ECLISEA European advances on CLImate Services for Coasts

ECLISEA European advances on CLImate Services for Coasts and SEAs WP 0 – Project management, communication and dissemination

WP 0 – Project mgt, communication and dissemination 0. 1 Management • Schedules/Dates • Contractualisation • Amendments • Templates • Financial control • Meetings / PMC • International advisory board ECLISEA 0. 2 Communication and dissemination • Internal comm • Virtual workshop with stakeholders • International confs • Eclisea’s website • Tools • Annual newsletter 0. 3 Reporting • Templates • Financial • Technical • Deadlines • WP leaders + teams

0. 1. Management - CA - Completed ok Signed by all partners Please keep it in a safe place Upload the CA on the ERA 4 CS Important document for references MODIFICATIONS Inform the monitoring secretariat of changes ECLISEA

0. 1. Management - Schedules ECLISEA

0. 1. Management – Meetings and others In parallel, PMC, WP leaders and key teams will meet via teleconf or other suggested media ECLISEA Kick-off meeting Place: Santander; Date: Dec 2017 Mid-term meeting Place: tbc(EGU? ); Date: Apr 2019 Final meeting Place: tbc; Date: Jun 2020 ?

0. 1. Management – International Advisory Board 3 independent members Members of the IAB will be high-level experts, internationally recognized and eminent for their academic achievements and/or societal status. IAB aims to steer and guide the project, advising the project team. They will evaluate project progress and scientific results and ensure international strategic impact by reviewing outcomes, important changes to plan, risks and exploring alternative solutions and sustainability. • Prof. Philip Woodworth – international sea level scientist • Dr. Jochen Hinkel - Senior researcher focused on the human-environment interactions in the context of climate change (impacts, vulnerability and adaptation) with a particular focus on coastal systems. • ? ? ? –tbd ECLISEA

0. 1. Management – Financial issues Ø ESTIMATED ELIGIBLE COSTS 3. 114. 996€ Ø The EU Top-Up 30% of the funding Ø The EU Top-Up implies that all project expenses are considered eligible according to the rules stated in Article 6 of the ERA 4 CS Grant Agreement. Ø checks or audits - at any time during the period of ERA 4 CS and up to 2 years after the payment of the balance Ø UC-IHC- no real control, however will request partners to provide indication of level of expenditure on an annual basis ECLISEA Payment schedule: - 80% pre-financing (November 2017) – not received yet but will shortly - 20 % upon reception of the balance from the European Commission (March 2021) - Each partner will receive its installment directly from ANR

BUDGET LINES ü A Party shall be funded only for its tasks carried out in accordance with the Consortium Plan. BUDGET LINES € % PERSONNEL 2. 243. 867 72% ü In accordance with its own usual accounting and management principles and practices, each Party shall be solely responsible for justifying its costs with respect to the Project towards the Neither the Coordinator nor any of the other Parties shall be in any way liable or responsible for such justification of costs TRAVEL 67. 700 2% EQUIPMENT 146. 810 5% SUBCONTRACTING 12. 000 0, 4% CONSUMABLES 2. 320 0, 07% OVERHEADS 641. 599 20, 5% TOTAL 3. 114. 996€ 100% ECLISEA 7. 1. 3 Funding Principles A Party that spends less than its allocated share of the budget as set out in the Consortium Plan or – in case of reimbursement via unit costs - implements less units than foreseen in the Consortium Plan will be funded in accordance with its actual duly justified eligible costs only. A Party that spends more than its allocated share of the budget as set out in the Consortium Plan will be funded only in respect of duly justified eligible costs up to an amount not exceeding that share.

0. 2. Communication and dissemination • Internal communication - ie – partners communicate via email and teleconferences primarily • External communication - ie - COMMUNICATION PLAN – CARLOS NIETO • VIRTUAL WORKSHOP WITH STAKEHOLDERS – working on its approach and strategy design – yet tbd TO BE NOTED: • Project ECLISEA is part of ERA 4 CS, an ERA-NET initiated by JPI Climate, and funded by UC-IHC, HZG, BRGM, NCSRD and LEGOS-CNRS with co-funding by the European Union. • Include acknowledgements in publications ECLISEA

Virtual workshop with stakeholders • Objective: emphasize participation of stakeholders in the Project – increase Objective engagement • How? Discussion on Webex/Go to meeting/Skype Pro proposals • When? During the first year of the Project – 2018 …. . To be discussed during WP 1 time…. ECLISEA

COMMUNICATION PLAN ECLISEA PROJECT

OBJECTIVE The following communication Project is relative to ECLISEA Project and involves all partners COMMUNICATION PLAN The project will include a virtual workshop with stakeholders Internal communication plan will stablish in which ways the consortium will communicate throughout the project´s life ECLISEA PROJEC T External communication plan will stablish the most effective manner to disseminate and raise awareness The main objective is to make an effective communication strategy, in order to achieve the goals stablished in the Project itself

EXTERNAL COMMUNICATION PLAN ECLISEA PROJECT

COMMUNICATION ELEMENTS EXTERNAL COMMUNICATION PLAN • PROJECT WEB PAGE • NEWS SECTION ON PARTNER´S SITES • SOCIAL MEDIA • CONTENT MARKETING ECLISEA PROJEC T • TRADITIONAL MEDIA • VISUAL AND PHYSICAL COMMUNICATION • ACTIONS CALENDAR

COMMUNICATION & DISSEMINATION ELEMENTS PROJECT WEB PAGE- http: //www. ecliseaproject. eu EXTERNAL COMMUNICATION PLAN ECLISEA PROJEC T This is the basis of the project's strategies. It is the digital shop window and a starting point for information gathering. All visibility and promotion work will start or end on the website. SUGGESTED CONTENT • Home • Tasks • Outputs • Dissemination • Team • E-news? WEB HOMEPAGE ( work in proggres) http: //www. ecliseaproject. eu

COMMUNICATION &DE DISSEMINATION ELEMENTS ELEMENTOS COMUNICACIÓN NEWS SECTION – PARTNER´S WEBSITES • Write a blog entry/notice announcing the project EXTERNAL COMMUNICATION PLAN • Write blog entries/notices during the project ECLISEA PROJEC T • Write a blog entry/notice at the end of the project

COMMUNICATION & DISSEMINATION ELEMENTS SOCIAL MEDIA Refers not only to Twitter and Linked. In, it includes social media in the broad sense of the word: information portals, forums, social channels, Internet mentions, opinions, blogs (of the project and third parties), Influencers etc. . TWITTER EXTERNAL COMMUNICATION PLAN ECLISEA PROJEC T • Select a hashtag that everyone should use • Add the URL of the event website in each action • Twitter as a personal contact platform • Linkedin is a great list of contacts you can contact and establish synergies with, • Twitter is more active in terms of shared content. Hashtags help a lot to label them and lists them as well. • Don't Stop Tweeting • Examples • Project begins • Messages of thanks to sponsors (mention sponsors) • Thank you for sharing, publishing and re-tweeting (mentioning everyone who shared) • Follow partners They will be notified and can choose whether to thank you for your follow-up or even mention you, which is equal to visibility. • Use of twitter cards, a new way to interact in other people´s timeline by using images with an message over it. (for example LINKEDi. N • Publish project. • Add Project´s web URL at every action. • Cite the event once a week(two weeks). (the peculiarities of this network means that the pace of publications "well regarded" is slower)

COMMUNICATION &DE DISSEMINATION ELEMENTS ELEMENTOS COMUNICACIÓN CONTENT MARKETING – PARTNER´S WEB– PROJECT WEB EXTERNAL COMMUNICATION PLAN ECLISE A PROJEC T • Write blog entry/news during the project life • Guest Blogger or guest speaker • A technique widely used among bloggers is precisely this. It's about writing as a guest on someone else's blog. This is very good because it allows the guest to access followers who may not have, helps him/her in terms of SEO and positioning and allows the host to cover more topics, more SEO different from the one he/she usually talks about. This is a very productive synergy. • To be able to write about the project in another Blog will access more audience while if you allow a speaker to write an article in your blog will give you more content, SEO, quality and followers to the project blog. You will also have the support of the author who will virtualize and share his article written in the blog of the project among all his social networks or even in his actions of email marketing to his followers. • Work with partners. • Partners are a valuable resource when creating a project communication. They are valuable at a strategic level because they will allow you to take the project to another level with or without a high budget. Establishes alliances, exchanges, contents, affiliations, logistics, etc.

COMMUNICATION ELEMENTOS &DE DISSEMINATION COMUNICACIÓN ELEMENTS TRADITIONAL MEDIA • A consensuated press releases will be circulated. EXTERNAL COMMUNICATION PLAN • This notes will have an internal accompaniment between partners with talking points to unify the message. ECLISEA PROJEC T • The audience for this story will be: • Agencies • Media Direct • Contacts with editors

COMMUNICATION ELEMENTOS &DE DISSEMINATION COMUNICACIÓN ELEMENTS VISUAL AND PHYSICAL COMMUNICATION LOGO EXTERNAL COMMUNICATION PLAN The Project will be identified by a logo, chosen by the partners. The logo will be significant and aligned with the viscom manual of ERA 4 CS PROPOSALS A ECLISEA PROJEC T B C

COMMUNICATION ELEMENTOS &DE DISSEMINATION COMUNICACIÓN ELEMENTS VISUAL AND PHYSICAL COMMUNICATION Brochures EXTERNAL COMMUNICATION PLAN 500 units will be produced and edited in english, and will be distributed in relevant and Project related events. Roll-ups, X-banners or similar viscom. 3 units will be produced and used as dissemination point in relevant events. ECLISEA PROJEC T Newsletter A newsletter will be edited on an anual basis and published in the website. Also will be published in the partner´s websites and relevant sector-based sites. PLEASE! Send us High Definition or Vectorial

COMMUNICATION ELEMENTOS &DE DISSEMINATION COMUNICACIÓN ELEMENTS LOOK & FEEL “There´s excelence in details” EXTERNAL COMMUNICATION PLAN Maintain a template/style in everything that is done in relation to the project. That is to say: Unify the templates for the presentations, the viscom of the project, etc. . This Look&Feel will depend on the chosen logo ECLISEA PROJEC T A Viscom manual will be distributed among the partner´s with the guidelines of this look & feel

COMMUNICATION ELEMENTOS &DE DISSEMINATION COMUNICACIÓN ELEMENTS LOOK & FEEL VISCOM MANUAL EXTERNAL COMMUNICATION PLAN Not so for aesthetics but when we want to make use of them on the event's website or share them through social networks or email marketing campaigns, it will be better if they are all based on the same models, colors and typographies. 1 st GUIDELINE - IMPORTANT ECLISEA PROJEC T All publications MUST contain the following phrase Project ECLISEA is part of ERA 4 CS, an ERA-NET initiated by JPI Climate, and funded by UC-IHC, HZG, BRGM, NCSRD and LEGOS-CNRS with co-funding by the European Union.

COMMUNICATION & DISSEMINATION ELEMENTS Week from __ to __ Monday D B T Tuesday Wednesday Thursday Friday Project Web Pages Partners web sites Social Media EXTERNAL COMMUNICATION PLAN Content Marketing Traditional Media Week from __ to __ ECLISEA PROJECT Monday Project Web Pages Partners web sites Social Media Content Marketing Traditional Media

0. 3. Reporting ECLISEA Start date 01/09/2017 Mid term report 30/03/2019 Closing date 31/08/2020 Final report 30/09/2020 TECHNICAL REPORTING ALL PARTNERS REPORT TO UC-IHC FINANCIAL REPORTING ALL PARTNERS REPORT TO EC REPORT TO ANR

0. 3. Reporting – monitoring tool ECLISEA

0. 3. Reporting – Templates ECLISEA

ECLISEA

Thank you! Contact: Patricia Bueno buenop@unican. es ECLISEA