Graduate Student Town Hall School of Graduate Studies

Graduate Student Town Hall School of Graduate Studies December 1, 2020

Access to Facilities Students have access to study space in both the Webster (125 spaces) and Vanier libraries (50 spaces). Spaces must be reserved for a full day online in advance. • • • 8: 45 a. m. to 9 p. m. from Monday to Thursday 8: 45 a. m. to 5 p. m. on Fridays 12 - 5 p. m. on Saturday and Sunday Helpful links: • • • Library Study Space booking: library. concordia. ca/covid 19/study-space-booking. php Library services and resources during COVID-19: library. concordia. ca/covid 19/ Support specific to graduate students: library. concordia. ca/help/users/graduates/

Coop, Internships, Student Opportunities § Learn about co-op opportunities: concordia. ca/academics/co-op/students. html § Adaptation of the Graduate Community Support Fund to support graduate student led community outreach projects § Currently recruiting our 5 th cohort for the Public Scholars program

Mental Health Support Grad. Pro. Skills offers wellness promotion resources with tips for keeping motivated and productive, collaborating online and career planning, including weekly drop-in meeting for students to connect: § Grad. Chat on Mondays § Code Together on Wednesdays § Peer Writing Group on Fridays Campus Wellness launched its new website to make finding their services and resources more intuitive

Student Services § Grad. Pro. Skills has offered over 180 free workshops since May and has 115 scheduled for Winter term. Registration opens December 17. § The New Student Orientation has moved online with record participation rates. Winter orientation is December 17 and January 12. § SSC Learning Services also offers drop-in graduate student writing assistance on Fridays mornings. § Students now have access to Udemy's online learning catalog, as well as Versatile Ph. D.

International Students Winter 2021 • • Remote delivery for most students Register as soon as possible Immigration Documents • • CAQ and Study Permit Apply as soon as possible • Upload your proof of application and when received your approved documents to your Student Service Center Health Insurance • • • Students in Canada must be covered by Concordia’s International Health Insurance Plan Telemedicine through Maple Health and wellness – concordia. ca/health Permanent Code • concordia. ca/admissions/tuition-fees/permanent-code

International Students Travel • • • Immigration documents Concordia University on the list of designated learning institutions (DLI) 14 day quarantine plan: concordia. ca/students/international/coronavirus/quarantine/checklist Support Documents • • • List of documents – this list is continually update – recheck before travel: concordia. ca/students/international/coronavirus. html#travel Advise iso. healthinsurance@concordia. ca of travel date – be sure you are enrolled in mandatory International Health Insurance Plan before you travel The university is not providing an additional letter of support International Covid 19 FAQs • Travel, quarantine, employment, health insurance, post graduation work permit, remote learning, and more: concordia. ca/students/international/coronavirus

Reaching the International Students Office (ISO) ISO Virtual Drop-Ins • Tuesdays, Thursdays and Fridays 10 - 11: 30 a. m. ISO Workshops and Information Sessions • • • What to Expect? Health Insurance Information Session Working in Canada Post-Graduation Work Permit Canadian PR (offered by Government of Canada) Student Service Stations - Wednesdays 11 a. m. – 12 p. m. • • • iso@concordia. ca/students/international/coronavirus

Deferrals and Course Enrolment Admission deferrals: • Admissions can be deferred anywhere from 1 semester up to 1 year. • Please consult with your Department for further information regarding their policy on admission deferrals Enrolling in courses: • Read the conditions in your admission letter carefully • Be sure to take any Qualifying Program courses within the time frame specified in your admission letter • Enrol in courses as soon as possible since there might be enrolment limits • See your GPD if you have questions about specific courses in your program • Enrol in courses through myconcordia. ca

Program Changes Changing a study program can be either a program change (e. g. , Ph. D to Master’s) or an option change (e. g. , course-based Master’s to thesis-based Master’s): • Option Change: Can be done through your Self-Serve Portal https: //www. concordia. ca/content/dam/concordia/docs/yoursis/SIS-Grad-Request-Change-of-Option. pdf • Program Change: Requires withdrawal from old program and application into new program; credits may be transferred as appropriate

Thesis Submission and Defence Initial thesis submission: • Thesis must be submitted to Thesis Office 6 weeks prior to defence • Work with supervisor and GPD to convene Examining Committee and choice of External Examiner Thesis defence: • Until further notice, all thesis defences are online using Zoom Final thesis submission: • Final version of thesis (after making any required revisions) needs to be submitted to the Spectrum repository Refer to the graduate calendar and Thesis Preparation Guide: • https: //www. concordia. ca/academics/graduate/calendar/current/the sis-regulations. html • https: //www. concordia. ca/content/dam/sgs/docs/handbooks/thesisp reparationguide. pdf

Financial Matters Resources • To review your account, visit “My Student Center” via My. Concordia. ca. • Calculate your semester's fees with the tuition fee calculator: concordia. ca/admissions/tuition-fees/calculator. html • For a complete list of accepted methods of payments, visit concordia. ca/admissions/tuition-fees/fee-paymentdeadlines/methods-of-payment. html

Financial Matters Tuition & Fees § Winter 2021 tuition & fees deadline: March 1, 2021. § Late payment and interest fees will be charged after March 31, 2021. § To request a refund, visit the Finances section in “My Student Centre” and select “Request a refund”. § For specific questions, contact the Student Accounts Office. (studentaccounts@concordia. ca or 514 -848 -2424 Ext 4900. )

Financial Matters Graduate Awards § Award disbursements will occur on February 2, directly into students’ accounts. § To learn about funding opportunities that remain for Winter 2021, please contact your Graduate program Director.

Thank you for participating in today’s Town Hall This Power. Point presentation will be posted within two days of the event on the School of Graduate Studies website under “Resources”. https: //www. concordia. ca/sgs/resources. html