OFFICE OF GRADUATE AND PROFESSIONAL STUDIES RECRUITING STUDENT

OFFICE OF GRADUATE AND PROFESSIONAL STUDIES RECRUITING & STUDENT SUCCESS GRADUATE AND PROFESSIONAL STUDIES 1

WHAT CAN WE DO TO DISTINGUISH OUR UNIVERSITY AND OUR COLLEGES FROM OTHERS? GRADUATE AND PROFESSIONAL STUDIES 2

Campus visits research conferences colleagues spread the word Fund Competitively Teamwork assessment graduate fairs website Electronic media Student ambassadors GRADUATE AND PROFESSIONAL STUDIES 3

We are here to help assist programs with increasing their numbers of high quality and diverse graduate students. GRADUATE AND PROFESSIONAL STUDIES 4

RECRUITING STRATEGIES OGAPS utilizes a variety of recruiting strategies for prospective student recruitment. q Annual multi-level (faculty, staff and student) presence at national recruitment meetings § Society for the Advancement of Chicanos/Hispanics and Native Americans in Science (SACNAS) § Annual Biomedical Research Conference for Minority Students (ABRCMS) § California Diversity Forum § Emerging Researchers National (ERN) Conference q Institutional visits and partnerships § Minority Serving Institutions (MSIs) § Historically Black Colleges and Universities (HBCUs) § Institutions with NSF and NIH pipeline programs (e. g. Louis Stokes Alliance for Minority Participation (LSAMP), Alliances for Graduate Education and the Professoriate (AGEP), etc. ) GRADUATE AND PROFESSIONAL STUDIES 5

RECRUITING STRATEGIES q Memberships to Regional and National Databases to identify top students who are under-represented in identified disciplines (i. e. engineering and science) § Mc. Nair Scholars Program § National Name Exchange § National GEM Consortium § California Diversity Forum § GRE Search Service* GRADUATE AND PROFESSIONAL STUDIES 6

BEST PRACTICES q Advertisement q Attendance and presentations at recruiting fairs, forums and national conferences q Student and faculty - supported recruiting q Funding opportunities for new incoming graduate students q Professional development workshops GRADUATE AND PROFESSIONAL STUDIES 7

BEST PRACTICES q Know your numbers § Can you answer these questions? ü How many students get admitted? ü How many students receive funding (how much and for how many years)? ü How many student complete their degree programs? ü What is the average time to degree completion (master/doctorate)? ü What is the gender and racial/ethnic composition of your department (students and faculty)? GRADUATE AND PROFESSIONAL STUDIES 8

BEST PRACTICES q Identify top students early and cultivate talent § Electronic Prospective Request Forms ü Match potential students with faculty and current graduate students § Seal the deal ü Targeted mailings and/or phone calls ü Quick responses to questions and receipt of information ü Campus visits • Appropriate community resources q Know your students § Tracking database system ü Where are successful applicants from? ü How did they find out about your program? ü Who are their mentors and/or major professors? GRADUATE AND PROFESSIONAL STUDIES 9

RECRUITING STRATEGIES q Utilize Regional and National Databases q Participate in the Early Graduate Admission Program opportunity with our office. q If you invite them, they will come § Develop a departmental visit day ü Area/regional schools to attend ü Those you have been communicating with or identified through contact cards or colleagues ü Consider partnering with other programs on joint visits § February/March are ideal months for recruitment visits GRADUATE AND PROFESSIONAL STUDIES 10

RECRUITING STRATEGIES q Utilize advanced students and alumni as ambassadors § Develop a group of reliable (and trained) students and alumni ü Answer questions, being available for email, personal or phone contact § Regional alumni-sponsored informational q Invite colleagues from other universities and your graduate alumni to give seminars on their current research § Encourages visiting faculty to develop connections; feel more comfortable recommending their students to consider your program § Request names and emails of their top students GRADUATE AND PROFESSIONAL STUDIES 11

FELLOWSHIPS & AWARDS GRADUATE AND PROFESSIONAL STUDIES 12

Graduate Diversity Excellence Fellowship Purpose Increase diversity of the graduate student population at TAMU to maximize the educational benefits of diversity to all students Eligibility Criteria q U. S. Citizen or Permanent Resident q Faculty nominated q Master’s and Doctoral Students § Current TAMU students eligible for nomination q Specific colleges/schools and IDPs q Application submitted for graduate admissions at TAMU GRADUATE AND PROFESSIONAL STUDIES 13

Graduate Diversity Excellence Fellowship What constitutes “diversity”? q 1 st generation college graduate (neither parent earned a bachelor’s degree) q Individual with a disability and ability q Sexual orientation q Gender and gender identity q Religion and spiritual beliefs q Socioeconomic status q Veteran or wounded warrior *Diversity statement and relevant supporting data required* GRADUATE AND PROFESSIONAL STUDIES 14

Graduate Diversity Excellence Fellowship Diversity Statement Example Checklist ü Diversity marker identified ü Data relevant to field nationwide ü Verifiable source ü Citation included GRADUATE AND PROFESSIONAL STUDIES 15

Graduate Diversity Excellence Fellowship Doctoral Award Details q Years 1 -3 § $18, 000/year for 3 years; tuition and fees at FTE for 3 years (OGAPS contribution) § Assistantship mandated through nominating department ü minimum of 25% FTE at departments standard assistantship rate § If the department provided assistantship is 25% FTE, OGAPS will provide reimbursement to the student for the cost of personal health insurance coverage equivalent to the student health insurance plan § Out-of-state students eligible for in-state tuition GRADUATE AND PROFESSIONAL STUDIES 16

Graduate Diversity Excellence Fellowship Doctoral Award Details q Year 4 and Year 5 (if offered) § OGAPS no longer contributes $18, 000 § Matching funding required at a minimum equivalent to the standard assistantship level for the nominating department and tuition payment § Student eligible for participation in the TAMU employee insurance program and qualifies for employer contribution § Departments are responsible for tuition and fees *Year 5 optional at departments discretion/funding availability* GRADUATE AND PROFESSIONAL STUDIES 17

Graduate Diversity Excellence Fellowship Financial Commitment Example GRADUATE AND PROFESSIONAL STUDIES 18

Graduate Diversity Excellence Fellowship Master’s Award Details q Years 1 & 2 § $13, 000/year for 2 years; tuition and fees covered at FTE for 2 years § Nominating department mandated to provide an assistantship of a minimum of 25% FTE at departments standard assistantship rate § If the department provided assistantship is 25% FTE, OGAPS will provide reimbursement to the student for the cost of personal health insurance coverage equivalent to the student health insurance plan § Out-of-state students eligible for in-state tuition GRADUATE AND PROFESSIONAL STUDIES 19

Graduate Diversity Excellence Fellowship Financial Commitment Example GRADUATE AND PROFESSIONAL STUDIES 20

Graduate Diversity Excellence Fellowship Master’s Award Details q Bush and Mays Business School § $13, 000/year for 2 years; tuition and fees covered at FTE for 2 years § Scholarships disbursed for each award year § If the department provided assistantship is 25% FTE, OGAPS will provide reimbursement to the student for the cost of personal health insurance coverage equivalent to the student health insurance plan § Out-of-state students eligible for in-state tuition GRADUATE AND PROFESSIONAL STUDIES 21

Graduate Diversity Excellence Fellowship Financial Commitment Example: Bush and Mays GRADUATE AND PROFESSIONAL STUDIES 22

Graduate Diversity Excellence Fellowship Evaluation Criteria q. How this applicant can contribute to diversity in the nominate department/program, university, and to his/her future profession (25%) q. Evidence of superior academic achievement (25%) q. Relevant experiences outside of the classroom (25%) q. Letters of recommendation (25%) GRADUATE AND PROFESSIONAL STUDIES 25% 25% 23

Graduate Diversity Excellence Fellowship GDEF – Master’s Statistics 80 70 68 68 66 62 60 54 49 50 54 51 38 40 35 28 30 20 53 21 18 12 19 23 20 16 17 15 12 30 27 19 15 10 10 0 2011 2012 2013 2014 Nominees GRADUATE AND PROFESSIONAL STUDIES 2015 Offers 2016 2017 2018 2019 Accepts 24

Graduate Diversity Excellence Fellowship GDEF – Doctoral Statistics 180 168 160 150 142 140 130 120 100 80 95 93 77 78 73 67 40 70 61 60 38 87 81 77 40 44 42 43 34 23 40 27 20 0 2011 2012 2013 2014 Nominees GRADUATE AND PROFESSIONAL STUDIES 2015 Offers 2016 2017 2018 2019 Accepts 25

Pathways to Doctorate Fellowship Goals q create potential future faculty for Texas Higher Education Institutions; q build institutional links and pipelines; and q increase diversity at Texas A&M University Eligibility Criteria q U. S. Citizen or Permanent Resident; q new doctoral students; and q received their bachelor’s degree from a TAMU System Institution other than TAMU-College Station Additional Details q offered to a faculty team through a proposal process GRADUATE AND PROFESSIONAL STUDIES 26

Pathways to Doctorate Fellowship TAMU Faculty will mentor Pathways to Doctorate students in the following: q Gaining authentic research experiences; q Developing a capacity of critical problem solving; q Establishing relationships with research professionals; q Developing leadership skills to manage diverse teams; and q Improving their curriculum vitae GRADUATE AND PROFESSIONAL STUDIES 27

Pathways to Doctorate Fellowship Funding details q$20, 000 first year; $9, 000 towards tuition and fees (1 year) q. Reimbursement for health insurance up to the cost of the graduate student health insurance plan GRADUATE AND PROFESSIONAL STUDIES 28

Dissertation Fellowship Purpose Support students in the dissertation phase of their degree program (12 month duration) Eligibility Criteria q must be admitted into candidacy; q must reside in Bryan/College Station during term of fellowship award; q may not accept any additional funding during the fellowship tenure period; and q must be a student currently enrolled in one of the eligible colleges or IDPS GRADUATE AND PROFESSIONAL STUDIES 29

Dissertation Fellowship Award details q $1, 600 per month (up to one year) q Tuition/fee payments for minimum number of required credit hours (only up to 5 credit hours) q Reimbursement for health insurance up to the cost of the graduate student health insurance plan q Two award rounds each year: Spring and Fall § Spring nomination window opens: mid-April § Fall nomination window opens: early October GRADUATE AND PROFESSIONAL STUDIES 30

AWARDS GRADUATE AND PROFESSIONAL STUDIES 31

Distinguished Graduate Student Award Purpose The Association of Former Students at Texas A&M University chooses up to 15 graduate students to receive Distinguished Graduate Student Awards in one of two categories: 1. Excellence in Research - Doctoral 2. Excellence in Teaching - Masters and Doctoral Award Details q Nomination required q Award includes: § Engraved watch valued at $500 § Framed certificate GRADUATE AND PROFESSIONAL STUDIES 32

U. S. Senator Phil Gramm Doctoral Fellowships Purpose Promote, encourage and reward outstanding teaching and research by graduate students whose command of their respective disciplines exemplifies the meaning of scholar/mentor Award Details q Nomination required q Award includes: § $5, 000 cash award § Framed certificate GRADUATE AND PROFESSIONAL STUDIES 33

George W. Kunze Prize Award Details q An endowment in honor of Dr. Kunze specifically for a doctoral student nearing completion of their degree program q Nomination and selection is based on: § superior academic achievement, § publications, and § good citizenship through contributions to the university and/or community q Award includes: § $1, 000 cash award § engraved award plaque GRADUATE AND PROFESSIONAL STUDIES 34

Montgomery Award Details q An endowment funded award designated for a student leader whose service has positively impacted the larger TAMU graduate student body q Nomination and selection is based on: § service activities how it has impacted the TAMU graduate student body and § at least 1 letter of support from the student’s advisor, an administrator or staff person, or other graduate student familiar with the nominee’s outstanding service q Award includes: § $1, 000 cash award § engraved award plaque GRADUATE AND PROFESSIONAL STUDIES 35

Questions? Dr. Latoya Morris Office of Graduate and Professional Studies 112 Jack K Williams ljmorris@exchange. tamu. edu 979. 845. 3631 GRADUATE AND PROFESSIONAL STUDIES 36