Rhodes Food group RSPO training Induction level 1

Rhodes Food group RSPO training Induction level 1 Effective Date: 13 February 2018 Doc no. RFG_Central_24 Subject: RSPO Training Presentation Controlling Officer: Divisional Raw Material & Packaging Technologist Approving Officer: Fresh Foods Technical manager

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Palm oil 3

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RSPO Training Presentation Controlling Officer: Div Raw 8

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An area the size of England is being deforested worldwide annually to grow crops like palm oil, soya, beef, coffee and biofuels 10

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RSPO Training Presentation 18

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Which products are effected All products that makes RSPO claims specifically • Woolworths Pies • Woolworths Pastries • Woolworths Quiches • Woolworths Pork pies • Pastries supplied to RMWC • RSPO fats supplied to RFG factories for manufacturing of RSPO mass balanced products 20

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• Woolworths is looking at adding RSPO to their packaging 2018 29

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Rhodes Food Group has started to buy RSPO certified fats for Pastries in 2015. In 2017 RFG certified both Ready meals and Pies and pastries plant for RSPO mass balanced supply chain certification Rhodes Food group is committed to support Woolworths in their journey to source palm oil responsibly. Woolworths is planning to add RSPO certified claim on their packaging in 2018. 33

RSPO PRINCIPLES & CRITERIA – 2018 For the production of sustainable palm oil PROSPERITY Principle 1: Behave ethically and transparently Principle 2: Operate Legally and respect rights Principle 3: Optimise productivity, efficiency, positive impacts and resilience PEOPLE Principle 4: Respect community and human rights and deliver benefits Principle 5: Support smallholder inclusion Principle 6: Respect workers’ rights and conditions PLANET Principle 7: Protect, conserve and enhance ecosystem and the environment 34

THANK YOU 35

Level 1: Test 36

1. Which Customer of RFG will be using the RSPO mass balance logo on their packaging. a. Corner bakery b. Food service c. Woolworths d. None of the above 2. Why should we support the RSPO initiative. a. b. c. d. To assist with Deforestation, animals suffer Human rights abuse Child labour All of the above 37

3. RSPO is applicable on which oil / fat a. Soya b. Sunflower c. Canola d. Palm 4. Which logo will be on our final product packaging, and raw material that is RSPO mass balanced a b c d 38

Rhodes Food group RSPO training Job specific level 2 39

Record keeping • All documents to be kept for at least 2 years Technical manager Fresh foods • Has the Authority and Responsibility for RSPO supply chain mass balance certification and registration. • To do an annual internal audit per site as per the RSPO supply chain certification standard requirements. • Update Organogram demonstrating the links between multi -sites as a central document 40

Technical manager Fresh foods Gauteng • RSPO representative for the site • Responsible for implementation and maintenance of RSPO Requirements and Documentation • To do calculations on RSOP mass balanced per product, review annually • Calculations to be send to Process technologist, QA manager, Management accountant, Technical Manager Fresh Foods • Yields on the recipe will be considered in the above calculation GM / Ops manager • Contract with RSPO supplier to supply RSPO fat as per Orders 41

Buyer • Orders to reflect RSPO mass balance status of the product • Ensure the correct forecast to the supplier on RSPO fats RSPO raw material orders to reflect: • Name and address of RFG site requesting order • Name and address of the RSPO mass balance supplier • Order date and delivery date • The unique Raw material code • GRN & delivery note need to reflect the amount of the unique Raw Material code received 42

Receiving manager • To ensure that staff is trained and understand the checks at receiving, to check that Purchasing orders, COA, Label, Goods receive note displaying the RSPO status of the product where applicable. • To dispatch product / Raw material to RFG Ready meals Gauteng, with COA and transfer documentation to display the status. The intake sheet will be used with check list to confirm the RSPO status of the raw material • Label (Supply chain certificate number ) • COA ( Supply chain certificate number ) • Order ( Unique RSPO number) • Delivery note ( Supply chain certificate number & Product code linked to our unique internal RSPO number) • Goods received note (Unique RSPO number) 43

Receiving manager continue: • Issued to production via transfer document that reflects the RSPO status of the product, with unique internal RSPO number • Ensure that the Supply chain certificate number is on the documentation. • Records of products issued to production from receiving. • Records of final products from Production do dispatch and finished goods book. 44

Raw material technologies • To annually check RSPO certification of all RSPO suppliers on Website www. rspo. org • Print certificates and keep electronically and on file • To check that the specifications for RSPO product reflects their status • To ensure that the specifications for RSPO products can be linked to the unique number on the Syspro costings • To inform Process technologist and Technical manager when changes in the suppliers specs are made that effects the RSPO status of the product. 45

QA manager • To ensure that the intake sheets are updated to reflect RSPO status of product • To ensure that all RSPO related NCR’s are logged on the current CPAR system with reference to complaints, internal or external audit findings. • Training on RSPO Supply chain as part of Induction and annual refresher. • Keeping records of training on RSPO • Update training matrix to include staff not involved in the factory e. g. Buyers • RSPO Claims & Trade mark on artwork to be checked and only to be used on WW product containing RSPO MB ( mass balanced certified palm ) • To implement checks at receiving, to check that Purchasing orders, COA, Label, Goods receive note display the RSPO status of the 46 product where applicable.

Food safety co-ordinator • To ensure that all documentation related to RSPO is controlled in the current food safety system • Responsible for implementation and maintenance of RSPO Requirements and Documentation • To keep a copy of the appointment letter of the Central Management representative and the Site RSPO representative • Keep records of all audits, audit findings and corrective action • Include RSPO management review as per RFG_Central_30 in management review per site where applicable. • Keep Organogram demonstrating the links between multi-sites as a central document on file 47

Management accountant • To ensure that Syspro system are able to pull mass balance evidence of all RSPO products produced • To do accurate costings to reflect RSOP mass balance • To verify the calculations done by the technical department on Mass Balance • To implement a system to dispatch Pastries / Raw material to other factories in the group that will comply to the RSPO mas balance requirements for RFG with necessary transfer documentation including COA to display the status transfer of the product. • To dispatch product / Raw material to RFG Ready meals Gauteng, with COA and transfer documentation to display the status. • To implement a system to dispatch Pastries / Raw material other factories in the group that will comply to the RSPO mas balance requirements for RFG with necessary transfer documentation to display the status transfer of the product. • To allocate a unique RSPO mass balance raw material code to link to Syspro for all RSPO raw material • All costings to display the unique RSPO mass balance code • Past experience, Variances, Waste, Yields should be considered in the calculations and Syspro costings • The site shall ensure that the quantity of physical RSPO mass balanced inputs (purchases) and outputs (sales) at the physical site are monitored by Syspro system. 48

Process technologist • To update recipes and send to the cost accountant for costings on RSPO mas balance where applicable • To inform Technical manager when changes in recipes are made that effects the RSPO status of the product • To ensure that all specifications reflect the unique RSPO number as per Syspro costings. • RSPO Claims & Trade mark on artwork to be checked and only to be used on WW product containing RSPO MB ( mass balanced certified palm ) 49

Dispatch manager • Final product orders and delivery note need to reflect the following: • Name and address of Woolworths site requesting order • Name and address of the RFG mass balance supplier site • Order and delivery date • Woolworths order system need to reflect the MB ( Mass balance ) status of the final product • Delivery note of RFG to reflect the amount of MB product dispatched • GRN from depots need to reflect the amount of Mass balance final product received 50