HND 203 Mail Routing Mastery Andrew Pollack Northern

HND 203 Mail Routing Mastery Andrew Pollack Northern Collaborative Technologies

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Agenda Setting Expectations – What will we cover, and how deeply? Native Notes Mail Routing Cross Certification & Security Named Networks & Connection Documents Multiple Address Books Outbound SMTP Mail Routing DNS Requirements & SPF Using a single SMTP router for your Domain Inbound SMTP Mail Routing Don’t be a relay server Anti-spam choices & techniques Client Side Choices Alternate mail clients – IMAP and POP 3 X. 509 – signed and encrypted mail

Setting Expectations Your time is valuable. If these points do not match your needs for this session, please feel free to move to another session. If you plan to do so, please do it early on so as not to disturb the others. Technical Level Introductory & Intermediate – We’re going to go into detail about the configurations and choices you have, but not focus too deeply on specific problems or bugs. Save those for the IBM Developers’ lab. Slides vs. Demo / Hands On There are several points in this two hour session that we’ll walk through together using the laptops, however not everyone has a laptop and the class is designed to be useful to everyone. As a courtesy, I try to put detail on the slides so that you can use them as reference in the future.

Who am I to tell you these things? Andrew Pollack, President of Northern Collaborative Technologies Author of NCT Search, NCT Compliance Search, and NCT Simple Signon, and now Second Signal IBM Lotus Beacon Award Winner Administrator & Developer since version 2. 0 Firefighter – A Lieutenant on an Engine company In firefighting, just like Server Administration it's all in the planning

Native Lotus Notes Mail Cross Certification & Security

An Introduction to Certifiers Certificates are hierarchical – A certifier can be used to create sub-certifiers (called organizational certifiers) or users Any certificate can be validated by a server which has a higher level certificate in common These are all versions of the same name: Common Name: Abbreviated Name: Hierarchical Name: Andrew Pollack/Users/The. North CN=Andrew Pollack/OU=Users/O=The. North These are all versions of the same name: Common Name: Abbreviated Name: Hierarchical Name: Igloo/Servers/The. North CN=Igloo/OU=Servers/O=The. North Igloo and Andrew Pollack validate each other because: Both have a common certificate called “The. North” Both can verify that their certificate from “The. North” is identical Both can verify that the common and organizational certificates of the other were created using the common certifier “The. North”

Cross Certification A Cross-Certificate creates commonality where it otherwise does not exist If these two need to connect: Igloo/Servers/The. North Wigwam/Servers/The. Plains Igloo and Wigwam cannot validate each other because they have no common certificate “/Servers” is not a valid certificate in common because each was created using a different root certificate – thus they are not the same

Native Lotus Notes Mail Notes Named Networks & Connection Documents

The Notes Named Networks Configured on the Server Document Itself Servers on the same Notes Named Network do not require connection documents for mail routing Servers on the same Notes Named Network should be: Always available to each other On low-cost, high speed network connections with each other Able to find each other using their network names

Notes Mail Routing Servers on the same Notes Named Network Should be able to find each other "by name" without connection documents – with TCPIP, this would be DNS Servers on the same "named" network route mail automatically; no connection document is needed This is a "least cost" indicator to Domino's routing cost matrix Use this to your advantage Set up your named networks to reflect your network's faster and slower links. Put only servers that have excellent connectivity on the same "Named Network"

Connection Documents Connection documents tell servers which are not on the same "Notes Named Network" how to find each other

Routing Topologies Avoid "Everyone Routes with Everyone" Map Network Choke Points

Creating a Redundant Hub & Spoke Two distinct local area networks or well connected individual networks One high bandwidth connection between the two clustered hubs Reduces traffic across the expensive long haul network

Outbound SMTP Mail

Using a Single Internet Mail Gateway Server Documents (all but the server that will route smtp): Set "SMTP Listener" to Disabled Set "Routing Tasks" to "Mail Routing" – but not "SMTP Mail Routing" Create a "Foreign SMTP Domain" Domain Document Route *. * to "Our. Fake. Name" Create a Connection Document Type: SMTP Source Server: The domino server with smtp Destination Server: MAKE UP a name Destination Domain: "Our. Fake. Name" Routing Task: SMTP Mail Routing This method means you don’t even need TCPIP as a protocol on your other Domino servers, because the routing all happens using Notes RPC protocols to the one server with SMTP capability.

Single Internet Mail Gateway What Really happens? All the servers where SMTP Mail Routing is not a task, look for a route to send the mail. These servers see that *. * goes to the domain "Our. Fake. Name" That's the SMTP Domain Document's Job The router task on the servers see that one Domino server has a connection to the "Our. Fake. Name" domain so they route the messages to that server That's the connection document's job The server which is SMTP Mail Routing Enabled receives the mail in its INBOX and knows how to send SMTP mail directly, so it does.

Internet Mail Routing Turning off SMTP inside the Network If you turn off the SMTP Inbound Listener, local Windows clients which have been infected with a virus, worm, Trojan horse, or spy-ware application cannot send mail through your servers. This also eliminates accidental or deliberate use of your internal servers for spam routing. Even if you require password access for SMTP mail sending, password guessing is now quite common. If you disable SMTP Outbound on your servers, it will force the mail to route through your single gateway. In many cases this is a more secure method and provides greater traffic control on your network.

DNS Requirements & SPF MX Records & Your Server’s IP Address Creating SPF Records Validating DNS & SPF Configurations Ports & Firewalls SMTP Port 25!

Inbound SMTP Mail

Managing Unwanted Mail Don't be a Relay In the "Configuration" document for your server – not the Server document, on the "Router/SMTP: Restrictions And Controls: SMTP Inbound Controls" Tab Deny messages from the following internet hosts to be sent to external internet domains: (* means all) – Set to "*" This is the Default on all recent Domino versions Hold Undeliverable Mail Don't send bounce messages – Frequently, the mail never even originated on your site and you're only adding to the problem

Don't Give Away Address Information Verify that local domain recipients exist in the Domino Directory: Pros: Stops inbound SMTP messages send with dictionary style drops and name guesses from clogging your router Can make your site less attractive to spammers who get credit for "delivered" messages – accepted by your server Cons: Makes it easy for spammers to test for valid names on your server Consider using this if you have another tool that can detect multiple failed attempts from the same source and ban those sources at the firewall.

Other Message Filtering Considerations Using Black Lists (aka Real-time Black Hole or RBL) Many "black lists" exist that you can use (e. g. bl. spamcop. net; sbl-xbl. spamhaus. org) Not 100% accurate Read the list’s website to understand their criteria for listing Using White Lists (aka "Known Good" addresses) Most mail you get, is from people you've communicated with already New to version 7 of Lotus Domino, but part of several 3 rd party tools for some time

Mail Filtering Tools Third Party Tools User-Interactive Products like spam. Jam can be excellent because each user decides individually what's wanted and what's not Appliance Solutions can be inexpensive and effective, but less user-specific Mail Filtering Services are an excellent choice – if privacy concerns are carefully reviewed My Recommendations spam. Jam – because users really like being able to interact with it Barracuda – for simplicity and price, this device works very well POSTINI – A service based approach

Receiving mail for multiple internet domains The Global Domain Document

Client Side Choices

Signed Mail Signed mail to Notes users Your Public Key Use "Files-Security-User Security" to get it or copy it from your Domino Directory person document Signed Mail to Internet users X. 509 Certificates – The modern standard for authentication Self Certifying – – If you create your own certificate authority, everyone will always have to decide accept it as trusted – Excellent alternative for internal company use Buying Certificates or Certification Rights Free Certification Network

Importing Your X. 509 Certificate If you obtain a personal x. 509 certificate, you can import it into your person document in the Domino Directory Open your Person Document Select "Actions Import Internet Certificates" Once this is done, you can "sign" mail to be sent to users with Internet addresses

Verifying Signed Mail From Notes Users The Lotus Notes Public Key You must have their public key in your address book Verifying Signed Mail from Internet Users Accepting a Cross Certificate Do this the first time you get signed mail from a user Call the user, make sure its them sending the message

Adding a Sender's Public Key to Your Personal Address Book While viewing, use "Tools – Add sender to address book" Advanced tab, check to add "x. 509 certificate…"

Mail Encryption The Recipient’s Public Key is required The Public Key is used to create a one-way cipher that can only be read with the private key – and only the user has the private key, it's in their Notes ID file (or other file if a non-Notes user)

Obtaining a Recipient's Public Key Notes Mail users in your domain already have it in their "Person" document in the Domino Directory. Notes Mail users in other domains must send it to you. They can copy it from their record in their Domino directory, or use the options in "Files – Security – User Security" to get it. Users can also simply send you a "Signed" document, and you can "Cross Certify" them when you receive the mail. (You'll be prompted. )

Adding a Sender's Public Key to Your Personal Address Book While viewing, use "Tools – Add sender to address book" Advanced tab, check to add "x. 509 certificate…"

Accessing Mail with Alternate Clients POP 3 – Post Office Protocol WIDELY used – cell phones, standard clients – it’s everywhere Saving mail on the server or deleting it when you pull it down Ports & Firewalls IMAP – A bit of step up from POP 3 Supports folders Good feel of contiguous use from remote client to Notes client Less commonly available

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