SUPER 2 0 Enrollment System for University Planning

SUPER 2. 0 Enrollment

System for University Planning, Evaluation & Reporting

SUPER is: • Data collection and management system • Information resource for everyone in the office • Tool for reporting impact – county and statewide 3

SUPER is critical for: • • Civil Rights report 4 -H Enrollment report Annual Impact Statements Grants (TNCEP, etc. ) Reports to Stakeholders, Advisory Committees, Clientele Performance Appraisal Dossier/Promotion 4

Who has to be enrolled in SUPER? • • • 4 -H members Volunteers for all program areas County Agriculture Committee FCE members All Advisory Councils Master Gardeners Anyone that is on a mailing list TNCEP Coalition members & partners Participants in fee-based programs

Enrollment is a Team Effort • Administrative Assistants often enter most of enrollment • Extension Agents provide – enrollment forms – Lists • Communication is the key – Discuss strategies for naming and organizing Enrollment – Update groups as needed throughout the year

Enrollment • Manage – Manage is the first place to start in enrollment • Setup Clubs & Groups • Interests, Activities, Awards, Committees – Standard items should be used for enrollment whenever possible – Unit items are specific to your county and are sometimes necessary

Enrollment • Search – Is used to verify the person you want to enroll is not in the system – important so no duplicates are enrolled • Enroll – Choose Adult or Youth in drop down Enrollment menu – The items with a red * are required – 4 -H Youth Development Clubs and Groups must have residence, grade & date of birth information – Additional options available (Interests, Volunteerism, Committees, Activities, Awards, & Courses/Events)

Enrollment Resources • SUPER Tip Sheets and Help or go to “Help” in SUPER 2. 0 – https: //extension. tennessee. edu/eesd/Pages/SUPER-Tip-Sheetsand-Help. aspx • SUPER 2. 0 Enrollment User Guide • 4 SUPER 2 Enrollment Videos – Enrolling Clientele – Volunteer Enrollment – Enrollment Manage Feature – Creating Enrollment Reports

Enrollment Resources • SUPER 2. 0 Enrollment User Guide – https: //extension. tennessee. edu/eesd/Documents/SUPER/Help Files/Enrollment. Users. Guide. pdf • • • Search Feature Enrollment – Youth and Adult Volunteer Management Assign Feature Manage Feature 4 -H Enrollment Report

Enrollment • Filter – The filter feature can be used to pull out data for a report, mailing labels, and more. – Verify volunteer status – Find activities, awards, types, etc. – Racial/ethnic makeup for clubs – Mailing lists for Civil Rights

Interests = Mailing Lists • There has never been a better time to update mailing lists in SUPER than right now. • All Interest lists in SUPER should appear as Mailing Lists in the Annual County Civil Rights Report.

ANR Standard Interest List (Partial) Aquaculture Commercial Vegetable Co. Forestry Assoc. Dairy Emergency Mgmt Forage Forestry Gardening Goats Grains Horse Horticulture MANAGE Participants Master Beef Master Gardener Master Logger Orchard Organic Rural Business Sheep Small Fruits and Nuts Swine Tobacco Urban Forestry Viticulture Wildlife

Committees • • • County 4 -H/ANR/FCS Advisory Council County Agriculture Committee County Extension Advisory Council County Resource Development Committee Select Role, Term, and Appointment Dates All committees appear in County Civil Rights Report

FCS Standard Committees • • County Agriculture Committee County Extension Advisory Council County FCE Council County FCS Advisory Council TSU EFNEP Advisory Board TSU SNAP-Ed Coalition UT EFNEP Advisory Board UT TNCEP Coalition

Filter Uses • • Used to make mailing labels Verify members/volunteers (Club Rosters) Used for registration Create quick group emails

2019 Enrollment Roll-Up • • SUPER rolls up on August 15 each year Clear 4 -H Club rosters after August 15 Adults will remain active This may change in 2020

Enrollment • Re-enrolling – Youth • 4 -H must edit each person – Club – Projects – Adults • Not necessary to re-enroll starting in 2019

Additional Video Resources • Setting Up and Editing 4 -H Clubs – Anastasia Wheeler • Enrolling and Re-enrolling 4 -H Members – Kelly Grant • Exporting to Excel, Creating Mailing Labels, and Making Lists – Kelly Grant • Managing 4 -H Activities – Robyn Elswick Must See TV! • https: //liveutk. sharepoint. com/sites/UTIA/EXT/eastern/Site Pages/Agent%20 Resources. aspx

Current Modules in SUPER 2. 0 • • • Delivery Enrollment Profile – Dossier Child Protection https: //super 2. tennessee. edu/

WARNING YOU WILL ENCOUNTER 4 -H

Annual 4 -H Enrollment Report • Due August 1 every year – Region Staff Reviews and recommends improvements – Counties usually have 7 -10 days to make revisions before lock date for Roll-Up

4 -H Enrollment • Time-line and Data Management 4 -H Enrollment Tip Sheet – https: //extension. tennessee. edu/eesd/Documents/SUPER/Help. Fi les/Enrollment. Timelineand. Data. Management. pdf • Recommended Monthly Timeline and Tips for 4 -H Enrollment • Enrollment Roll-Up Information – SUPER rolls up on August 15 each year

View a 4 -H Enrollment Report – SUPER Demo • Live Stats Available in Real Time with 1 Click • View Past 4 -H Enrollment Reports • Keys to 4 -H Enrollment Report – Manage 4 -H Clubs and Update Yearly – All 4 -H Members Enrolled • Review High School Enrollment Numbers by Grade Level – All Activities Assigned • Strive To Have More Activities as County 4 -H Program Grows • Use Appropriate Levels for Activities (Local, County, Regional, etc. )

4 -H Standard Activities • • 4 -H Target Smart Camp Academic Conf. Air Pistol All Star Conf. - Fall All Star Conf. - Spring Archery Baking • • • Beef Heifer Showmanship Beef Skillathon Beef Steer Showmanship Camp Jr. High Camp Junior Camp: Teen training Clothing and Textiles: Fun with Fashion

4 -H Standard Activities • • • Clover Bowl, History Bowl Community Service / Service Learning Companion Animals: Dog & Cat Show Congress Crop Exhibit Dairy Quiz Bowl Dairy Showmanship Dairy Skillathon Dairy Steer Show • Demonstration • Electricity / Energy: Electric Camp • Entomology: (Beekeeping Essay, bee exhibits, etc. ) • Exchange Trips • Explore 4 -H Project Books • Fair Activities (count all together) • Fashion and Design Conference • Fashion show, Clover Collection • FCS Skill-a-thon • Foods and Nutrition Activities

4 -H Standard Activities • • Goat Showmanship Goat Skillathon Healthy Living and Physical Activity Horse Bowl Horse Hippology Horse Show Hunting • • • Judging - Consumer Decision Making Judging - Dairy Products Judging - Forestry Judging - Horse Judging - Land Judging - Life Skills Judging - Livestock Judging - Meats Science Judging - Poultry Judging - Wildlife

4 -H Standard Activities • • • June Dairy Month, Dairy Foods Line and Design Activities Livestock Quiz Bowl Make it with Wool Muzzeloading Officer Training On My Own Outdoor Meat Cookery Performing Arts and Recreation • • • Photo Search Piggy Bank Pageant Portfolios/Project books Posters Poultry Chick Chain Poultry Show Public Speaking Quilting Activities Rabbit Show

4 -H Standard Activities • • • Rifle Roundup Sewing Exhibit Sheep Skillathon Sheep: Ewe Breeding Showmanship Sheep: Ewe Breeding/Commercial Ewe Show • Sheep: Market Lamb/ Comercial Ewe Showmanship • Sheep: Wool & Woolies • • • Shooting Sports Shotgun Southern Region Teen Leadership Conf. STEM: GIS/GPS, Robotics, etc. Swine Showmanship Swine Skillathon Swine: Breeding Gilt Show Swine: Market Hog Show Table Top Exhibits and Displays Teen leadership

SUPER 2. 0 Enrollment Comments & Questions