2011 12 California Physical Fitness Test PFT PFT

2011− 12 California Physical Fitness Test (PFT) PFT Overview

Objectives v Highlight what is new or has changed for 2011− 12 v Review important PFT features and requirements v Review timeline changes v Address major areas of data errors in 2010− 11 v Respond to questions California PFT Overview Presentation 2

California PFT Web Site http: //www. pftdata. org California PFT Overview Presentation 3

California PFT Web Site http: //www. pftdata. org/resources. aspx California PFT Overview Presentation 4

California PFT Web Site http: //www. pftdata. org/training. aspx California PFT Overview Presentation 5

CDE PFT Web Page http: //www. cde. ca. gov/ta/tg/pf California PFT Overview Presentation 6

What’s New v Online PFT Coordinator Designation Form § Form must be updated to get a current PFT Coordinator password § Superintendent/charter school administrator approval required § Password needed to enter data, or access, view, and correct results California PFT Overview Presentation 7

What’s New (cont. ) v Changes to the Student Data File Layout § No new fields added or deleted § Height (feet) – Valid range is 03– 07 § Weight (pounds) – Valid range is 030 to 400 California PFT Overview Presentation 8

What’s New (cont. ) v Handling of Errors § Student records with errors are not scored nor reported. § School Code – Code is missing or is invalid for the LEA. § Grade – Grade is missing or invalid. § Gender – M or F is missing or code is invalid. California PFT Overview Presentation 9

What’s New (cont. ) v Handling of Errors § Date of Birth – Date is missing or invalid. § Participation Level – Code is missing or invalid. § PFT Data Fields – Data is invalid. § Student Name – First or last name is missing. California PFT Overview Presentation 10

What’s New (cont. ) v Handling of Warnings § Student records with warnings are scored and reported. § Student records with warnings are likely to impact the scoring and reporting. § For a complete list, see Section 5 of PFT Coordinator Manual (pg. 38). California PFT Overview Presentation 11

What’s New (cont. ) v Handling of Warnings § PFT Start Date – Date is missing, is after May 31, or is invalid. § SSID – Is missing or invalid. § Incomplete Data – Fitness tests with insufficient data. California PFT Overview Presentation 12

What’s New (cont. ) v Handling of Errors and Warnings § No override for warning flags resulting from out-of-range age or insufficient data. § If warnings are not corrected, the warning flag will remain in the student record. California PFT Overview Presentation 13

What’s New (cont. ) v Handling of Errors and Warnings § Differentiated counts of errors and warnings will be displayed. § Automated messages will only be sent to PFT coordinators with errors in the system. Warnings will not prompt automated messages. § PFT coordinators will be periodically reminded and encouraged to correct all errors and warnings. California PFT Overview Presentation 14

What’s New (cont. ) v Confirmation Report § Web-data upload users receive an automated confirmation message. § Web-data entry users can print a confirmation message from the PFT Manager Welcome page. California PFT Overview Presentation 15

What’s New (cont. ) v Template Generator § Creates a correctly formatted student data file from 2011− 12 STAR Pre-ID or FITNESSGRAM V 8 or V 9 files. § Only one of these three types of files can be used in the generator at a time. § Downloadable step-by-step instructions for using Template Generator included with the application. California PFT Overview Presentation 16

What’s New (cont. ) v Delete ALL Students § Select the Delete ALL Students button to delete the entire LEA data file. § Delete the original submission before uploading a replacement file. § Delete action cannot be undone. California PFT Overview Presentation 17

What’s New (cont. ) v Delete ALL Students (Caution!) § Deleting all students will delete every record for the LEA including 1) those that have been corrected online, and 2) those entered using Web-data entry. California PFT Overview Presentation 18

What’s New (cont. ) v Healthy Fitness Zones (HFZs) § No changes to the HFZ ranges for 2011− 12. § Needs Improvement – Some Risk (for Aerobic Capacity and Body Composition) is reported as Needs Improvement. California PFT Overview Presentation 19

What’s New (cont. ) v Healthy Fitness Zones (HFZs) § CDE PFT FITNESSGRAM: Healthy Fitness Zone Charts Web page at http: //www. cde. ca. gov/ta/tg/pf/healthfitne sszones. asp California PFT Overview Presentation 20

Aerobic Capacity v One-Mile Run, PACER, Walk Test § All options reported in terms of VO 2 max (since 2010− 11). § Encourage height (feet, inches) and weight (pounds) be collected for all students. § Incomplete data for any option is scored Insufficient “I” and reported as Needs Improvement. California PFT Overview Presentation 21

Body Composition v Skinfold Measurements, Body Mass Index (BMI), Bioelectric Impedance Analyzer (BIA) § Height (feet, inches) and weight (pounds) are needed for BMI. § If height and weight are not provided, skinfold measurements or percent body fat (BIA) are needed. California PFT Overview Presentation 22

File Format v File Format § File format for Web-data upload is tabdelimited text (since 2010− 11). § CSV, fixed-width, Access files not accepted. § Client can open CSV files in Excel and save as tab-delimited text file. California PFT Overview Presentation 23

Data Security v E-mail Attachments § CDE cannot accept student-level data files sent through e-mail. § LEAs cannot send or accept student-level data files sent through e-mail. § Violation of Family Educational Rights and Privacy Act (FERPA) and California laws protecting student privacy. California PFT Overview Presentation 24

Timeline Updates and Changes v February 15, 2012 § District Portal opens for submitting PFT data (Web-data entry and Web-data upload). v June 30, 2012 § Deadline for submitting PFT data. District Portal closes for submissions. California PFT Overview Presentation 25

Timeline Updates and Changes (cont. ) v For LEAs that submit by June 30, 2012: § July 5, 2012 Preliminary LEA student-scored data file posted. § July 5 to September 4, 2012 Data correction window continues. California PFT Overview Presentation 26

Timeline Updates and Changes (cont. ) v For LEAs that submit by June 30, 2012: § September 7, 2012 Revised LEA student-scored data file posted. § October 10 – 18, 2012 Tentative Public Release of Results. California PFT Overview Presentation 27

Timeline Updates and Changes (cont. ) v October 3 to October 19, 2012 § Tentative second and final data submission and correction window. § Only Web-data upload allowed submission method during this window. California PFT Overview Presentation 28

2010− 11 Data Errors v Errors in exports from SIS v Zeros in place of blanks v Missing or invalid school codes v Two-digit DOB year v P or F or 1 or 2 for Shoulder Stretch California PFT Overview Presentation 29

2010− 11 Data Errors (cont. ) v PACER, Curl-Up, Push-Up, and Modified Pull-Up § Two form breaks allowed with first form break counting as a repetition or lap. § Two forms breaks at the start of the test is scored a one (1). § Score of 0 not allowed and will not be scored nor reported. California PFT Overview Presentation 30

Additional Information v PFT Coordinator Manual § Detailed descriptions of all error and warning flags. § Student Data File Layout and sample Student Data Collection Form. § Information about the data collection, submission, and correction processes. California PFT Overview Presentation 31

Additional Information (cont. ) v Available on the PFT Resources page of the California PFT Web site at http: //www. pftdata. org. California PFT Overview Presentation 32

CDE Contact Information Linda Hooper Education Research and Evaluation Consultant PFT@cde. ca. gov 916 -319 -0345 California PFT Overview Presentation 33

CDE Contact Information (cont. ) Doug Jann Education Programs Consultant djann@cde. ca. gov 916 -323 -5798 California PFT Overview Presentation 34

SJCOE Contact Information PFT Help Desk pftdata@sjcoe. net (preferred) 888 -852 -9681 California PFT Overview Presentation 35

Q&A California PFT Overview Presentation 36