Lane County Parks Division Facilities Condition Assessment March

Lane County Parks Division| Facilities Condition Assessment March 25 2021

Understanding of the Project and Questions the Project Will Address Risk of catastrophic failure ü How do we prioritize the reduced funding allocation? Budget constraints ü How can we reduce the growing deferred maintenance list? Higher volume of breakdowns and reactive work orders ü What assets do we have? What condition are they in? ü Are those assets being used to their full potential? Backlog maintenance ü Are they compliant with applicable codes and/or standards? ü How much funding do we need in order to maintain or improve the current conditions? Extended life of equipment ü When do we need to complete recommended capital projects? ü What will the condition be as a result of a given funding level? ü Where can we achieve cost savings? Creating Knowledge to make Strategic Decisions 2

Methodology 3

Parks Assessed Park Region Acres Armitage 3 7. 1 Baker Bay 6 80. 4 Orchard Point 3 57. 7 Richardson 2 114. 8 Assets to be Assessed Structures Facilities • • • Parking Pavilions Lodges/cabins Play equipment Trails Visitor centers Restrooms Picnic areas Campsite hookups Marinas Below-Grade Infrastructure Utilities and Tanks • • Water/Irrigation Sewer Gas Electric 4

Implemented Through Six Phases ü An essential planning stage ü Detailed asset inventory and condition evaluation ü Preparation of a comprehensive reports and inventory ü Lifecycle and cost analysis ü ISO 9001 Quality Assurance Practice ü Accurate defendable cost estimates ü Strategic Capital Needs Plan 5

Results 6

4 Facilities Assessed Armitage Baker Bay Orchard Point Richardson Contains sensitive information

Summary of Condition FACILITY CONDITION NEEDS INDEX (FCI) FCI = Value of Maintenance, Repair, and Replacement of the Asset (DM) Current Replacement Value of the Facility(s) (CRV) Key Buildings with a FCI above 60% should be considered for Demolition

Summary of Findings FACILITY CONDITION NEEDS INDEX (FCI)

Summary of Findings FACILITY CONDITION NEEDS INDEX (FCI) Value of Current Need $10, 210, 559 Need will grow to $11, 671, 873 over 10 -years

Key Findings – Actions over $50, 000 Action Replace TPO Single ply Roof Membrane incl. Insulation Replace Asphalt Parking Lot With Striping Replace 3 in. PVC Water Pipe _ Direct Bury Replace Furnace_ Electric Crack Repairs and Seal Coating to the asphalt Roadway Replace Preformed Corrugated Metal Roof Panels Replace Asphalt Parking Lot With Striping Replace Concrete Curb Replace Boat Dock Pressure Treated Wood Replace Irrigation System Replace Asphalt Parking Lot With Striping Replace Concrete Curb or Berm Replace Boat Dock Pressure Treated Wood Replace Complete Irrigation System Crack Repair, Seal Coating, and Restriping to Parking Lots Replace Water Storage Tank Replace Circulation Pump and Motor, 2 to 5 HP Replace Concrete Curb Replace Asphalt Parking Lot With Striping Replace Boat Dock Pressure Treated Wood Replace Complete Irrigation System Replace 2 in. PVC Water Pipe _ Direct Bury Replace 4 in. PVC Water Pipe _ Direct Bury Replace 6 in. PVC Water Pipe _ Direct Bury Replace RV Hookups _ Electric and Water Park Armitage Armitage Baker Bay Baker Bay Orchard Point Orchard Point Richardson Richardson Richardson Cost 57872. 9151 82038. 125 384948. 125 132546. 72 105153. 125 152357. 4 50864 249850 86417 465014 542240 357181 150938 1518000 594090 134064 72341 50474 260669 925642 274252 2071645 59142 688269 173890 50600 Year 2021 2021 2022 2027 2021 2021 2021 2021 2030 11

Summary of Expenditures Contains sensitive information

Summary of Findings Budget Scenarios Contains sensitive information

Summary of Findings Budget Scenarios Contains sensitive information

Summary of Findings Budget Scenarios Contains sensitive information

Summary of Findings Contains sensitive information

Summary of Findings Prioritization of Work Priority 1 Currently Critical • Systems requiring immediate action that have failed, compromises staff or public safety or requires to be upgraded to comply with current codes and accessibility Priority 2 Potentially Critical: Priority 3 Necessary / Not Critical: • A system or component is nearing end of useful life, if not addressed will cause additional deterioration and added repair costs • Lifecycle replacements neccessary but not critical or mid-term future replacements to maintain the integrity of the facility or component 10 - Year Needs by Priority $ 12 000 $ 10 000 $ 8 000 $ 6 000 Priority 1 Priority 2 $ 4 000 Priority 3 $ 2 000 $- 2021 Priority 1 $ 3 954 Priority 2 $ 10 181 492 Priority 3 $ 25 113 2022 $$ 143 031 $ 286 421 2023 2024 2025 $$$ 3 954 $$ 11 954 $ 9 856 $ 7 606 Contains $ 76 sensitive 807 $ 126 822 information 2026 $$$ 51 426 2027 $$$ 324 026 2028 $$$ 18 363 2029 $ 23 355 $ 1 340 $ 73 603 2030 $$ 510 $ 243 625 2031 $$ 1 352 $ 57 261

Summary of Findings Categorization of Work 10 - Year Needs by Plan Type $ 12 000 $ 10 000 $ 8 000 $ 6 000 Deferred Maintenance Capital Renewal $ 4 000 Routine Maintenance $ 2 000 $- 2021 Deferred Maintenance $ 10 048 165 Capital Renewal $ 162 328 Routine Maintenance $ 66 2022 $ 143 031 $$ 286 421 2023 $$ 6 095 $ 1 511 2024 2025 2026 $ 11 954 $ 9 856 $$ 76 807 sensitive $ 88 252 Contains information$ 43 417 $$ 42 524 $ 8 009 2027 $$ 37 604 $ 286 421 2028 $$ 9 351 $ 9 012 2029 $ 1 340 $ 96 957 $- 2030 $ 510 $ 159 169 $ 84 457 2031 $ 1 352 $ 55 750 $ 1 511

Conclusion • • The Lane County portfolio consists of four parks located throughout the county There is a total of $11, 671, 873 in necessary expenditures over the study period. There is an immediate capital need of $10, 210, 559. 2 Buildings are currently rated in poor condition. 2 Buildings are currently rated in very poor condition Over the next 10 years the facilities will deteriorate if there is no capital investment. 3 Buildings will be rated in very poor condition. 1 Building will be rated in poor condition. Contains sensitive information

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