Holder, which may have financial impact on the budget Non-budgeted Items VIK authorities

Budget Follow up • carry out budget tracking by imputing all expenses in the appropriate budget categories for the purposes of verifying if the allocated funds are sufficient Issue a purchase order • track invoices received in relation to the purchase orders that have been issued; • manage the cash flow • include percentage (%) parameters for each budget division and sub-division thereby ensuring that the established maximum expenditure is not exceeded.

This product was developed by: • • • Francis Beausoleil Marc Bernier Rhéo Boisvert Roland Gascon Marcel Labonté Jim Murray • • • Radmila Puskar-Zutic Jacques Raby Hugo Racine Gary Richards Éric Savard

Any Questions or if you want organisports to produced your business plan? ORGANISPORTS Tel. : +1 (819) 345 -5003 Fax. : +1 (819) 346 -7939 E-mail: info@organisports. com For more information visit our web site at: www. organisports. com