Summer PEIMS Federal and State Compliance Wanda D

Summer PEIMS Federal and State Compliance Wanda D. Thomas, Sr. Manager 2019 -2020 Presenter – Pablo Martinez, Sr. Compliance Analyst

Texas Student Data System? • The Texas Student Data System (TSDS), a major initiative by the Texas Education Agency, is a statewide system that modernizes and improves the quality of data collection, management, and reporting in Texas education. • Through the new student. GPS® Dashboards and other improvements, TSDS will support higher student performance across the state. • TSDS also replaces and expands on the existing Public Education Information Management System (PEIMS): encompasses all data requested and received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information. 2

How Does TSDS Work? • Local education agencies (LEAs—Texas school districts and charter schools) load data to TSDS from their local systems. The data is stored in a central repository (the Operational Data Store), where it can be used for the student. GPS® Dashboards, PEIMS, Early Childhood Data System (ECDS), and any future collections. Meanwhile, the Unique ID module manages student and staff IDs, ensuring that each person has only one identity in the system and that data matches up correctly throughout TSDS. Finally, data moves to TEA's reporting systems: dashboard data is visible only to authorized educators in the student. GPS® Dashboards, while PEIMS data is aggregated for anonymity and made available to the public via TPEIR (just as in the legacy system). 3

What is TEDS? Texas Education Data Standards TEDS is a set of documented standards that is used by LEA’s and vendors to submit PEIMS data to TEA. The Standards: • Describe the data reporting requirements; • Provide descriptions of data elements and the codes used to report them; • Detail the responsibilities of local education agencies, education service centers, and the Texas Education Agency in connection with the data collection process; and • Provide descriptions of the data collections requirements, including data elements and data edit specifications. 4

TSDS PEIMS Collections The TSDS PEIMS process includes four submissions: Submission 1 (Fall) Submission 2 (Midyear) Submission 3 (Summer) Submission 4 (Extended Year) 5

TSDS PEIMS Collections • PEIMS Collection 1 represents the state of the LEA as of the PEIMS Fall snapshot date, which is the last Friday in October, whether or not this is a day of instruction. LEAs shall report all students served and staff employed on that date. Exception: Leaver data are reported based on leaver status as of the last Friday in September. ESCs and LEAs shall report current school year budget data. • • PEIMS Collection 2 is a report of actual financial data for the prior school year. • • PEIMS Collection 3 includes yearlong student attendance, course completion, disciplinary actions, restraint events. • • PEIMS Collection 4 includes student extended year services, flexible attendance, and dual credit course completion. 6

TSDS General Requirements: • Data is submitted in an XML format as defined in TEDS. • Once the TSDS data passes validation and is fatal free, it can be submitted to TEA. The data is submitted by the LEAs for required state and federal reporting. • Once the TSDS data passes validation it can be viewed in the student. GPS® Dashboards. 7

TSDS PEIMS Submission 3 Summer Collection • Student identification, demographic • Year long Student attendance (Regular and Flexible OFSDP - Student Optional Flexible School Day Program ) PEIMS Submission 3 Summer collection consist of : • Student course completion • Student disciplinary actions • Special Education restraint • Student Title 1 -Part A • Foundation High School Program 8

TSDS PEIMS Submission 3 Summer Collection • Calculate Foundation School Program • (FSP) final allotments ($$$) • Calculate attendance and course completion PEIMS Submission 3 Summer Data is used to : • Create a portion of the Academic Excellence Indicator System (AEIS) • Expand the monitoring of special programs • Perform desk audits • Performance Based Monitoring (PBM) 9

TSDS PEIMS Submission 3 Summer Collection § 06/11/2020 – 1 st Submission due to Region 4 § 06/18/2020* – 1 st Submission due to TEA PEIMS Submission 3 Important Summer Dates : § 07/09/2020 – Resubmission due to Region 4 § 07/16/2020* – Resubmission due to TEA *HISD needs 2 weeks to process the file – so the HISD “frozen file” dates are usually about 2 weeks earlier than the TEA dates. 10

Data Submission Requirements: • Data extracted from the LEA data systems(s) must be formatted to reflect what is in the Texas Education Data Standards (TEDS). Every LEA in the state will use the same XML formats to submit data. The LEA’s data will be loaded to the Education Data Warehouse (EDW) where it will be subject to the business rules and validations prior to being certified by the LEA superintendent. 11

TSDS PEIMS Submission 3 Student • 40100 STUDENT DATA – IDENTIFICATION - The 40100 Student Identification record indicates the basic student identification as well as other demographics such as homeless status and ADA Eligibility Code for students who are enrolled and receive instruction and/or services in an elementary, secondary, or post secondary educational program under the jurisdiction of an LEA. • 40110 – STUDENT ENROLLMENT – reports enrollment data in which a student is enrolled and/or withdrawn. 12

40100 Student Data Identification Tx Unique Id First Name Student ID(Social/Alt) Local Student ID Middle Name Last Name Generation Code Homeless Status LEP Indicator Migrant Indicator Unaccompanied Youth Date of Birth Sex Code Hispanic/Latino Code Race Unschooled Asylee/Refugee Early Reading Ind. Foster Care 13

40100 Student Data Identification Military Connected T-STEM Indicator ECHS Indicator As of Status Code Economic Disadvantaged Code Crisis Code Parental Perm. Code Associate Degree Code 14

40110 Student Enrollment Campus ID Grade Level Code Campus Id of Residence Campus Id of Accountability Career and Technical Ed indicator Gifted and Talented Indicator Last Date of Enrollment Student Attribution Code Pregnancy Related Services Special Ed Indicator 15

40110 / 50300 COURSE SECTION Campus Id Class Id Number Student Begin Date Student End Date Course Completion Indicator – Home Room Indicator Course Sequence Code PEIMS Submission 3: Reporting students that received instruction in course sections for high school courses only where COURSE-COMPLETION-INDICATOR is 1 or for any course in any grade level where instruction is received via the Texas Virtual School Network (Tx. VSN) Online Schools program or the Tx. VSN Statewide Online Course Catalog and where COURSE -COMPLETION-INDICATOR is 1 16

TSDS PEIMS Submission 3 Student • 48011 STUDENT GRADUATION PROGRAM - The Student Graduation Program represents students that are pursuing or have completed a graduation program such as the Foundation High School Program. Submission 3: • The Student. Graduation. Program. Extension Complex Type is reported for all students in grades 912, regardless of graduation program. It identifies if they have an Individual Graduation Committee. For students enrolled in the Foundation High School Program, it identifies their Participant Code, Distinguished Level of Achievement Indicator Code, and the Endorsement Indicator Codes. • 41461 STUDENT DATA - TITLE I, PART A - The Student Data Title I, Part A record represents a cumulative student count for all students receiving Title I, Part A services during the course of the entire school year. • 42400 BASIC ATTENDANCE DATA – The Basic Attendance Data – represents the recording of a student’s regular(basic) reporting period attendance. • 42401 SPECIAL PROGRAM ATTENDANCE DATA – represents the recording of a student’s special programs reporting period attendance: ELL , Special Ed, Prgcy Related, OFSDP(Flexible Att. ), and CTE contact hours Att. 17

42400 Basic Attendance Reporting • • • • TX Unique Student ID Campus ID of Enrollment Attendance Event Indicator Instructional Track Indicator Reporting Period Indicator Number of days Taught Grade Level code Total Days Absent Total Ineligible Days Present Total Eligible Days Present Primary PK Funding Source Secondary PK Funding Source PK Program Type Code Submission 3 is for all six-week reporting periods. Regardless of the structure of the actual instructional calendar, the full school year (usually 180 days) for each instructional track offered by the district must be reported in six approximately equal reporting periods. 18

42400 Basic Attendance Reporting • • CAMPUS-ID-OF-ENROLLMENT (E 0782) indicates the unique campus identification number of the campus in which the student is enrolled. ATTENDANCE-EVENT-INDICATOR (E 1085) indicates the attendance event type (i. e. , Regular, Bilingual, CTE, ESL, PRS, Special Ed, Flexible-Regular, Flexible-Bilingual, Flexible-CTE, Flexible. ESL, Flexible-PRS, Flexible-Special Ed) When reporting basic attendance, the ATTENDANCE-EVENT-INDICATOR should be ‘Regular’. INSTRUCTIONAL-TRACK-INDICATOR-CODE (E 0975) indicates a unique campus calendar of school days for a particular group of students on a campus. Students with the same instructional track have the same number of days taught in a particular reporting period at a campus. REPORTING-PERIOD-INDICATOR-CODE (E 0934) indicates the period for which the attendance data is being reported. REPORTING-PERIOD-INDICATOR-CODE identifies the six-week reporting period. NUMBER-DAYS-TAUGHT (E 0935) indicates the number of days of instruction offered, as shown on the school calendar, during a particular reporting period. Instructional days do not include days of teacher in-service or preparation, or holidays. All students assigned to a particular instructional track will have the same NUMBER-DAYS-TAUGHT. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus. 19

42400 Basic Attendance Reporting • • GRADE-LEVEL-CODE (E 0017) indicates the current grade level of the student. TOTAL-DAYS-ABSENT (E 0036) indicates the total number of days the student was absent during a particular reporting period. TOTAL-INELIGIBLE-DAYS-PRESENT (E 0936) indicates the total number of days the student was present and ineligible for Foundation School Program funding during a particular reporting period. TOTAL-ELIGIBLE-DAYS-PRESENT (E 0937) indicates the total number of days the student was present and eligible for Foundation School Program funding during a particular reporting period. PRIMARY-PK-FUNDING-SOURCE (E 1079) indicates the primary source of funding for a pre-kindergarten student. SECONDARY-PK-FUNDING-SOURCE (E 1080) indicates the secondary source of funding for a pre-kindergarten student. PK-PROGRAM-TYPE-CODE (E 1078) indicates the length of the Prekindergarten instructional day for a particular Prekindergarten student. 20

42401 Special Program Attendance • • • • CAMPUS-ID-OF-ENROLLMENT ATTENDANCE-EVENT-INDICATOR INSTRUCTIONAL-TRACK-INDICATOR-CODE REPORTING-PERIOD-INDICATOR-CODE NUMBER-DAYS-TAUGHT GRADE-LEVEL-CODE TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING TOTAL-ELIGIBLE-DAYS-PRESENT 21

42401 Special Program Attendance • • • • FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE REG-DAY-SCH-PROG-DEAF-CODE INSTRUCTIONAL-SETTING-CODE EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT FLEXIBLE-ATTENDANCE-TOTAL-CAREER-TECH-MINUTES-PRESENT FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT FLEX-ATTEND-EXCESS-MINUTES-IN-INSTR-SETTING ELIGIBLE-DAYS-PRESENT-V 1 ELIGIBLE-DAYS-PRESENT-V 2 The Special Programs ELIGIBLE-DAYS-PRESENT-V 3 Attendance represents the ELIGIBLE-DAYS-PRESENT-V 4 recording of a student's ELIGIBLE-DAYS-PRESENT-V 5 special programs reporting ELIGIBLE-DAYS-PRESENT-V 6 period attendance DISTRICT-OF-RDSPD-SERVICE 22

TSDS PEIMS Submission 3 Student • 43415 COURSE COMPLETION DATA –- The Course Completion record is used to capture the course activity for students. This information is also used to link back to the Course Section record in order to identify the classroom information associated with a student’s respective class assignments. • 43415 – COURSE – represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. This complex type lists the current year courses taken by a student or taught by a teacher. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium. 23

Course Grading Setup: required for Course Completion(Secondary) Contact SIS with any Course Grading Setups questions 24

Grading Calculations: required for Course Completion(Secondary) Contact SIS with any Grading Calculations questions 25

44425 Student Behavior Data 44425 DISCIPLINARY ACTION DATA – STUDENT - The Disciplinary Action Data –record indicates the student classroom removals based upon the student code of conduct violations enforced by the LEA. This data is mandated for collection by Texas Education Code TEC 37. 020. 26

TSDS PEIMS Submission 3 Student • 45435 STUDENT RESTRAINT –The Restraint Event - represents the restraint data for: 1) the restraints of all students that are administered by school district police officers and school resource officers working with a LEA, and 2) special education students that are restrained by LEA employees and volunteers. Texas Education Code § 37. 0021 and TAC 89. 1053(b)-(c). Please refer to TAC 89. 1053 for additional operational rules related to the management of special education student restraint events. 27

TSDS PEIMS Submission 3 Organization • • • 10010 ORGANIZATION DATA – DISTRICT - The 10010 Organization Data record identifies the education service center (ESC), school district (LEA), or charter school (LEA) that is reporting PEIMS data for a particular PEIMS collection. In addition, this record collects the Student and Community Engagement indicators and the local school board information requests. . 10020 – School Extension - represents an educational organization that includes staff and students who participate in classes and educational activity groups. 10040 – Class Period - represents the designation of regularly scheduled series of class meetings at designated times and days of the week. • 10070 - Course Complex - represents the organization of subject matter and related learning experiences provided for the instruction of students on a regular or systematic basis. This is the course catalog of all courses offered at each school. • . 28

TSDS PEIMS Submission 3 – Organization – Master Schedule • 10050 - Course Offering - represents an offering of a course by the school during a session, representing the course catalog of available courses. This is a list of all current year courses that are found in the Course Complex in the Education Organization Interchange. • 10050 – Section Extension - represents a setting in which organized instruction of course content is provided to one or more students for a given period of time. This complex type lists the current year courses taken by a student or taught by a teacher. A course may be offered to more than one class/section. Instruction, provided by one or more teachers or other staff members, may be delivered in person or via a different medium. 29

10010 Local school board information requests and Family Engagement Link • TOTAL-NUM-SCHOOL-BOARD-REQUESTS - indicates the total number of requests submitted outside of a school board meeting by a member of the district’s board of trustees (school board) for information, documents, and records as specified in TEC SECTION 11. 1512. • TOTAL-COST-SCHOOL-BOARD-REQUESTS - indicates the cost of fulfilling the total number of requests submitted outside of a school board meeting by a member of the district’s board of trustees (school board) for information, documents, and records as specified in TEC SECTION 11. 1512. 30

ECDS(Early Childhood Data System) 1. Click on Scheduling 31

ECDS(Early Childhood Data System) 2. Click on “Class Setup” 32

ECDS(Early Childhood Data System) 3. On the search page look for the HMR-PK, enter this on the last box for the Class Name. Then click “Search”. All your PK Homeroom classes should come up. 4. Enter a check mark on the box next to the HMR classes, do one class at a time. 33

ECDS(Early Childhood Data System). 5 Click on dropdown box next to the “ECDS Homeroom Ind Ovr” and choose “Yes”. Then click OK. Do this for each PK Homeroom sections you have at your campus. Please contact your FSC Senior Rep or Analyst if you have any questions. 34

ECDS Coding for PK-08 Campuses 1. From your master schedule do a search for “Kindergarten” homeroom. Click on check box next to section, one at a time. Do this for each Kinder homeroom section. Team MUST say “Full Day”. 35

ECDS(Early Childhood Data System) • • PK-CURRICULA (E 1579) Indicates curricula used in the district’s pre-kindergarten program section TEC 29. 1532(c)(6). PK-CURRICULA is reported as part of the ECDS collection. It is only reported for course sections that utilize the Pre-Kindergarten SERVICE-ID “ 01010000” (Pre-Kindergarten). See code table C 206 for curriculum options. HIGH-QUALITY-PK-PROGRAM-INDICATOR (E 1580) Indicates campus/course/section participation in the High-Quality Pre-K Program consistent with requirements in TEC 29. 167 -29. 171. HIGH-QUALITY-PK-PROGRAM-INDICATOR is reported as part of the ECDS collection. It is only reported for course sections that utilize the Pre-Kindergarten SERVICE-ID “ 01010000” (Pre-Kindergarten). STUDENT-INSTRUCTION (E 1558) Indicates the PK student type of instruction. STUDENT-INSTRUCTION is reported as part of the ECDS collection. It is only reported for course sections that utilize the Pre-Kindergarten SERVICE-ID “ 01010000” (Pre. Kindergarten). PK-SCHOOL-TYPE (E 1555) Indicates the PK program that is offered at the campus. PK-SCHOOL-TYPE is reported as part of the ECDS collection. It applies to a campus/course/section and is only reported for course sections that utilize the Pre. Kindergarten SERVICE-ID “ 01010000” (Pre-Kindergarten). 36

48011– Student Graduation Program Record In Submission 3: Student. Graduation. Program. Extension Complex Type identifies the intent of students enrolled in the Foundation High School Program by collecting the Participant Code, Distinguished Level of Achievement Indicator Code, and the Endorsement Indicator Codes. Graduation program data elements reported : 1. E 1541 – FHSP Participant Code 2. E 1542 – FHSP Distinguished Level Achievement Indicator Code 3. E 1544 – STEM Endorsement Indicator Code 4. E 1545 – Business and Industry Endorsement Indicator Code 5. E 1546 – Public Services Endorsement Indicator Code 6. E 1547 – Arts and Humanities Endorsement Indicator Code 7. E 1547 – Multidisciplinary Studies Endorsement Code. 37

48011 – Student - Graduation Program Record • FHSP-PARTICIPANT-CODE – indicates whether a student is currently enrolled in the Foundation High School Program. The FHSP-Participant-Code is reported at the end of the school year for all students in Grades 9 -12. (Submission 3 only) • FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE (Submission 3) – indicates whether a student is currently pursuing or has successfully completed the distinguished level of achievement program under the Foundation High School Program as provided by TEC 28. 025 (b 15). • STEM-ENDORSEMENT-INDICATOR-CODE (Submission 3) - indicates whether a student is currently enrolled in (pursuing) or has successfully completed a Science, Technology, Engineering, and Mathematics Endorsement. – – • BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE - indicates whether a student for whom an Individual Graduation Committee (IGC) was established has graduated based on an IGC decision. This is reported for graduates in Submission 1 only • INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE - indicates whether an Individual Graduation Committee (IGC) has been established for a student. This is only reported for 11 th and 12 th grade students in Submission 3. 38

District PEIMS Process The District PEIMS Process is multi-layered: 1. Student Information System (SIS) provides a district PEIMS file twice a week –Monday and Thursday to Federal and State Compliance. 3. FSC will analyze errors reports for compliance with federal and state guidelines. 2. FSC runs the file through a validation tool and several other validation steps to capture any errors. FSC also uploads the file to the TSDS PEIMS Certify 4. FSC will communicate with campus PEIMS coordinators and clerks to have errors cleared. Campuses will receive the TSDS PEIMS Certify Scorecard Tuesdays and Fridays 39

Campus PEIMS Process Campus personnel must: 1. Enter data and corrections into Chancery within required timelines. 2. Run Chancery reports: • Certify scorecards: STU, LEP and DISC • Work with TSDS PEIMS Certify Scorecard and clear all violations 3. Understand TSDS PEIMS Files Error Reports received from FSC: • Fatal Errors - Student data will not go to PEIMS until fatal errors are corrected. • Special Warnings - The editor indicates that data conditions warrant research and justification. In all probabilities, this is an error; however, some special warnings cannot be corrected (such as a 5 -year-old in first grade). • Warnings - Data conditions warrant research and justification, this may not be an error. 40

Campus PEIMS Process Additionally, campus staff must correct errors and warnings: 4. Review the appropriate Chancery screen for possible incorrect data entries. 5. Verify with the campus PEIMS contact that the data is correct and consistent with documentation. PEIMS Contact List in i. Delegate. 6. Call the appropriate FSC Data Analyst or Senior SIR for assistance. 41

Possible Errors – Missing Data ADA Eligibility Code Possible Wrong Grade level Duplicate ID numbers SSN or Alt ID number Sex, Ethnicity, or Birth Date “Include in PEIMS Indicator” box must be checked (enrollment screen) § Home Language § Native Language § Incorrect Attribution Code § § §

Possible Coding Errors 3. 2. 1 ADA Eligibility Coding SAAH Page 34 § § § § § ADA 0 = Enrolled < 2 hours (120 minutes) of instruction ADA 1 = Eligible full day students ADA 2 = Eligible half day students ADA 3 = Eligible transfer full day students (out of district only) need Attribution code 6 and Campus ID of Residence (Enrollment Screen) ADA 4 = Ineligible full day students (Tuition) ADA 5 = Ineligible half day students ADA 6 = Eligible transfer half day students(out of district only) need Attribution code 6 and Campus ID of Residence (Enrollment Screen) ADA 7 = Eligible OFSDP (Optional Flexible School Day Program) ADA 8 = Ineligible OFSDP Incorrect Campus of Accountability coding (DAEP students) 43

Chancery Reports § § § § H WD 88 H Classes Missing Teachers H Classes Invalid Teachers H Classes with Placeholders H Title 1 Status H Out of School Suspension (Student’s Attendance Record) H Out of date LPAC 44

TSDS PEIMS Reports n n Superintendent’s Semester Report of: Ø Student Attendance Ø Career & Technology Education Eligible Days Ø Gifted and Talented Students Ø LEP Students Superintendent’s/Principal’s Semester Report of Student Attendance Summary 45

TSDS PEIMS Reports. Campus ID of Accountability Roster Student Disciplinary Action Summary Title 1 Part A Student Summary by Grade Special Education Student Restraint Roster by Campus of Restraint Event • Disaggregation of PEIMS Summer Attendance Data • Survey of Pregnancy Related Services • • NOTE: All TSDS PEIMS reports will be posted on A 4 E for school administrators to view, download and confirm. 46

How is Unique ID Used? § • • § Local education agencies (LEAs—Texas school districts and charter schools) use Unique ID numbers to load student and staff information to the TSDS Education Data Warehouse (EDW). Each student and staff member will have a single unique identifier for his or her entire career within the Texas educational system (from early education programs through the twelfth grade). Individuals will retain the same unique identifier even if they leave the Texas education system and return years later or transition from being a student to a staff member. All student/staff additions and changes must be made through Unique ID. All LEAs must have UIDs for their students and staff to submit data for all collections. The TSDS Unique ID system provides enhanced matching logic to assist users in reconciling individuals who have closely matching demographics (first name, last name, date of birth, etc. ). Through Unique ID's user-friendly interface, LEA users can assign IDs and update student and staff demographics more quickly and efficiently than in the past. 47

What’s needed to assign a Unique ID? – Social Security number or Alternate State number – First Name – Middle Name(if they have it) – Last Name – Birth date – Federal Ethnicity – Federal Race – Generation code (if they have one) – Gender 48

TSDS Unique ID Applications

Getting to TSDS UID Select Unique ID Tab or Get Started Manage Unique IDs icon Searching for Student: Unique ID – Search - Person

TSDS UID – Student Search Student search options: Basic Search, Advanced Search or ID Search Student Record - Master Record, History, Associated Retired ID and Enrollment

TSDS UID Reports

Certify Scorecard Click “here” the blue link to get to the logon page 53

Certify Scorecard 54

Certify Scorecard 55

Data Certification Results 56

PEIMS Collection 4: Summer School Data • includes student extended year services(Special Ed Student data), flexible attendance, and dual credit course completion. It also includes, Bilingual/ESL summer school students Dates and deadlines: 1 st Submission due to Region 4 – August 20, 2020 1 st Submission due to TEA - August 27, 2020. Resubmission due to Region 4 – September 10, 2020 Resubmission due to TEA – September 17, 2020 57

Upcoming changes for 2020 -2021 • Disciplinary Action Reason code 13 – Unlawful Carrying of a Club will be removed from table. • Appendix E will be updated with guidance related to Knuckles as being listed as a prohibited weapon. • New data element INCONSISTENT CODE OF CONDUCT INDICATOR CODE. • School Districts will no longer report/enter CTE participation codes. This coding will be based on student’s course completion and calculated by TEA. • The following Truancy data elements will be reported: 1. Excessive Unexcused Absence Indicator Code 2. Truancy Prevention Measure Indicator Code 3. Truancy Complaint Filed Indicator Code More information will be forthcoming 58

Resources Federal & State Compliance • http: //www. houstonisd. org//Domain/8334 or www. houstonisd. org • School Guidelines SIS/Chancery/Certify • • https: //connect. houstonisd. org/IT/Site. Pages/Chancery. aspx. 713 -556 -8840 Certify Questions please contact Pablo Martinez Do not contact Certica Solutions. Texas Education Agency • http: //www. texasstudentdatasystem. org/ TEDS – Texas Education Data Standards • http: //tea. texas. gov/ • TEA Student Attendance Accounting Handbook 59

Federal and State Compliance DATA AND COMPLIANCE MONITORING TEAM

Federal and State Compliance TSDS PEIMS Data Reporting Team Membership Dates March 27, 2020 April 24, 2020 May 29, 2020 61

Thank You!! • Questions? 62