WORKPLACE SAFETY COMMITTEE Bureau of Workers Compensation PA

WORKPLACE SAFETY COMMITTEE Bureau of Workers’ Compensation PA Training for Health & Safety (PATHS) Re-Certification Training PPT-123 -2016 1

Hand. S Tech Manual Sample Programs found on following pages: Safety Committee Compliance Checklist Sample Bylaws Sample Safety Policy Sample Meeting Agenda Sample Meeting Minutes Sample Training Documentation Sample Incident Investigation Report PPE Program Checklist Workplace Inspection Checklist Safety Orientation PPT-123 -2016 49 51 54 55 56 57 58 -60 61 -67 68 -74 75 2

Topics Review the role and functionality of a safety committee Review basic hazard detection and inspection methods Review (and apply) basic incident investigation techniques Reiterate how drug & alcohol abuse/addiction impacts the workplace PPT-123 -2016 3

Workplace Safety Committees Role and Functionality PPT-123 -2016 4

Safety Committee Purpose • • • Hazard detection and prevention of workplace incidents and illnesses Determine ways to involve employees in safety Generate ideas for improving safety & health Determine ways and generate ideas to improve employee/management relations Get employees interested in safety PPT-123 -2016 5

Safety Committee Function • Must meet monthly with documented Agenda, Quorum* achieved and Minutes which can include : - Reviewing incident reports (injury, near miss, etc. ) - Reviewing current as well as developing new safe work practices - Recommending use of safety equipment/devices - Reviewing safety training presented - Suggesting new/revised safety training - Reviewing safety inspections conducted and following up on action/corrective items - Discussing employee presented safety-related issues * Note: Quorum is ½ total membership number plus 1 PPT-123 -2016 6

Management’s Involvement • Promote the Committee as well as their activities on an individual basis or at group meetings • Respond to recommendations in a timely manner • Promote safety within every level of the organization PPT-123 -2016 7

Employees’ Involvement • Identify and report hazards and unsafe acts/conditions • Adhere to safe work practices/procedures • Provide suggestions for improving workplace safety • Properly maintain Personal Protective Equipment • Participate in Committee activities and initiatives such as health fairs, safety contests, etc. PPT-123 -2016 8

Committee Audits By L&I • Random/Target Audits • 30 day notification • Opening conference • Table top “on-site” audit • Information verification • Closing conference ◦ Issue Compliance/Non-compliance Rating (Preliminary) ◦ Non-Compliance issues explained PPT-123 -2016 9

10 Reasons for Disapproval Reasons why your program would be disapproved: 1. Inadequate or no training for committee members 2. No meetings for time period reviewed 3. No meeting agendas 4. Incomplete training record requirements 5. Trainer qualifications unverified PPT-123 -2016 10

10 Reasons for Disapproval 6. No record of committee members’ training 7. All meetings did not have a quorum 8. Training not conducted 9. Members’ training not provided by persons meeting Bureau requirements 10. Inspection reports not made part of committee meeting minutes PPT-123 -2016 11

Successful Safety Committees • Hold regular meetings – consistent schedule • Publicize accomplishments • Set short term (1 -6 months) and long term goals • Address legitimate safety issues, no gripe sessions PPT-123 -2016 12

Successful Safety Committees Tips: § Meet the 2 nd or 3 rd week of the month. Avoid last week due to holidays. § Serve food: coffee/donuts in the morning; pizza in the afternoon. § Chairperson: sets agenda and conducts meeting; members are assigned duties. § Develop your own inspection checklist. § Give “ownership” to the committee. PPT-123 -2016 13

Committee Objectives should be SMART: § § § Specific Measurable Attainable Realistic, and Time-limited Example: We will attempt to reduce fall injuries by 20% in the North parking lot between November and February of this year. PPT-123 -2016 14

Workplace Safety Committees Hazard Detection and Identification PPT-123 -2016 15

Purpose of Safety Inspections • Identify and eliminate hazardous conditions so they are corrected before an incident occurs • Educate and motivate employees on safety & health • Involve employees in the safety effort • Identify safe practices, behaviors and conditions • Identify areas for improving safety & health PPT-123 -2016 16

What is a Hazard? “An act or a condition in the workplace that has the potential to cause injury, illness, or death to a person and/or damage to company property, equipment and materials. ” PPT-123 -2016 17

What to Look for UNSAFE CONDITIONS: A condition in the work place that is likely to cause property damage or injury such as: defective tools, equipment, or supplies, fire and explosion hazards and/or poor housekeeping. UNSAFE ACTS: Doing a task or other activity in a manner that may threaten the health and/or safety of workers such as : lack of or improper use of PPE, using defective tools or equipment, or removing safety guards. PPT-123 -2016 18

How to Conduct an Inspection • Prepare the appropriate inspection checklist • Bring all appropriate/required PPE • Observe processes, equipment and locations • • for unsafe acts and conditions Talk with employees in the area – listen to their comments and concerns Use the checklist and take notes if necessary Report findings to all concerned – always include management Follow-up for implementation PPT-123 -2016 19

While Inspecting § Speak with employees and supervisors in the area. How do they think safety can be improved? § Look at safety behavior and ask questions they should recall from training. § Ask employees to explain safe work procedures in their area. § Determine if safety recommendations made are being implemented. § If “Immediately Dangerous to Life and Health” (IDLH) conditions exist take necessary action. PPT-123 -2016 20

Is This a Hazard? Absolutely! Ladder set up against wires PPT-123 -2016 21

What About This? Yes! Access to fire extinguisher is blocked/obstructed; unsafe combustible storage practices; broom handles could fall on someone PPT-123 -2016 22

Is This a Safe Situation? Stairs damaged – trip and fall hazard No! PPT-123 -2016 23

Do you see any Problems? Individual is lifting heavy object over head; places strain on arms, shoulders, neck. Due to height could also drop container on her head. PPT-123 -2016 24

Document the Inspection Ensure that inspection results are in a written format such as: • Email…… • Checklists………. • Memorandums………. • Written inspection reports………. . Safety tions Inspec Safety Inspections Remember, many inspecting agencies feel that “if it’s not in writing it didn’t happen!” PPT-123 -2016 25

Safety Inspection Checklist PPT-123 -2016 26

Workplace Safety Committees Incident Investigation and Reporting PPT-123 -2016 27

Near Miss - an unplanned event that did not result in injury, illness, or damage – but had the potential to do so. PPT-123 -2016 28

Why Report A Near Miss? • Allows the identification and control of hazards before they cause serious incidents. • Provides employees with information on what not to do. • Provides employees with an opportunity to become involved in the overall safety program. • Provides an opportunity for overall improvement. • Demonstrates management’s commitment to the safety and health of all employees. PPT-123 -2016 29

Reporting a Near Miss • Employees should be encouraged to report near misses and feel comfortable doing so. • Employees should not fear being disciplined or being criticized for reporting. • The importance of reporting is encouraged by the overall safety culture of the organization. PPT-123 -2016 30

Near Miss Near misses also have a cause and effect. What could be the cause of this action and what effect could it have? What changes could be made? PPT-123 -2016 31

Near Miss What could be done to prevent this situation from becoming an incident? PPT-123 -2016 32

Near Miss Resolution • Near miss incidents need to be resolved so that future incidents do not occur. • Employees need to see that near miss incidents are investigated and acted upon to encourage future reporting. • After incidents are resolved relative information should be communicated to employees. PPT-123 -2016 33

Training for Employees • Definition of a near miss and how to identify • Why near misses should be reported • How to report a near miss • Who investigates • What happens after the investigation • How is resolution communicated PPT-123 -2016 34

Incident Investigation & Reporting • What is an incident? • What are the causes? • How to investigate an incident? • What to put in a report? • What happens next? PPT-123 -2016 35

Incident Investigation & Reporting What is an incident? An unplanned event that results in personal injury or damage to property/equipment/environment or an event that has the potential to result in such consequences. Incidents should be reported as soon as possible using the proper format! PPT-123 -2016 36

Incident Investigation & Reporting What are the causes of an incident? Two basic causes: Unsafe Acts and Unsafe Conditions PPT-123 -2016 37

Unsafe Acts - Unsafe Conditions Unsafe Acts Unsafe Conditions • Unsafe Ladder Use • Wet Floors • Using Unsafe Tools • Broken Stairs • Improper Lifting • Damaged Ladders • Removing Safety Guards • Unsafe Storage • Speeding • Cords Across Aisles • Overloading outlets • Blocked Exit Doors PPT-123 -2016 38

Unsafe Act or Unsafe Condition? Condition: Flammable & liquid items stored on top of electrical device Act: Grinding near compressed gas cylinders; no eye protection PPT-123 -2016 39

Unsafe Act or Unsafe Condition? Act: Repair person has feet in water while working on electrical box PPT-123 -2016 40

Unsafe Act or Unsafe Condition? Condition: Workers using I Beam as access to work platform PPT-123 -2016 41

Unsafe Act or Unsafe Condition? Condition: Cluttered walkway, trip & fall hazard PPT-123 -2016 42

Unsafe Act or Unsafe Condition? Act: Unsafe ladder use; employee standing on both sides of step ladder PPT-123 -2016 43

Unsafe Act or Unsafe Condition? Condition: Excessive combustibles; unsafe storage; items too close to ceiling Act: Unsafe lifting – numerous issues here! PPT-123 -2016 44

Incident Investigation • Investigate all reported incidents causing injury, damage or a “near miss” • Gather all facts • Perform causal factor analysis • Provide corrective actions & follow up PPT-123 -2016 45

Incident Investigation: 6 Steps Some list 6 steps to an investigation: 1. Investigate 2. Identify direct and root causes 3. Disclose findings 4. Develop a corrective action plan 5. Implement the plan 6. Follow-up and revise as needed PPT-123 -2016 46

Six Questions of Investigation The questions provide an understanding of the event: 1. Who was injured? 2. What happened? 3. Where did it occur? 4. When did it occur? 5. Why did it occur? 6. How did it occur? PPT-123 -2016 47

Who Should do the Investigation? • First Line supervisor • Safety Committee • Safety Director/Safety Person • All of the above • A combination of the above PPT-123 -2016 48

Incident Investigation & Reporting 1. Provide emergency response 2. Survey & Secure the area/scene 3. Identify potential witnesses 4. Have necessary investigative tools available (e. g. camera, flashlight, etc. ) 5. Collect hard evidence and record data PPT-123 -2016 49

Incident Investigation & Reporting 6. Conduct interviews 7. Review Data 8. Conduct causal factor analysis and determine corrective actions 9. Prepare an incident report 10. Follow up PPT-123 -2016 50

Goal of the investigation IS NOT TO: • Absolve individuals, management, organization • Satisfy regulatory requirements • Provide a legal defense • Find blame The investigation is about fact finding not fault finding – the objective is not to blame! PPT-123 -2016 51

Photo or Video What Do You Photograph or Videotape? • Hazards, defects, issues • Unsafe or unusual conditions • Different conditions from what victims or witnesses describe • Areas, equipment or furniture needing maintenance/repair • Housekeeping issues PPT-123 -2016 52

Interviewing Victims & Witnesses • Interview as soon as possible after the incident • Do not interrupt medical care to interview • Interview each person separately • Do not allow witnesses to talk to one another prior to interview PPT-123 -2016 53

The Interview • Put the person at ease • People may be reluctant to discuss the incident particularly if they think someone will get in trouble • Reassure them that this is a fact finding only process • Remind them these facts will be used to prevent a recurrence of the incident PPT-123 -2016 54

Typical Questions § Involve specifics of witnesses and locations § Determine what the injured person was doing at the time of the incident § Were proper tools, procedures and equipment being used or did the victim use a “shortcut” and not follow safe work practices § Along with this, determine what temporary or long-term “fixes” could have been implemented to preclude the occurrence PPT-123 -2016 55

The Interview • Take notes! • Do not make suggestions: – If the person is stumbling over a word or concept, do not help them out. • Ask open ended questions: – What did you see? – What happened? PPT-123 -2016 56

The Interview • Summarize what you have been told – Correct misunderstandings of the events between you and the witness • Ask the witness/victim for recommendations to prevent recurrence – Many times they will have the best solution the problem PPT-123 -2016 to 57

Incident Investigation & Reporting WHAT SHOULD I PUT IN MY REPORT? 1. No opinions, just facts, including statements, documents, photos, etc. that were obtained during the investigation 2. Analysis of the cause 3. Corrective actions PPT-123 -2016 58

Incident Investigation & Reporting What’s next? FOLLOW UP! Ensure recommended corrective actions are being implemented. PPT-123 -2016 59

Incident Investigation - Summary – Emergency Response – Survey & Secure Area/Scene – ID Witnesses – Collect Evidence & Record – Conduct Interviews – Prepare a Report: • Include Causes & Effects • Include Corrective Actions – Follow-up! PPT-123 -2016 60

Causal Factor(s) Causal factors to consider: § Equipment § Environment § People § Management PPT-123 -2016 61

Root Cause(s) The Root Cause is the initiating event. Take that away and the sequence of events that follows does not happen. PPT-123 -2016 62

Drug-Free Workplaces in PA Employee Substance Abuse Awareness & Prevention (ESAAP) PPT-123 -2016 63

The Cost of Substance Abuse • Increased Health Care Costs • Increased Workers’ Compensation Premiums • Increased Workplace Violence PPT-123 -2016 64

Substance Abuse • An estimated 3. 1 percent of employed adults actually used illicit drugs before reporting to work or during work hours at least once in the past year, with about 2. 9 percent working while under the influence of an illicit drug. • An estimated 1. 8 percent of employed adults consumed alcohol before coming to work, and 7. 1 percent drank alcohol during the workday. • An estimated 1. 7 percent of employed adults worked while under the influence of alcohol, and 9. 2 percent worked with a hangover in the past year. PPT-123 -2016 65

Drugs of Abuse • Alcohol • Narcotics • Marijuana • Hallucinogens • Inhalants • Designer Drugs • Stimulants • Over the counter • Depressants (OTC) PPT-123 -2016 66

Emotional Effects • Aggression • Burnout • Anxiety • Depression • Paranoia • Denial PPT-123 -2016 67

Behavioral Effects § Slow reaction time § Impaired coordination § Slowed or slurred speech § Irritability § Excessive talking § Inability to sit still § Limited attention span § Poor motivation or lack of energy PPT-123 -2016 68

Physical Effects Common performance problems may include: l Poor attendance such as being late, unexplained absences, long breaks or lunches l Complaints from co-workers, contractors or customers l A lot of mistakes l Missed deadlines PPT-123 -2016 69

Drug-Free Workplace Policy Accomplishes two major things: 1. Informs employees that the use of alcohol and drugs in the workplace is prohibited and won’t be tolerated 2. Encourages employees who have problems with substance abuse to voluntarily seek help PPT-123 -2016 70

A Safer, Drug-Free Workplace • Realize and understand the impact of alcohol and drug abuse on the workplace • Follow the Drug-Free Workplace Policy • Be aware of the types of assistance available • Visit www. samhsa. gov, the website for the Substance Abuse and Mental Health Services Administration (SAMHSA), maintained by the US Department of Health and Human Services PPT-123 -2016 71

Contact Information Bureau of Workers’ Compensation 1171 South Cameron Street Room 324 Harrisburg, PA 17104 -2501 717 -772 -1635 RA-LI-BWC-PATHS@pa. gov http: //www. dli. state. pa. us/PATHS PPT-123 -2016 72

Bibliography “The Accident Investigation, ” Rick Le. Blanc http: //www. accident-reconstruction. co/? p=74 http: //likes. com/weird/the-15 -most-commonaccidental-deaths To download the Return to Work Program, go to PPT-123 -2016 73

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Webinar Documents PLEASE SEND SIGN-IN SHEETS AND EVALUATIONS TO: E-mail: [email protected]. gov Fax: 717 -783 -6365 THANK YOU VERY MUCH! PPT-123 -2016 75

Questions PPT-123 -2016 76