HOUSING AND COMMUNITY DEVELOPMENT DIVISION 2016 2017 CONSOLIDATED

HOUSING AND COMMUNITY DEVELOPMENT DIVISION 2016 -2017 CONSOLIDATED PLAN PROGRAMS (CDBG, HOME, HOPWA, and ESG) State Funds (SHIP) UNIVERSAL APPLICATION PROCESS Diana Seydlorsky Division Chief 1

Mission �Develop viable urban communities to principally benefit low and moderate-income persons. �Work collaboratively with nonprofit agencies, governmental entities at all levels, the business community, the faith-based community, residents and schools to improve the Quality of Life for the citizens of Jacksonville. 2

Mission / Purpose � Housing and Community Development Division • Manages community development and housing related initiatives • Ensures availability of services to low and moderate income persons through public and private partnerships • Foster resident involvement 3

Mission / Purpose � Housing Services and Community Development • Administers federal and state program funds • Up to an 11 – member commission provides policy guidance to the division 4

Mission / Purpose �Finance and Compliance • The Finance and Compliance Unit of the Housing and Community Development Division has the primary responsibility for all financial transactions within the division, ongoing compliance monitoring and the preparation of division contracts and lien documents. • Assists the Jacksonville Housing Finance Authority 5

Mission / Purpose � Citizens Planning Advisory Committees (CPACS) ◦ Six CPACs foster neighborhood involvement: �Urban Core �Greater Arlington/Beaches �Southeast �Southwest �North 6

Consolidated Plan-Action Plan Purpose of the Universal Application (UA) Process � The purpose of the Consolidated Plan-Action Plan is to combine the planning, application and reporting aspects of the U. S. HUD Formula Programs into one collaborative process. The Consolidated Plan-Action Plan Universal Application Process was developed to be in compliance with 24 CFR Part 91, et. al. , Consolidated Plan-Action Plan for Community Planning and Development Programs. � Each jurisdiction must submit a Consolidated Plan-Action Plan to U. S. HUD at least 45 days prior to the start of its program year-No later than August 15. � Pursuant to 24 CFR Part 91, et al, the City of Jacksonville is required to have a Citizen Participation Plan-which includes the Public Hearing Process. � To be in compliance with U. S. HUD we are required to conduct one (1) Public Hearing to set Priorities for Funding. To ensure maximum involvement, we conducted four (4) public hearings. � To increase citizen participation, we also make this information available to the six (6) Citizen Participation Advisory Committees (CPACs). One-on-One 7 Sessions and multiple stakeholder meetings.

Citizen Participation Notice of the public hearings Notice of the availability of the application and the application due date Notice of the three (3) technical assistance workshop dates Notice of one (1) budget workshop Notice of availability of staff for technical assistance appointments on Wednesdays from 9 a. m. – 12 p. m. NOTE: Advertisements for the above workshops were placed in three (3) newspapers (Times Union, Florida Star and Beaches Leader), e-mailed to our databases of applicants. 8

Citizen Participation 2016 -2017 PRIORITIES FOR FUNDING � � � � The Citizen Participation Plan Process, which includes the public hearing process and the outcomes, is used to set the priorities for funding and all applications must address one or more of the following priorities set forth in the Consolidated Plan-Action Plan: Neighborhood Revitalization (Public Safety, Blight and Health Initiatives Housing Rehabilitation Economic Development/Job Creation Public Facility Improvements (Streets, Drainage, etc. ) Housing Counseling /Financial Management Non-housing /Special Needs (Elderly Homebound, Physical/Mental/Behavioral Disabilities, Homeless Services/Prevention, Case Management, Street Outreach, Rapid Rehousing, Shelter Activities, Public Services) Affordable Rental Housing (by separate RFP) Housing Development for Homeownership 9

Universal Application Requirements The primary purpose is to develop viable urban communities that principally benefit low to-moderate income persons. ü Applicant organizations must be either a (1) public agency or (2) private, non-profit entity with current 501 (c)(3) status. ü The federal statutes for the programs must meet at least one of the following National Objectives: ü Benefiting low- and moderate-income persons ü Preventing or eliminating blight 10

Community Development Block Grant (CDBG) Governance: 24 Code of Federal Regulations 570 The CDBG program provides annual grants on a formula basis to entitled cities, urban counties and states to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons and/or the elimination of slum and blight. Allowable Uses for the CDBG funding • • • Acquisition of Real Property Clearance Code Enforcement Economic Development Fair Housing Initiatives Historic Preservation Housing Counseling Housing Rehabilitation (LRP, U-Tip) Public Facilities & Improvements (e. g. parks and senior centers) Public Service (15% Cap) Removal of Architectural Barriers Administration (20% Cap) 11

HOME Investment Partnership Program (HOME) Governance: 24 Code of Federal Regulations 92 HOME is the largest Federal block grant to State and local governments designed exclusively to create affordable housing for low-income households. Allowable Uses for HOME Funding • • Development Subsidy for CHDO’s (Ownership and Rental) Down Payment Assistance Operating Support for CHDO’s Owner-occupied Rehabilitation Redevelopment Multifamily Development and Rehabilitation (Affordable and Special Needs) Relocation 12

Neighborhood Stabilization Program (NSP 3) Governance: Dodd-Frank Act of 2010 Unlike NSP 1, in applying for NSP 3 funds HUD required tighter geographic boundaries to be selected through its online mapping tool. The NSP 3 target area comprises the Eastside/Springfield neighborhoods. Allowable Uses for the NSP funding • • • Acquire and rehabilitate vacant homes that have been foreclosed upon Redevelop demolished or vacant properties into affordable housing Establish financing mechanism for the purchase and development of foreclosed upon homes Demolish blighted structures Acquire and rehabilitate multi-family properties that have been foreclosed upon and make them available to persons at 50% or below of the AMI 13

State Housing Initiative Partnership (SHIP) The State Housing Initiatives Partnership program (SHIP) provides funds to local governments as an incentive to create partnerships that produce and preserve affordable homeownership and multifamily housing. The program was designed to serve very low, low and moderate income families. Allowable Uses for SHIP Funding • • • • Homeowner Occupied Purchase Assistance (Down Payment, Principal Buy-down, closing costs Housing Counseling / Homebuyer Education New Construction Development Subsidy Demolition/Reconstruction (Owner Occupied) Foreclosure / Loss Mitigation Disaster Mitigation (Ownership) Disaster Mitigation (Rental) Multifamily (Acquisition & Rehabilitation) Rental and Utility Deposits 30% of distribution must be used for individuals at or below 50% AMI 30% of distribution must be used for individuals at or below 80% AMI 20% of distribution must be used for individuals with a developmental disability 75% of distribution must be used for rehabilitation activities 65% of distribution must be used for ownership activities 14

U. S. HUD Performance Measures � Performance Measures-each project must meet one of the measures. 1. To provide decent affordable housing to low and moderate-income persons residing in Duval County. 2. To provide a suitable living environment, public facilities, infrastructure and expanded community services, principally benefiting low and moderate-income persons. 3. To expand economic opportunities, increase and retain new and existing jobs, and revitalize economically distressed areas that principally serve low and moderate-income persons. 15

City of Jacksonville Low/Mod Areas by Census Tracts and Zip Code 16

Universal Application 2015 - 2016 City of Jacksonville HUD Income Requirements MEDIAN FAMILY INCOME (MFI) - $63, 300 FAMILY SIZE EXTREMELY LOW (30% OF MEDIAN) VERY LOW (50% OF MEDIAN) MODERATE (80% OF MEDIAN) 1 $13, 300 $22, 200 $35, 500 2 $15, 930 $25, 350 $40, 550 3 $20, 090 $28, 500 $45, 600 4 $24, 250 $31, 650 $50, 650 5 $28, 410 $34, 200 $54, 750 6 $32, 570 $36, 750 $58, 800 7 $36, 730 $39, 250 $62, 850 8 $40, 890 $41, 800 $66, 900 17

MANDATORY TECHNICAL ASSISTANCE WORKSHOPS Three (3) workshops are conducted at different locations and at different times � Staff trains on submittal of application at included breakout sessions and provides sample funded applications for the following types of activities: ◦ Public Services ◦ Public and Facilities and Improvements ◦ Housing & Social Service Activities � Provides answers to your questions � Schedules one-on-one Technical Assistance sessions � Application is made available after the first workshop � 18

MANDATORY BUDGET WORKSHOP � Financial � Budget Staff of Agency Required to Attend 30 points of Application � Conducted by Financial Staff � Subjects covered in Mandatory Workshop: ◦ ◦ ◦ Budget Technical Assistance on Financials Audit Requirements Financial Statements Components of the Budget Question & Answer � Schedule one-on-one budget Technical Assistance (TA) Sessions 19

Universal Application Review Process �Phase 1 �Phase 2 �Phase 3 �Phase 4 �Phase 5 ◦ Pre-Screening & Threshold Review ◦ Application Rating and Ranking-70 points ◦ Financial Review-30 points ◦ Quality Control Review-Sr. Mgmt. Team ◦ Funding Recommendations to Division Chief, Dept. Director, JHCDC, MBRC and City Council 20

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE I THRESHOLD REVIEW The following required five (5) Threshold Items must be met during the prescreening process or the application will not be rated and ranked for funding consideration: ü Application complete, approved, and signed by Board of Directors and/or designated representative. ü Budget Forms (all three components) are complete and accurate ü Proof of IRS Designation as a public agency or Current 501(c)(3) status (attach documentation), Articles of Incorporation and Organization By-Laws ü Annual financial statement Year to date and/or most recent Audit, Management letter and Agency’s response ü Proposed service/program/project meets one of the National Objectives and/or Other Program Eligibility Requirements If one (1) of the threshold requirements are not met. The agency is sent a denial letter. 21

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE II APPLICATION RATING AND RANKING Criteria & Scoring The following project review process and scoring is considered in developing a recommendation for agency funding. ü Agency Background and Capacity Analysis – 20 pts. Past Performance • Agency Track Record • Agency History/Mission • Program Results vs. Goals Grant Administration � � � Financial policies/procedures Financial software Internal Controls Separation of Duties Staff Experience Compliance • • • Monitoring Findings Responsiveness to Davis-Bacon and Section 3 Discrepancies Funds expended in timely manner in accordance with contractual requirements The maximum score on the total application is 100 points. Minimum required score for funding is 70 points; however, receiving at least minimum does not guarantee funding. 22

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE II APPLICATION RATING AND RANKING Criteria & Scoring The following project review process and scoring is considered in developing a recommendation for agency funding. üStatement of Need- 15 pts. • Community problem or need to be addressed • Supporting documentation – plans, studies and/or reports no earlier than 2014 • Target population and target service delivery area- target low-mod areas or Neighborhood Action Plan Implementation areas • Urgency of meeting need 23

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE II APPLICATION RATING AND RANKING Criteria & Scoring The following project review process and scoring is considered in developing a recommendation for agency funding. üProject Description - 35 pts. • • • Description of proposed program/project Address one of the National objectives Describe in detail physical improvements that will be made Describe in detail the acquisition of the property Program Implementation Schedule Program goals and objectives are S. M. A. R. T Organization chart (with employee names and titles), resumes, job descriptions & pay scales Signed Conflict of Interest Statements for Board Members/Commission Members, Executive Staff/Officers, Program Staff associated with delivery of project/program Responsibilities of persons associated with delivery of project/program Cost effectiveness Contractor/consultant selection procedures Collaborations implemented to enhance services and programs 24

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE II APPLICATION RATING AND RANKING Criteria & Scoring The following project review process and scoring is considered in developing a recommendation for agency funding. üBudget and Financial Analysis- 30 pts. • Committed and/or pending • Financial support through earned income, private giving and governmental support • Cash resources identified to support reimbursable grant • All three (3) components (budget summary, detailed budget and budget narrative) • For construction/acquisition projects – Use one-page construction/acquisition budget form only • Mathematically correct and accurate • Sources of other revenue and expenses (categorized) • Matching Funds Identified 25

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE III FINANCIAL REVIEW The financial review process is conducted by the Finance Team for the following: � The maximum score for this portion of the application is 30 points with a minimum threshold of 21 ü Project Budget Forms-Three (3) Components (budget summary, detailed budget and budget narrative) ü For construction/acquisition projects – Use one-page construction/acquisition budget form only ü Feasibility ü Accuracy ü Matching Funds ü Financial Ratio Score Fiscal Planning ü Audit Performance ü Management Letter ü Financial Statements The maximum score on the total application is 100 points. Minimum required score for funding is 70 points; however, receiving at least minimum does not guarantee funding. 26

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE IV EVALUATION QUALITY CONTROL PROCESS The managers of Community Development and Housing lead the evaluation teams to provide the following: üOversight and Management of the Process üQuality Controls üEnsure a Standard of Excellence üEnsure Transparency ü Internal Controls 27

UNIVERSAL APPLICATION (UA) REVIEW PROCESS PHASE V FUNDING RECOMMENDATION & AWARD Staff Recommendations are packaged for review and approval by the Division Chief, Director and the Mayor’s Office (MBRC) and the Jacksonville Housing and Community Development Commission (JHCDC). The Funding Recommendation Package includes: üStaff Recommendation Spreadsheets üFact Sheets üScoring Evaluation Tools 28

2015 -16 Universal Application Cycle Process 57 Applications Totaling $15, 855, 578. 43 Established Eligible Funding Priorities Economic Development/Job Creation Neighborhood Revitalization Physical Improvements Housing Counseling Non-Housing/Special Needs • • • Pre-Screening Review Agency / Project Review Financial Review Evaluation Quality Control Funding Recommendations 29

2015 -16 Universal Application Cycle Process Activity Type # of Apps HCDD Requested Amount CDBG-ED Total 1 $ 43, 225. 00 CDBG-Code Enforcement 1 $ 300, 000. 00 CDBG-Homeowner Rehabilitation Total 2 $ 125, 930. 00 CDBG- LRP and UTIP In-house $ 958, 648. 30 CDBG-PFI Total 8 $ 6, 102, 550. 76 CDBG-PS Total 24 $ 1, 384, 890. 51 ESG Total 4 $ 639, 254. 00 HOME-CHDO Operating Total 4 $ 245, 000. 00 HOME-CHDO-Rental Rehabilitation Total 0 $ 1, 268, 442. 00 HOME-H 2 H-Downpayment Assistance 0 $ 500, 000. 00 HOPWA Total 6 $ 2, 920, 105. 93 SHIP-Homeownership Counseling 5 $ 494, 892. 21 SHIP-Foreclosure Prevention 1 $ 50, 000. 00 # of Agencies not meeting the pre-screening threshold 5 Grand Total 57 N/A $ 15, 855, 578. 43 30

CDBG 2015 -2016 Charted Applications Eligible Activity Type Economic Development Total Clearance and Demolition Housing Rehabilitation (LRP & U-TIP) Housing Rehabilitation Public Facilities & Improvements (PFI) Total Number of Applications Received Requested Amount # of Agencies Passed Scoring # of Agencies Min. 70 Awarded Funds Percent of Recommended Amount funds awarded 1 1 $43, 225. 00 $300, 000. 00 1 1 $43, 225. 00 $150, 000. 00 1% 3% In-house $958, 648. 30 N/A $958, 648. 30 16% 1 $125, 930. 00 1 1 $0 0% 8 $4, 335, 889. 92 4 4 $2, 179, 272. 90 38% 24 $1, 384, 890. 51 24 24 Public Services (PS) -15% Max $835, 469. 80 $75, 000. 00 14% 1% Total-15% Rehab Programs Delivery Costs Administration-20% Max In-house $352, 958. 00 N/A 1 $1, 129, 700. 00 1 -(JHRC) 1 37 $8, 915, 244. 57 32 7% $20, 000. 00 -. 36% 20% $1, 129, 700. 0019. 92% 1 -(HCDD) Total CDBG Funds $352, 958. 006. 31% 32 $5, 669, 293. 00100% 31

ESG 2015 -2016 Charted Applications Number of Applications Received Eligible Activity Threshold Passed Failed Type (Failed) Requested Amount Recommended Amount 1 Homeless Prevention through Short Term Rent, Mortgage, Utility and Rent/Utility Deposit Assistance 0 1 0 $ 200, 000. 00 120, 000. 00 2 Emergency Shelter & Recovery Services for the Homeless 0 2 0 $ 364, 504. 00 285, 992. 30 1 Homeless Management Information System data collection, analysis and reporting to HUD 0 1 0 $ 74, 750. 00 70, 000. 00 N/A Administration Cost (7. 5%) 4 Total 37, 278. 00 0 4 0 $ 639, 254. 00 $ 513, 270. 30 32

HOME 2015 -2016 Charted Applications Number of Applications Received 4 N/A Eligible Activity Type CHDO Operating Subsidy (5% Set Aside) CHDO Development (15% Mandatory Set Aside) Requested Amount Recommended Amount $ 245, 000. 00 $ 104, 021. 55 $ - $ 312, 064. 65 N/A HCDD $ - $ 1, 456, 301. 70 N/A Administration Cost (10%) $ - $ 208, 043. 10 4 Total $ 245, 000. 00 $ 2, 080, 431. 00 33

SHIP 2015 -2016 Charted Applications Number of Applications Received Eligible Activity Type Threshold (Failed) Passed Requested Amount Failed CHDO (New Development) 6 1 7 Recommended Amount -$ HCCD (Developmental Disability) HCCD (Owner Occ. Rehab & ER) HCCD (Rental Rehab) HCCD (Head Start to HOME Ownership) Homebuyer Education Owner Occupied Rehab Administration Cost (10%) 0 0 0 $ $ - 2 0 3 1 1 0 $ $ $ Total 2 4 1 $ 1, 606, 292. 21 388, 550. 60 $ $ 855, 400. 80 1, 000. 00 350, 000. 00 712, 464. 00 544, 892. 21 $ 1, 061, 400. 00 $ - $ 293, 000. 00 502, 352. 20 427, 700. 40 $ 4, 529, 468. 00 34

HOPWA 2015 -2016 Charted Applications Number of Applications Received Eligible Activity Type Threshold (Failed) 2 Short Term Rent, Mortgage, Utility and Rent/Utility Deposit Assistance, Permanent Housing, and Support Services/Case Management 0 2 0 $ 1, 224, 043. 00 $ 893, 387. 78 4 Shelter and/or Support Services/Case Management 0 4 0 $ 1, 696, 062. 93 $ 1, 557, 373. 00 $ - $ 71, 881. 00 Administration Cost (3%) 6 Total 0 Requested Amount Passed Failed 6 0 $ 2, 920, 105. 93 Recommended Amount $ 2, 522, 641. 78 35

2016 -2017 Universal Application Format Applications must be typewritten, contain a Table of Contents and tabs. ü Staple or paperclip all documents (no binding, please). ü Complete a separate application for each project requesting funds and prioritize the applications. ü CDBG, HOME, HOPWA, ESG AND SHIP FUNDS MAY NOT BE OBLIGATED UNTIL THE CONTRACT IS ACCEPTED AND SIGNED BY ALL PARTIES. ü Submit one (1) original and five (5) additional copies of the completed application to: Housing and Community Development Division Ed Ball Building 214 N. Hogan Street, 3 rd Floor Jacksonville, Florida 32202 -3325 Applications must be delivered no later than 5: 00 p. m. on Friday, April 22, 2016 or postmarked on or before, Friday, April 22, 2016. 36

2016 -17 Universal Application Required Documents Checklist 37

2016 -17 Universal Application Construction and Acquisition Projects Required Documents List 38

Required – All Key Staff Conflict of Interest Form (Board/Commission Members, Executive Management/Officer and Program Staff) 39

Required Resolution 40

Sample Corporation Resolution 41

Key dates ü Applications must be delivered no later than 5: 00 p. m. on Friday, April 22, 2016 or postmarked on or before, Friday, April 22, 2016. ü JHCDC Board approval of recommendations: no later than May, 2016. Applicants will be notified after board approval. ü MBRC approval of recommendations and budget: no later than August, 2016. (At least 3 -6 weeks) ü Submit Consolidated Plan Action Plan to U. S. HUD: no later than August 15, 2016. ü Introduce budget with MBRC approved recommendations to Finance Committee/City Council: no later than August, 2016. ü Begin 2016 -17 Fiscal Year: October 1, 2016 - September 30, 2017 42

UNIVERSAL APPLICATION (UA) REVIEW APPLICANT NOTIFICATION • All recommendations for funding must be approved by the JHCDC, MBRC, City Council (including Council Committees) and the Mayor. 43

2016 -2017 Universal Application Download Housing Services or Community Development http: //www. coj. net/departments/planning-anddevelopment/housing-and-communitydevelopment/apply-for-funding 44

UA Workshop Schedule Monday, March 14, 2016– 3: 00 p. m. MPSS Division of Florida State College at Jacksonville 101 West State Street, Auditorium Room A 1068 Jacksonville, FL 32202 Wednesday, March 16, 2016– 4: 00 p. m. Fresh Ministries 616 A. Phillip Randolph Jacksonville, FL 32206 Tuesday, March 22, 2016– 2: 30 p. m. Ed Ball Building 214 N. Hogan Street, 1 st Floor Training Room, Room 110 Jacksonville, FL 32202 45

Mandatory Budget Workshop will be held on: Thursday, March 24, 2016– 3: 00 p. m. Ed Ball Building 214 N. Hogan Street, 1 st Floor Training Room, Room 110 Jacksonville, FL 32202 46

One-on-One Technical Assistance Community Development Staff will be available each Wednesday from 9: 00 a. m. until 12: 00 noon, throughout the application period to provide technical assistance. Appointments are recommended. Please contact Shanee Ealey at (904) 255 -8241 to schedule an appointment. Housing Services Staff will be available each Wednesday from 9: 00 a. m. until 12: 00 noon, throughout the application period to provide technical assistance. Appointments are recommended. Please contact Tina M. Beals at (904) 255 -8208 to schedule an appointment. 47

HCCD Staff Contact Information Housing and Community Development Division 214 N. Hogan Street, 3 rd Floor Jacksonville, Florida 32202 (904) 255 -8200 Contact for CDBG specifically: La. Cree C. Carswell, Community Development Manager (904) 255 -8271 lacreec@coj. net Contact for SHIP and HOME specifically: Dayatra M. Coles, Affordable Housing Coordinator (904) 255 -8216 dcoles@coj. net Contact for HOPWA and ESG specifically: Errol Schell, Program Manager (904) 255 -8223 Eschell@coj. net 48

Universal Application Workshop Breakout Sessions Public Services- Erica Shaw, Shanee Ealey & Eleanor Sweet Public Facilities & Improvements-Benita Dawson, Valerie Richardson & Reggie Walker Housing- -Dayatra M. Coles, Tina M. Beals, Rob Gillrup, Susan Harnage and Errol Schell 49

Universal Application Workshop Thank you for your attendance and participation in our efforts to improve the Quality of Life for the citizens of Jacksonville! 50