Secondary Show and Tell THANK YOU Thomas Carr

Secondary Show and Tell?

THANK YOU Thomas Carr College For hosting our session today

THANK YOU Remember This is not a training session, it’s an inspiration session

Agenda • The Work Desk Home • Daily Messages • Staff Messages • School Links • School Calendar • Resource Bookings • Student Profiles • General Info • School Defined Flags • Attendance* • SRA/SAA Student Participation* • Assessment • PLP Information * • Student Notes • Commendations * • Behavioural Tracking • Data for Student Learning • Letters • Learning Areas • Course Information* • Course Builder • Topics • Learning Area Tasks* • Assessment Tasks • Class Work Tasks • Derived Task • Feedback Options * • Rubrics • Criteria Assessment* • Integrations - LTI • Communications • Forums • Parent Access Module • Parent Teacher Interviews • Student Assessment – Reporting * • Cycles or single run * • Global Components* • Interview Requests* • Booklists • Kiosk • Communicator All of these Components can be used to display information to stakeholders within the assessment and reporting module*

Features Under Development • Medical and Excursion System • Phase 1 – Allows schools to store medical data inside SIMON and Flag important information for student attendance Rolls. Mock up of roll mark with information Online and offline medical form

Features Under Development • Attendance Updates • SRA and SAA to be replaced with One Attendance Event. • School will specify per event if it affects class percentage or not. • Daily Org Synchronisation with Timetabler V 9 • Project is currently in Beta and looking to roll out for 2018 • Calendars • New Calendars interface. • Will be shown today.

Daily and Staff Messages Daily messages: • Viewable by staff and students • Can be made available to parents through PAM • Can Feed to the Communicator Staff messages: • Only viewable by staff • Can Feed to the Communicator TIP Turn off Authorisation of messages: • In each module, go to Maintenance > Configuration > Untick ‘Require authorisation of messages’ > Save Staff Roles Maintainer – Daily Messages Maintainer – Staff Messages

School Links Categories: • Create Categories and set the access at this level Links: • Enter Title and URL • Access is controlled at the category level TIP Link to pages within SIMON: • Do not include the entire URL • For example: “Mark another teachers roll’ • /Web. Modules/Student. Attendance/Roll. Marks/T eacher. Roll. Mark. aspx Staff Role Maintainer – School Links

Today’s Calendar School Calendars: • Create different ‘Calendars’ in Maintenance • Assign access here Events: • Add event directly to Calendar • Attendance events can automatically populate • Learning Areas events / tasks can automatically populate NOTE Calendar module is currently undergoing a MAJOR overhaul • New look – more like Outlook interface • New functionality – will be able to populate external calendars such as Google and Outlook Staff Role Maintainer – School Calendars

Calendar Preview

Calendar Preview Create a Subscription Data can appear in outlook or Google Calendar

Staff Absences Absence reasons: • Set in Maintenance Record a Staff Absence: • Staff Absences > Enter details > Save Coverages: • Daily Organisation > Classes > Edit Period > Select Coverage > Select Teacher > Save TIP CRT Teachers: • Many schools add regular CRTs to Staff Profiles so that they have their own login • A generic ‘Mr Casual Teacher’ can be added for new CRTs Staff Role Maintainer – Daily Organisation

Resource Bookings Create Categories: • Maintenance > Booking Categories Create Resources: • Maintenance > Resource Items • For rooms, enter Timetable Room Code so Timetable classes display in bookings Make bookings: • Make Booking > Select Date > Select Category > If free, tick required period > if required, retain timetabled room > Add reason if required> Save TIP Advance booking period: • It is recommended that the advance booking period be limited to two weeks Staff Role Maintainer – Resource Bookings

School Lists Generate Lists: • Select the type of list that you require > if relevant, select class / year level / homeroom / house > Select Format > Select whether or not you want Student ID or Students with accessible notes indicated > Generate TIP Student List Formats: • The different formats available are well worth exploring as different formats may be better for different occasion. • For example, ‘Photos’ could be provided to a replacement teacher, or ‘Grid Layout’ might be handy for an excursion where you take the roll multiple times

Student Profiles Student View: • Profiles > Student Profile • Allows you to select an individual student and look at all accessible information • Each Tab Allows for different detailed information. • School Defined Fields can provide an extra filter for student reports. • NAPLAN – Box and Whisker plots available on the student profile TIP Attendance Percentages: • Tasks Per Semester all else per year Staff Role Maintainer – Student Profiles

Student Profiles – Pastoral View: • Profiles > Student Profile by Pastoral • Shows a snapshot of your class group (by default), or select class group of interest from drop down list • Click on specific number to go to that specific page of the student’s profile TIP Attendance Percentages: • 100% – 95% = Green • 94. 9%- 90% = Yellow • Less than 90% = Red • Tasks Per Semester all else per year Staff Role Maintainer – Student Profiles

Student Notes View Notes: • Profiles > Student Profiles > Select student > Student Notes > View Notes Add Note: • Student Notes > Add Note > Select Category > Select Access > Enter title and Details > Save • If ‘This is an important note’ is selected, note can be viewed through roll mark interface Delete Note: • Notes can only be deleted by the author TIP Attach documents to notes: • Create and save note, then edit to attach documents Staff Role Maintainer – Student Notes

Commendations Commendation categories • Student Profiles > Maintenance > Student Commendations > Commendation Categories Individual Commendations: • Student Profiles > Student Commendations > Add Commendation Bulk Commendations: • Student Profiles > Commendations (along the top) > Bulk Entry TIP Include in Certificate export: • Makes it possible to include commendations in the End of Semester Report Staff Role Maintainer – Student Commendations

Student Profiles – Learning Resources • Student Profiles > Select Student > Learning Resources > Learning Area Tasks • Semester Data • Student Assessment data for all subjects with tasks Rubrics and Criterion Based Assessment • Appears the same here as for Parents via PAM School Booklists • Booklists linked with school booklist provider TIP • This displays all subjects with tasks that the student has completed Staff Role Maintainer – Student Commendations

Student Profiles – PLP Information PLP - Information • Student Profiles > Select Student > PLP Information. • Allows the school to set Categories • Allows the listing of global Goals, strategies and outcomes. A Global Component for teachers at reporting time. • Data is able to be viewed when creating reports. TIP • Is Global Information for teachers and Staff. • Global Component for Reports. Staff Role Maintainer – ILP Information (Author)

Behavioural Tracking - Incidents Maintenance > Incidents: Incident Levels: • Set to reflect school terminology • Notifications are set here Incident Types: • Within each Level are specific Types • Can add Type specific notifications Incident Access: • Access to view and follow up incidents is set through Pastoral Chains which utilise staff roles TIP Incident Resolved: • If incident requires follow up, for instance meeting with family, leave it as unresolved until this has occurred so that appropriate notes can be added Staff Role Maintainer – Behavioural Tracking

SIMON Letters to students and parents • To create a letter from template • Student Profiles > Letters > List > Create New Letter • Templates are controlled and built by the schools. • Allow for Pastoral Chain. • Notification to all staff on a letter chain TIP Letter Control • School Admin > Student > Letters • Letter Templates • https: //youtu. be/o-sn 8_y 1 SEk Creating Templates • https: //youtu. be/Xem. W 4 XFXfe. M Letter Generation Staff Role Maintainer – Letter Generation

Data for Student Learning Curriculum Admin > Data for Student Learning: NAPLAN: • Maintenance > NAPLAN Import > Use NAPLAN provided credentials ACER: • Must have been done online Dashboard: • Select required cohort > Load • Filter as required Outcome and Question Level Data • Select NAPLAN menu across the top • The NAPLAN import should be done overnight. Staff Role Maintainer – Data for Student Learning

Learning Areas: The Key to real time reporting. • Controlled by the timetable • Flexible and driven by data • Access via Director Teaching and Learning • Domain Leaders/KLA/Heads of Learning. • Email Students within your class from here. TIP Class Resources (Student Learning Areas) • Shows Active, Due and Overdue Tasks • Similar Interface to Teacher View Staff Role Maintainer – Data for Student Learning Director of Studies Domain Leaders ( Only their areas)

Learning Areas – Course Information: The Subject Outline. • Learning Areas > Select Subject > Course Information • Course Information – Used in assessment and reporting. • Explains the course to students • See the Subject Booklist and Items • View Photos of class members prior to first lesson – Links direct to student profile • Record Class Notes – Notes between relating to the student in that class. • Electronic Chronical TIP Class Notes • Only shows accessible notes based on pastoral chain.

Learning Areas – Course Builder : The Course Outline. • Learning Areas > Select Subject > Course Builder. • Allows the course to be planned in topics. • Year long subjects can have inactive topics (Semester Based) • Learning Areas > Select Subject > Course Builder – Maintain Resources. • Add teaching and learning content. • Use the Structure as a planning tool. • Allows for Web and Interactive media. • You. Tube and Learning Field LTI. TIP Class Resources • The Class Resources tab is the Student View of Course Builder – Allows teachers to check access

Learning Areas – Assessment Tasks: Reportable Tasks – Summative Assessment. • Learning Areas > Select Subject > Assessment Tasks > View Tasks. • Allows for the setting up of real time reporting tasks. • Add New to put a task in. • You can use Formal Criteria or Rubrics to provide feedback. • All feedback is provided to parent portal (PAM) TIP Activate Tasks • The purple Activate button allows you to copy a task with all resources and settings. Excellent when modifying a task for students or group work

Learning Areas – Class Work Tasks: Non - Reportable Tasks – Formative Assessment. • Learning Areas > Select Subject > Class Work Tasks > View Tasks. • Allows for the setting up of real time feedback to parents formative tasks. • Add New to put a task in. • You can use Formal Criteria or Rubrics to provide feedback. • All feedback is provided to Parent Portal (PAM) • Can be on reports if required. TIP Activate Tasks • The purple Activate button allows you to copy a task with all resources and settings. Excellent when modifying a task for students or group work

Learning Areas – Feedback Options Multiple Marking Styles and Feedback for Tasks: • List Based - S/N or Competent / NYC • Numeric – Raw Score Marking e. g. 27/40 • Teacher Feedback – Comments about what the student has achieved and can improve on. • Rubrics • Non Scored – Performance Indicators • Scored – Numeric / Range Scales • Criterion Based Assessment • Measure Formal Criteria completion • Measure achievement of a sub strand. • All feedback is provided to Parent Portal (PAM) TIP Student Feedback: Self predict grades and reflect. • Students can provide Submission feedback in on tasks. View in Mark Task > Task Reflection

Learning Areas – Derived Tasks: Summative Task – Derived Assessment Results. • Learning Areas > Select Subject > Derived Tasks > View Tasks > Create Derived Task. • Optional for Reporting • Weights the task results up to a total of 100% • If set to “SUBJECT” can only use whole subject tasks. • Can be on the reports if required. • No comments available just a result. TIP Derived Tasks • Derived Tasks must be Numeric Tasks or using Scored Numeric Rubrics. • Can also make further statistical analysis for schools.

Learning Areas – Feedback Parent Access Module Due to Non scored rubric

Learning Areas – Communications: • Learning Areas > Select Subject > Communications • Email Students – timetabled based email students of the class. • Contact Details – Quick way to get parental details of any student. • Overdue Work Letters – Generates a letter with all tasks listed as overdue based on teacher submission of the data. TIP Over Due Work Letter • Only available as a PDF. • Not a formal letter but fast way to outline all overdue work for a students in the class.

Learning Areas – Forums Communications: • Learning Areas > Select Subject > Forums • Class Based – Great for discussion amongst the class • Subject Based – All students of the subject can discuss issues. • General Forums – Discuss a certain event or share ideas • Can be Staff or Student Based. TIP How to use the forums • For further info please see • http: //help. simonschools. net/sites/default/file s/Using%20 forums%20 for%20 learning. docx

Learning Areas – LTI Integrations : Integrations extend the functionality of SIMON. • Learning Fields • Electronic Text Book Library • Studiosity • Online Tutor Support for your students after hours with a report sent back to school and staff. • One Note – Class Note Book • Allows for the creation of a class note book based on the timetable within SIMON. • If set to “SUBJECT” can only use whole TIP subject tasks. LTI - Management • Can be on the reports if required. • All LTI’s can be configured via Learning Areas > • Maintenance No comments available just a result. > LTI Sources • Keys can be sourced from the LTI providers

Parent Access Module (PAM) Import File: • Parent Code, Parent description, Parent Email, Password, Student UID 1, Student UID 2… • Must be csv (Comma delimited) txt file with no header and no ‘trailing commas’ • School Admin > Parent > Maintenance > Parents > Import Accounts Module Access: • School Admin > Parent > Maintenance > Parent Access Configuration > Active Modules tab TIP • Use family code from admin package or finance package • Students can be assigned to more than one account Staff Role Maintainer – Parent Access

Parent Access Module (PAM) PAM System: • Parents can use email as login name – if provided either in import or by parent in system. • Each school can control which modules are open to parents. • School Reports once released are via the Assessment Reports Box. Module Access: • School Admin > Parent > Maintenance > Parent Access Configuration > Active Modules tab TIP • Use family code from admin package or finance package • Students can be assigned to more than one account Staff Role Maintainer – Parent Access

Parent Teacher Interviews (PTI)- Set up Create/Manage Run: • Curriculum Admin > Parent Teacher Interviews > Maintenance > Interview Runs • Use multiple blocks within the one interview run – even if over multiple days • ‘Manage Classes’ allows you to disable classes not requiring interviews • ‘Configure Teacher Unavailabilities’ allows you to block out times where certain staff may not be available TIP It is possible to include interview requests in a report run. These requests can be made available through the parent booking interface to prompt parents who really should be attending ; -) Staff Role Maintainer – Parent Teacher Interviews

Parent Teacher Interviews (PTI)- Make bookings School made bookings: • Curriculum Admin > Parent Teacher Interviews > Select ‘Book Interview’ for desired time slot > Select Student > Select Parent Account > Save Parent made bookings: • Click on ‘Parent Teacher Interviews’ button > Select Student > Select Class > Select Time > Book Interview TIP Printing Schedules: • Parents can print out times by scrolling down and selecting the printer icon. • Teachers can print their bookings by going to Parent Teacher Interviews > Reports > Teacher Schedules

Parent Teacher Interviews (PTI)- Interview Notes During the interview: - • Curriculum Admin > Parent Teacher Interviews > Click on student > If parent does not show: • Tick ‘Interview NOT attended’ > Move onto next student When parent attends: • Teacher can see snapshot of attendance, assessment tasks, notes and behavioural tracking – clicking on the count will open that page in the student profile • Student reports can be opened by clicking on the desired link • Notes from interview can be entered in text box TIP • Notes from previous interviews for that student will be visible. • Notes can be downloaded by going to Reports > Interview notes

Student Assessment Reports -Initialization Initialisation: - • Curriculum Admin > Assessment > Maintenance > Report Run Tasks > Default Configuration > Chose the report run. • If the report run was used before it will copy the settings from 12 months before. TIP • Initialise Traditional if you are doing VCE reports or don’t need the Victorian Curriculum Graph. • Defined by Subject in all other situations Staff Role Maintainer – Student Assessment Director of Studies

Student Assessment Reports -Templates Initialisation: - • Curriculum Admin > Assessment > Maintenance > Report Templates. • Schools can now assign multiple templates rather then customising one subject. • Provides greater global configuration • VCAL • VET • Instrumental • Multiple Templates allow for multiple back bones

Student Assessment Reports – Global Components • Global Components – At start or End of Reports • Front Cover – Student Photo and School Info • Cover Page – Lists all subjects and interview requests. • Commendations – list all granted between 2 dates. • Student Participation – List SRA/SAA when Flagged. • PLP Information – Displays the Information for Teachers (Parents only if the School Decides) • Learning Area Tasks – Can be very useful for Teacher Advisor Reports and Learning Advisor TIP • All Components can be excluded from generation. Gather the data but don’t release to Parents and Students.

Student Assessment – Subject Class Components • Global Components – At start or End of Reports • Attendance – The students class attendance • Comment Section – A comment about student performance • Content Element – The building block to reports. • Course Description – From Learning Areas • Feedback – Create a set of Yes / No Questions for teacher responses. • Formal Criteria – Displays and allows for final judgements. • Graphical Scale – Bar or Dot Graph showing attribute performance. • Learning Areas – Lists all Tasks for a subject. • Victorian Curriculum Achievement – allows for a subject to have a VC standard if not VC.

Student Kiosk Enable Kiosk : • School Admin > Student > Kiosk > Select ‘Enable Kiosk’ > Kiosk Modules tab > Select ‘Late to School Pass’ and ‘Leave Pass’ for each year level > Save • Student Attendance > Maintenance > Late to School Pass Reasons > Edit any reason that is required in the kiosk > Select ‘Use for Kiosk’ > Save > repeat for Leave Pass Reasons Access Kiosk : • On a dedicated device at reception, use the SIMON web address, but use : 84 on the end • Parent (or older student) simply selects student > Selects Late to School or Leave > Enter expected return time if relevant > Select reason Staff Role Maintainer – Student Attendance

SIMON Communicator Enable Communicator: • After Setup Navigate to Comunicator. Yourschoolurl. vic. edu. au • Configure the communicator for Student or staff viewing. • Multiple communicators can be possible in large schools.