WIP examples Agenda WIP Examples 1 Configuration 2

WIP examples

Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs © beas 2012 / Page 2

WIP examples Configuration WIP functionality only works with activated Perpetual Inventory. Please see also beashelp http: //www. beas-support. com/download/onlinehelp/beas 2009 help_eng/index. html Material charge-off or receipt of items will result in a journal entry. Issuing material to a workorder or receiving goods from a workorder, the defined WIP Accounts will be used for posting. Resulting costs depend on the valuation method. © beas 2012 / Page 3

WIP examples Configuration Wizard – Production – Valuation and booking of assembly. Simply press the „Start“ button to set up WIP accounts. © beas 2012 / Page 4

Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs © beas 2012 / Page 5

WIP examples be. as journal - examples In the be. as journal all postings created by work orders are documented. All material issues, timereceipts, external receipts or assembly receipts result in a new entry in the journal. (open book icon in the work order structure view) The journal entry always refers to the document causing the costs: charge off, a time receipt, or incoming goods © beas 2012 / Page 6

WIP examples be. as journal - examples Goods receipt example : SBO goods receipt document 91 linked to the be. as journal entry document 106 © beas 2012 / Page 7

WIP examples be. as journal - examples The SBO goods receipt document 91 leading to the SBO journal entry 839 Which also can be found in the be. as journal entry © beas 2012 / Page 8

WIP examples be. as journal - examples Field description of a be. as journal entry Document: is the unique ID of the be. as journal entry Date: the date of creation Type: in this case : is „W+“ meaning incoming goods – Information text: Goods Receipt User: who created this document Production: Work order number, Work order position depending on the document Journal: the SBO Journal Number Origin Document: the document causing the costs Userfield name depend on the document, see later example. © beas 2012 / Page 9

WIP examples be. as journal - examples Time receipt example A cost element defines the accounts, which can be accessed when creating a time receipt. © beas 2012 / Page 10

WIP examples be. as journal - examples Time receipt example In the timer receipt the used Cost Element „LAB“ is indicated: © beas 2012 / Page 11

WIP examples be. as journal - examples Time receipt example Resulting be. as journal entry document number 944 Type: TR means time receipt – Information text: new Production: WO Number, WO Position Number and Routing Position Journal: the SBO Journal Number Origin Document: Document causing costs: 471 is the internal number of the timerecipt (unique ID in table beas_arbzeit) Other fields like Scrap etc. showing additional information from the time receipt. © beas 2012 / Page 12

WIP examples be. as journal - examples Time receipt example SBO journal entry created by the time receipt Reference to the original document : Work order 95 Position 10 in the SBO journal entry © beas 2012 / Page 13

WIP examples be. as journal - examples External operation example SBO journal entries can also be created by incoming goods from external operation. Again, a cost element is used. © beas 2012 / Page 14

WIP examples be. as journal - examples External operation example Goods receipt 221 from purchase order The beas journal with references Type: EX: external operation – Information text: TR-EXT (timereceipt external operation) Origin Document: Document 221 causing costs = number of the SBO Goods Receipt PO © beas 2012 / Page 15

WIP examples be. as journal - examples Work order structure – Overview on journal entries Below the work order position all journal entries are displayed. In the above examples only the be. as journal header was described. There is more information given, depending on the document. © beas 2012 / Page 16

WIP examples be. as journal - examples Work order structure – Cancellation of postings Each of the postings with costs arising from work orders can also be canceled. This has to considered in the SBO Journal entries. Cancellation documents can be created. Example: external operation with goods receipt and goods return. © beas 2012 / Page 17

WIP examples be. as journal - examples Work order structure – Cancellation of postings be. as journal with the cancellation information: Type: Es : external storno – Information text: TR-EXT-STORNO (storno of external operation) Origin Document: Document causing the costs is SBO Goods Return 7 © beas 2012 / Page 18

Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs © beas 2012 / Page 19

WIP examples Calculation schema Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed. © beas 2012 / Page 20

WIP examples Calculation schema Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed. © beas 2012 / Page 21

WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Different accounts for labor costs. Define Cost Elements for machine and personnel, to be selected later in the calculation schema. In the cost element, no accounts are defined! © beas 2012 / Page 22

WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Define the calculation schema Create one cost object for machine time – Reference is Cost Element. © beas 2012 / Page 23

WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema All time receipts created for the assembly will use the costs and accounts defined in the calculation schema. In the beas journal all values are displayed. Cost on the right according to calculation schema © beas 2012 / Page 24

WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Goods receipt 91 © beas 2012 / Page 25

WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema beas journal entry document 106 shows the calculation and valuation for the receipt no 91 © beas 2012 / Page 26

Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs © beas 2012 / Page 27

Posting costs Posting procedure Issue for production WIP-Account 42, 94 Receipt from production Inventory account (for finished goods) 100 Completion of work order WIP-Account 57, 06 © beas 2012 / Page 28 Inventory account (for components) 42, 94 WIP-Account 100 WIP-Difference Account 57, 06

Posting costs Pricing and valuation of manufacturing parts Continuous stock valuation Which valuation method? Possible methods of valuation Manual Stock valuation Standard costs Moving average FIFO Standard costs Moving average GLD (beas) Price list Preisliste Calculation price Poduction Planned costs Poduction Actual costs © beas 2012 / Page 29 Price list Possible pricing for receipt of semi and finished parts Calculation price

WIP examples Calculation schema Posting costs at work order time receipt Using Cost Elements with account settings. © beas 2012 / Page 30

WIP examples Calculation schema Posting costs at work order time receipt Choose cost element in resource master data © beas 2012 / Page 31

WIP examples Calculation schema Posting costs at work order time receipt Time receipt is created: © beas 2012 / Page 32

WIP examples Calculation schema Posting costs at work order time receipt Result in journal entry: Summary of journal entries © beas 2012 / Page 33

WIP examples Calculation schema Posting costs at work order time receipt Completing the work order, the WIP Difference is calculated. © beas 2012 / Page 34

WIP examples Calculation schema Posting costs at work order time receipt Balance sheet shows the journal entries: © beas 2012 / Page 35

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