Creating Cash Advances Concept Creating Cash Advances Creating

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Creating Cash Advances Concept

Creating Cash Advances Concept

Creating Cash Advances

Creating Cash Advances

Creating Cash Advances Step 1 Begin by navigating to the Create Cash Advance Report

Creating Cash Advances Step 1 Begin by navigating to the Create Cash Advance Report page. Click the Scroll Down arrow.

Creating Cash Advances Step 2 Click the Travel and Expenses menu.

Creating Cash Advances Step 2 Click the Travel and Expenses menu.

Creating Cash Advances Step 3 Click the Travel and Expense Center menu.

Creating Cash Advances Step 3 Click the Travel and Expense Center menu.

Creating Cash Advances Step 4 Click the Create/Modify link.

Creating Cash Advances Step 4 Click the Create/Modify link.

Creating Cash Advances Step 5 Enter the desired information into the Empl ID field.

Creating Cash Advances Step 5 Enter the desired information into the Empl ID field. Enter "KU 0042".

Creating Cash Advances Step 6 Click the Add button.

Creating Cash Advances Step 6 Click the Add button.

Creating Cash Advances Step 7 Use the Create Cash Advance Report page to create

Creating Cash Advances Step 7 Use the Create Cash Advance Report page to create a cash advance request and submit it for approval or save it for further work.

Creating Cash Advances Step 8 Click in the Description field.

Creating Cash Advances Step 8 Click in the Description field.

Creating Cash Advances Step 9 Enter a description to identify the cash advance. Expenses

Creating Cash Advances Step 9 Enter a description to identify the cash advance. Expenses prepopulates this field if you have set up a report description on the Employee Profile User Defaults page. In this example, change the default. Enter the desired information into the Description field. Enter "Meeting in Orlando".

Creating Cash Advances Step 10 Use the Business Purpose field to select from a

Creating Cash Advances Step 10 Use the Business Purpose field to select from a predefined list of purposes. Expenses prepopulates this field if you have set up a business purpose on the Employee Profile - User Defaults page. Tax laws require a business purpose to justify business expenses, so completing this field is mandatory before you save the cash advance request for further processing. Click the Business Purpose list.

Creating Cash Advances Step 11 Click the Off-site Meeting list item.

Creating Cash Advances Step 11 Click the Off-site Meeting list item.

Creating Cash Advances Step 12 Click the Import ATM Advances link to access the

Creating Cash Advances Step 12 Click the Import ATM Advances link to access the Import ATM Advances page and select credit card transactions to import into your cash advance request. This link is available only in create or modify mode. Click the Import ATM Advances link.

Creating Cash Advances Step 13 Use the Import ATM Advances page to review and

Creating Cash Advances Step 13 Use the Import ATM Advances page to review and import ATM transactions.

Creating Cash Advances Step 14 Click the Detail link to access the ATM Advance

Creating Cash Advances Step 14 Click the Detail link to access the ATM Advance Detail page. Click the Detail link.

Creating Cash Advances Step 15 Use the ATM Advance Detail page to view details

Creating Cash Advances Step 15 Use the ATM Advance Detail page to view details associated with the ATM cash advance.

Creating Cash Advances Step 16 Click the Return button.

Creating Cash Advances Step 16 Click the Return button.

Creating Cash Advances Step 17 Click the Cancel button.

Creating Cash Advances Step 17 Click the Cancel button.

Creating Cash Advances Step 18 Click the User Defaults button to access the Employee

Creating Cash Advances Step 18 Click the User Defaults button to access the Employee Profile - User Defaults page and view or modify default settings used for cash advances and other expense transactions. You can also click the User Defaults link at the top of the page.

Creating Cash Advances Step 19 Use the Source field to select the method of

Creating Cash Advances Step 19 Use the Source field to select the method of payment to the employee for the cash advance. Click the Source list.

Creating Cash Advances Step 20 Click the System Check list item.

Creating Cash Advances Step 20 Click the System Check list item.

Creating Cash Advances Step 21 Click in the Description field.

Creating Cash Advances Step 21 Click in the Description field.

Creating Cash Advances Step 22 Enter the desired information into the Description field. Enter

Creating Cash Advances Step 22 Enter the desired information into the Description field. Enter "Orlando offsite meeting".

Creating Cash Advances Step 23 Click in the Amount field.

Creating Cash Advances Step 23 Click in the Amount field.

Creating Cash Advances Step 24 Enter the desired information into the Amount field. Enter

Creating Cash Advances Step 24 Enter the desired information into the Amount field. Enter "250. 00".

Creating Cash Advances Step 25 Click the Update Totals button to calculate the total

Creating Cash Advances Step 25 Click the Update Totals button to calculate the total amount of the cash advance request. Click the Update Totals button.

Creating Cash Advances Step 26 Notice that the Advance Amount field now displays the

Creating Cash Advances Step 26 Notice that the Advance Amount field now displays the total amount of the cash advance request.

Creating Cash Advances Step 27 Click the Save For Later button to save and

Creating Cash Advances Step 27 Click the Save For Later button to save and complete the cash advance request at a later time.

Creating Cash Advances Step 28 Click the Submit button to send the completed cash

Creating Cash Advances Step 28 Click the Submit button to send the completed cash advance request to the approval process. Depending on how you set up your approval and audit rules, Expenses will send the cash advance for payment processing or forward to an approver's queue. Click the Submit button.

Creating Cash Advances Step 29 Click the OK button.

Creating Cash Advances Step 29 Click the OK button.

Creating Cash Advances Step 30 You have successfully created a cash advance. End of

Creating Cash Advances Step 30 You have successfully created a cash advance. End of Procedure.