Medayes Hospital Management System SecurityAdmin Section Reception IPD

Medayes: Hospital Management System Security/Admin Section Reception IPD Management Financial Accounting Inventory Management OPD Management Hospital Management Payroll Insurance/TPA Nursing OT Management Vehicle Management Billing & Pharmacy Collection Fs

ERP Solution for Hospitals Futuregen Softwares Medayes: Hospital Management Software Introduction Fs Expect the Unexpected

Introduction Purpose � � � The purpose of this Medayes: Hospital Management Software is to automate all the processes of the Hospital. Be fully informed about the Vital Stats of the Hospital. Lesser dependency on middle & Lower Management. Full control on the staff. Take corrective actions based on the data instantly. Helps you to Plan any future activity. Ultimate Aim – Better Patient Care with Efficiency. Fs

Project Overview Medayes: HMS � � Medayes: Hospital Management System streamlines and integrate the operation processes and information flow in the hospital to synergize the resources namely men, material, money and equipments through information. This ERP facilitates hospital-wide Integrated Information System covering all functional areas like out & in Patients Billing & Management, Patient Beds, Visiting Consultants, Medical Stores, Pathology Laboratories, Radiology Laboratories, Imaging, Pharmacy, Manpower Management, Kitchen and Laundry Services etc. It performs core hospital activities and increases customer service thereby augmenting the overall Hospital Image. ERP bridges the information gap across the hospital Medayes: HMS eliminates the most of the business problems like Material shortages, Productivity enhancements, Customer service, Cash Management, Inventory problems, Quality problems, Prompt delivery, Pilferage, TPA Billing etc. Fs

Objectives and Goals � Objective ◦ ◦ ◦ ◦ � The objective is to customize and deploy an integrated software. Helps in Efficient Management of the Hospital. Enhance Patient Care Improve work efficiency Improve Fiscal Control Eliminate the chances of any Pilferage Enable the Growth of the Hospital Goals § § § § To To improve the generation of MIS with Real Time response. usher in computing for a more user-friendly and easy to adapt environment. convert the information/raw data into a diversified knowledge base enable the executives to make decisions on a click of a mouse control credit make the hospital/office paperless make technology add to the bottom-line of the company Improve Decision Making Fs

Medayes: HMS – Advantage Below are some of the core benefits of web based HMS Software. v Centralized reporting of your data v Centralized data accessible anywhere. v Mobile Work Capabilities v Cross Platform compatibility v More Manageable v Highly Deployable v Secure Live Data v Reduced Costs v Allowing businesses to consolidate and streamline their system and processes v Web based software is far more readily available than traditional software programs v Highly Customizable without compromising on the industry best practices as opposed to other systems which are extremely rigid Fs

General System Scope ü New System will be a web based application ü Data analysis thru Graph Charts (MIS) – For Management ü Reminder and Alerts to Patient, Doctors, Management (Thru Emailing and SMS) ü Multi-Level Security and Auto Backup ü Drill down features in all modules ü Seamless Integration with Finance ü Well defined Implementation procedures and Strategy for Quick Implementation ü The system maintains logs and tracks all audit trails Fs

Medayes: Hospital Management System Security/Admin Section Reception IPD Management Financial Accounting Inventory Management OPD Management Hospital Management Payroll Insurance/TPA Nursing OT Management Vehicle Management Billing & Collection Pharmacy Fs

Futuregen Softwares - Medayes A Hospital Management System (Modules) OPD Management Reception Management Nursing OT Management IPD Management Insurance v. Appointment v. Patient Registration v. Doctor Scheduling & Tariff v. Patient OPD Card v. OPD Visit Details v. OPD Register v. Set OT Schedule v. Set Details for OT Schedule v. OT Register v. Post Operation Notes Security/Admin Section v. Patient Enquiry v. Consultants Enquiry v. Tariff Enquiry v. Appointments Scheduling v. In-Patient Enquiry v. IPD Registration v. IPD Admission v. Doctor Visit Details v. Hospital Chargeable Services v. Room Shifting Details v. Daily Patient Ruff Estimate v. Refer Case Management v. Panel/Credit Patient v. User Management v. System Security v. Rights Control v. Policy Settings & Configurations v. Doctor Prescription v. Patient Vital Chart/TPR Sheet v. Patient Intake/Output Chart v. Medicine Sheet v. Discharge Summary v. Make Estimated Bill v. Send Insurance Request v. Insurance Sanction/Approved v. TPA/Panel Billing v. Payments Received v. Ledgers/Outstanding Reports Billing & Collection v. Auto/Manual Bill Generation v. Final Billing and Approval v. TPA/Corporate/Credit Billing v. Advance/Receipt v. Refund Entry Fs

Futuregen Softwares - Medayes A Hospital Management System (Modules) Vehicle Management v. Vehicle Master v. Patient Request v. Ambulance Approval v. Ambulance Trip Entry v. Reports Pharmacy v. Medicine sale to OPD Patients v. Issue Medicines to In-Patient v. Inventory Management v. Billing v. Linked with IPD Billing Inventory Management Requirement and Procurement Control v Requirement v Purchase Requisition v Quotation to Suppliers v Purchase Order etc. v Authority approval process v Order Locking and cancellation Inventory Control v All type of Receipts and Issues v Pending Culture – System reminds and shows the pending tasks at every stage to store and purchase users. v Quality Control v Can manage and keep record of any type of item in the organization. v Vendor Analysis with previous buying information v Excess Receiving Control Supplier Bill Processing Auto/Manual Debit Notes against v Short received material v Rate Difference v Any Purchase Returns Fs

Futuregen Softwares - Medayes A Hospital Management System (Modules) Payroll Management v Centralized Payroll System v v v v Employee Login Seamlessly integrated with Financial Accounting System Create your own Salary Structure and formulae. Generate and Manage the Payroll Processes according to the Salary Structure assigned to the employee. Online Leave or Loan Request/Sanction Manage Employee Information Efficiently Meets all statutory requirements PF ESIC Gratuity, Bonus/ Ex-gratia / Arrear / Advance Professional Tax and Welfare Tax Time Management Income Tax Process Fs

Futuregen Softwares - Medayes A Hospital Management System (Modules) Financial Accounting System v v v v v Seamless integration with all other modules Grouping of Ledgers – Up to any level Attach documents with Voucher. No fear of losing original documents Sub Ledger Accounting Feature Payment against advance or reference (Bills) Authorization and approval process Voucher Audit from Software Budgeting Cost Center Accounting Link Accounting Drill down features from Balance Sheet and Trial to Voucher On Screen Trial Balance with Tree View of Grouping Comprehensive Bank Reconciliation User Definable P&L and Balance sheet formats Multi Company Books and option of consolidation Audit trail for deleted / modified vouchers TDS Module Fs

Medayes: Hospital Management System Module Description The hospital management software commonly incorporates various essential features which help to run smoothly the regular day to day basis operations of any hospital. The hospital management software is made such a way that it looks after the outpatients, inpatients, billings, database of the patients, and the hospital information including the availability of the doctors, their specialization, the payments to various members of the staff and the billing process. As a whole, the hospital information management system is very useful to taking care of all the aspects of running the hospital in the cost effective way Fs

Medayes: Hospital Management System Salient Features The hospital management system incorporates the features which are targeted at dealing with each and every aspects of any hospital and this software also covers the areas like OPD, reception, outpatients, inventory of the materials and the medicines, medical records, scheduling of the duties of the doctors, appointments, accounts and laboratories. Besides, this software also offers the security feature that prevents the stored information of the hospitals from getting misused. The common features of this type of software are: v Medayes: HMS is a fully-integrated, Hospital Information System Solution. v. This software facilitates complete and smooth running of the reception v It manages all the bed allocation systems and the wards of the hospitals v It manages the laboratory and the equipments v It manages the treatments as well as the entire history of the patients v This software manages the day to day scheduling of both the nurses and the doctors to various departments and also allocates the schedules of their duties v It also manages the timely and proper accounting to make sure a proper and current billing v The hospital management software also maintains the proper tests of a number of patients as well as keeps the records of all the medical reports Fs

Medayes: Hospital Management System Salient Features The data is stored in a single database providing real time data across applications throughout the hospital. Since all the data is stored centrally, it can be viewed simultaneously from multiple terminals giving all departments’ access to timely, up-to-date patient information. Medayes: HMS offers a foolproof data security without user intervention to archive data. Medayes: HMS is a comprehensive information system dealing with all aspects of information processing in a hospital. This encompasses human (and paper-based) information processing as well as data processing machines. As an area of Medical Informatics the aim of Medayes: HMS is to achieve the best possible support of patient care and administration by electronic data processing. Medayes: HMS allows for scalability, reliability, efficient data processing, quick decision making, reduced maintenance and overheads. Fs

Medayes: Hospital Management System Key Reports v v v v Daily Collection Reports Patient Registration Report Admitted and Discharge Patients TPR and other Nursing Reports like Intake/Output Sheet, Doctor Visits etc. Patient Complete Record Sheet DN/CN and Refund Report Patient Outstanding Report (Detailed and Summarized) Total Revenue (Daily, Weekly Monthly etc. ) Department Wise Services availed Room Occupancy Reports (Rooms Occupied/Unoccupied) Billing Reports e. g. Bill Register, Bill Print etc. Consultant/Doctor cut/share reports TPA Reports (Bill Print, Bill Register, Ledger and Outstanding Summary Reports) Ambulance In/Out Report Fs

Patient Registration Fs

Patient Main Category Fs

Outsourced Staff Address Book Fs

Room Charges Fs

IPD Patient Entry Fs

Patient For Insurance Fs

Ward/Room Shifting Fs

Patient Discharge Summary Fs

Patient Compete Record Fs

IPD Patient Bill Entry Fs

Receipt Entry Fs

Hospital Out Pass Fs

Patient Request for Ambulance Fs

Patient Request for Ambulance Fs

Medayes: Payroll Management System Module Description One of the most comprehensive systems available for the aspects of managing an employee while he is in the service of account of Indian statutory and legal requirements, such Provident Fund, ESI, Bonus, etc. This payroll system can be Attendance Monitoring System. purpose. It takes care of all the organization. It also takes as the TDS, Tax Registers, integrated with any standard The Payroll Process is divided into four sub-processes • Punch Process • Attendance Process • Salary Confirmation Process Fs

Medayes: Payroll Management System Fs

Medayes: Payroll Management System Salient Features v v v v Centralized Payroll System Employee Login Seamlessly integrated with Financial Accounting System Create your own Salary Structure and formulae. Generate and Manage the Payroll Processes according to the Salary Structure assigned to the employee. Online Leave or Loan Request/Sanction Manage Employee Information Efficiently Meets all statutory requirements PF ESIC Gratuity, Bonus/ Ex-gratia / Arrear / Advance Professional Tax and Welfare Tax Time Management Income Tax Process Fs

Medayes: Payroll Management System Key Reports v Appointment Letters v Increment/Promotion Sheet v Employee History v User defined formats of pay slip and salary registers • Provident Fund v PF Deduction-Employees wise and month wise v PF Challan, Form 12 A-Monthly Return v Form 5 -New Employees and Form 10 -Left Employees v Form 3 A, Form 6 A v EDLI report • ESIC v ESIC deduction Employee wise and month wise v Register of Contribution-Form 7 v Form 5(return) v ESIC Deposit • Gratuity, Bonus/ Ex-gratia / Arrear / Advance • Professional Tax and Welfare Tax v Bonus Register Fs

Employee Master Fs

Medayes: Payroll Management System Fs

Medayes: Payroll Management System Note: Salary Register report format is customizable according to user requirement Fs

Leave Application Fs

Medayes: Payroll Management System Fs

Medayes: Financial Accounting System Module Description FAS is easy to operate Financial Accounting Software that fulfills the needs of basic financial accounting as well as managerial level information. What makes FAS a complete accounting package is its integration feature with all the departments in the organization. Medayes: Accounting software can handle multiple companies. It is capable of generating consolidated reports of group, company centers etc. Fs

Medayes: Financial Accounting System Fs

Medayes: Financial Accounting System Salient Features v Seamless integration with all other modules v v v v Grouping of Ledgers – Up to any level Attach documents with Voucher. No fear of losing original documents Sub Ledger Accounting Feature Payment against advance or reference (Bills) Authorization and approval process Voucher Audit from Software Budgeting Cost Center Accounting Link Accounting Drill down features from Balance Sheet and Trial to Voucher On Screen Trial Balance with Tree View of Grouping Comprehensive Bank Reconciliation User Definable P&L and Balance sheet formats Multi Company Books and option of consolidation Audit trail for deleted / modified vouchers TDS Module Fs

Medayes: Financial Accounting System Key Reports v v v Cash/Bank Book Reports Day Book Report Budget Analysis Cost Center Analysis Report Link Account Analysis Report Trial, Profit & Loss and Balance Sheet (Option of consolidation) Other MIS Reports with Graphical View Audit/Reconciliation Reports TDS Certificate and Reports Annexure Print Voucher Checklist Bank Reconciliation Fs

Voucher Entry Fs

Medayes: Financial Accounting System Fs

Medayes: Financial Accounting System Fs

Medayes: Financial Accounting System Fs

Medayes: Financial Accounting System Fs

Medayes: Inventory Management System Module Description Any type of material are recorded in inventory management software. It is total integrated with financial accounting software (FAS) as any commercial transaction like bill, purchase return, rates are verified at store level so once verification is done it appears to finance users for transferring into their books Inventory management software is capable of handling multiple stores various type of items e. g. Production, Stationery, Electricity, General item etc. Purchase, procurement, inventory management are main functions of this software. Fs

Medayes: Inventory Management System Fs

Medayes: Inventory Management System Salient Features v Requirement and Procurement Control v Requirement v Purchase Requisition v Quotation to Suppliers v Purchase Order etc. v Authority approval process v Order Locking and cancellation v Inventory Control v All type of Receipts and Issues v Pending Culture – System reminds and shows the pending tasks at every stage to store and purchase users. v Quality Control v Can manage and keep record of any type of item in the organization. v Vendor Analysis with previous buying information v Excess Receiving Control v Supplier Bill Processing v Auto/Manual Debit Notes against v Short received material v Rate Difference v Any Purchase Returns Fs

Medayes: Inventory Management System Key Reports v Inventory/Closing Stock Reports v Vendor Analysis v Previous Buying Info v Stock Ledger Reports v Closing Stock Summary v Pending PO Report v Purchase Order Registers v Delivery Date Wise Pending PO Report Fs

Medayes: Inventory Management System Purchase Vs Consumption Fs

Medayes: MIS (Dashboard) Billing Analysis Fs

Medayes: MIS (Dashboard) Billing Analysis Fs

Medayes: MIS (Dashboard) Collection Vs Billing Fs

During and After Implementation Support � During Implementation Futuregen softwares team believes that a good support, quick response and coordination with end users can lead to a successful implementation. Our team responds immediately to any customer call. Our team ensures that the end users and other staff understand the project at all times. We believe support is the key for any successful implementation. Fs

During and After Implementation Support � After Implementation Futuregen Softwares will provide unlimited remote support through remote login, email, phone and chat to the delivered system for six months after implementation. . after six months AMC will start. Free upgrades will be provided during AMC and If required before or during AMC period Futuregen Software’s engineer will visit the site Fs

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