Reconciling Cash Advances Concept Reconciling Cash Advances Reconciling

Reconciling Cash Advances Concept

Reconciling Cash Advances

Reconciling Cash Advances Step 1 Begin by navigating to the Reconcile Cash Advance Report page. Click the Scroll Down arrow.

Reconciling Cash Advances Step 2 Click the Travel and Expenses menu.

Reconciling Cash Advances Step 3 Click the Manage Accounting menu.

Reconciling Cash Advances Step 4 Click the Reconcile Cash Advance menu.

Reconciling Cash Advances Step 5 Enter the desired information into the begins with field. Enter "000024".

Reconciling Cash Advances Step 6 Click the Search button.

Reconciling Cash Advances Step 7 Use the Reconcile Cash Advance Report page to reconcile a cash advance. You can compare the cash advance against a submitted expense report to correctly reimburse the employee.

Reconciling Cash Advances Step 8 Use the Accounting Date field to enter the accounting date for Expenses to use to generate new accounting entries in the Post Liabilities Application Engine process for cash advances reconciled through an employee reimbursement.

Reconciling Cash Advances Step 9 If the cash advance is associated with an expense report, Expenses displays the expense report ID, creation date, report status, and amounts in the Associated Expense Reports grid. If there is no report ID, you can still reconcile the cash advance. For example, if an employee received a cash advance but did not take the planned business trip or did not use all of the cash advance, the cash advance can be reconciled by the employee writing a check to your organization for the total displayed in the Due Company field.

Reconciling Cash Advances Step 10 Use the Number field to enter check numbers and check amounts when the employee submit checks for unused cash advance funds. Expenses enables you to enter more than one check payment. Click in the Number field.

Reconciling Cash Advances Step 11 Enter the desired information into the Number field. Enter "1183".

Reconciling Cash Advances Step 12 Click in the Amount field.

Reconciling Cash Advances Step 13 Enter the desired information into the Amount field. Enter "20. 00".

Reconciling Cash Advances Step 14 Click the Reconcile button for Expenses to validate that the amount applied to expense reports and the total payments received from the employee equals the amount of the cash advance request. If the amount applied to expense reports and total payments received does not equal the cash advance request amount, Expenses displays an error message.

Reconciling Cash Advances Step 15 If the amount applied to expense reports and total payments received equals the cash advance request amount, Expenses sets the cash advance status to Reconciled. Click the Reconcile button.

Reconciling Cash Advances Step 16 Notice the Status has changed to Reconciled.

Reconciling Cash Advances Step 17 The Payments Received field is updated with the amount paid.

Reconciling Cash Advances Step 18 You have successfully reconciled a cash advance. End of Procedure.