Parish of Urchfont Annual Meeting 2019 WELCOME Meeting

Parish of Urchfont Annual Meeting 2019 WELCOME Meeting starts at 7. 30 pm

Parish of Urchfont Annual Meeting 2019

Annual Parish Meeting 2019 Agenda • Parish Council Update: The Last 12 Months Graham Day • UPC Financial Update Bob Lunn • Best Kept Village Competition Entry Nicky Mitchell • Public Right of Way enquiry status Trevor Hill • Policing in the Community PCSO Georgina Dodd • Wiltshire Council Goes Hiking Philip Whitehead • Open Forum / Q & A session

Annual Parish Meeting Chairman’s Report Cllr Graham Day

Councillors – May 2018 Lewis Graham Bill Richard Trevor Maria Nicky Dave David Cowen Creasey Day Donald Hawkins Hill Kemp Mitchell Mottram Stevens

Councillors – Resignations 2018/19 Lewis Graham Bill Richard Trevor Maria Nicky Dave Cowen Creasey Day Donald Hawkins Hill Kemp Mitchell Mottram David Stevens Resigned October 2018 Resigned September 2018 Resigned January 2019

Councillors – New Joiners 2018 -2019 Cowen Creasey Day Kemp Mitchell Stevens Continuous Service Phillip Cottell Joined June 2018 Trevor Hill Re-joined November 2018 Steven Cottle Joined November 2018 Mark Botham Joined March 2019 Lisa Kinnaird Joined March 2019 Lewis Graham Maria Nicky David Continuous Service Continuous Service

Councillors Roles– April 2019 Councillor Role Mark Botham Highways (with Graham Day) Phillip Cottell Lydeway, Potato Yard & Wedhampton Steven Cottle Trees Liaison with Cricket Club, Village Hall, Army Ranges Lewis Cowen Farmer’s Field (with Maria Kemp) Website Content & Press Graham Creasey Liaison with Oakfrith Wood, School Governors, & Church Paddock Green & Crooks Lane Working Group Chairman 10 -Year Strategy Finance, Contractors, Delegation Agreement Planning Liaison with Tennis Club Footpaths and By Ways Recreation Grounds Telephone Kiosk, Farmers Field (with Lewis Cowen) Graham Day Trevor Hill Maria Kemp Lisa Kinnaird Liaison with School & Pre-School ( with Nicky Mitchell) Nicky Mitchell Vice-Chairman Liaison with Village Shop, Community Bus, School and Pre-School David Stevens Allotments, Cemetery, Pond Green Liaison with Scarecrow Committee, Candles Round Pond Social Media

Providers of Support • Parish Clerk • Planning Administrator 2018) Bob Lunn Sandra Johnston (resigned Oct

UPC wishes to thank: The Scarecrow Committee and Helpers The Rights of Way Group The Friends of Oakfrith Wood and Farmer’s Field The Community Shop Staff Village Hall Management Committee & volunteers Community Bus Committee and Drivers The Community Speed Watch team Those responsible for Gardening and Tidying ……. and all the other Volunteers who enhance life in the Parish

UPC successes (Part 1) Ø Delegation Agreement with Wiltshire Council • Transfer of grass cutting and litter-bin emptying to UPC in return for WC commitment to a future CAT of the remainder of the playing field Ø Welcome Booklet • Issued to all households in the Parish Ø Farmer’s Field • Maria & Lewis are working closely with volunteers to upgrade the area. Usage is increasing! Ø Purchase of telephone box • The most recent community asset being managed by Nicky, Maria & Stephanie Ø Redhorn News deal extended • A 2 -year extension agreement to continue providing the magazine free to all households in the parish Ø Public Right of Way • Trevor Hill will update us on the progress made by the Secretary of States Inquiry this week Ø Relocation of Urchfont gateway sign to east of village • To improve visibility from junction with Crooks Lane

UPC successes (Part 2) ØDefibrillator battery replacement plan • With support from the Parish Trust, UPC has now agreed a long-term funding plan for battery replacement on all units ØGDPR legal requirements satisfied • UPC is fully compliant with requirements under this major new legislation Ø 5 -year insurance coverage for all UPC activities and assets • Deal signed with effect from 1 st June 2018 ØNew Precept set • 2% increase for coming year ØCrooks Lane Working Group • Challenge to improve local access infrastructure – with no stipulated financial provision ØInstallation of dropped kerbs in The Croft • Aid for disabled access

Our Parish Annual Parish Meeting April 2019

Self-Help starts at home Spring working party tidying up the cemetery 6 th April 2019

Financial Report 2018/19 Bob Lunn Clerk / Responsible Financial Officer

Source of Funds 2018/19 Source (Ready Use Funds) Opening Reserve brought forward from 17/18 13, 135 Project budgets brought forward from 17/18 5, 286 Precept (Council Tax) 2018/19 47, 245 Cemetery 570 External contributions to projects 960 Misc. Income (Rent, Bank Interest) 270 VAT Refunds TOTAL FUNDS AVAILABLE IN 2018/19 Source (held separately from above account) PLUS Value £ 3, 670 71, 136 Value £ Community Infrastructure Levy (CIL) 7, 027 Allotment Re-Provision Fund (Ring Fenced Account) 8, 014

EXPENDITURE 18/19 Account Lines 18/19 expenditure Variance to 17/18 FIXED COSTS - Staff costs, Legal fees, insurance, payroll costs and subscriptions. £ 18, 207 +8. 45% Over budget by £ 625 due in the main to clerk overtime to cover a number of investigations activities. RUNNING COSTS - 70% of running costs are Parish contractor and other service contract costs (e. g. electric, water, skips / waste disposal). £ 18, 132 +3. 8% Under budget by £ 2080 due mainly to unused training and contractor additional tasks budget. Project Costs - Individual project budgets only approved once the requirement and quotes have been presented. £ 3, 043 -80. 7% Under budget by £ 14, 041, but £ 6, 786 of this carried forward into 2019/20 to cover incomplete projects (e. g. PROW, Website upgrade, Duck House electrics, replacement gateway signs, and contribution to WC for dropped kerbs in The Croft VAT £ 3, 447 TOTAL EXPENDITURE £ 42, 829 Explanation This is refundable (has to be claimed) Including VAT

PROJECT COSTS 18/19 Project Expenditure £ Gateway Signage & Road Safety Measures 662 Wedhampton Defibrillator Replacement 875 Repairs to Benches in Cemetery & Recreation Ground 241 Farmers Field 411 Welcome to Urchfont Leaflet 434 Duck House Repairs / Rat Prevention Replacement Street Furniture (e. g. Litter Bins) TOTAL PROJECT EXPENDITURE 40 380 3043

RECONCILIATION at 31 Mar 19 Activity Funds Available in 18/19 LESS Expenditure £ 71, 136 (42, 829) LESS Project Budget to be Carried Forward to 19/20 (6, 786) LEAVES BALANCE (INCLUDING TARGET RESERVE FUND) AT 31 st MARCH 2019 to be carried forward to 19/20 21, 521 This Balance at 31 st March 2019 compares to £ 13, 135 at 31 st March 2018 and an agreed Target Reserve of £ 13, 500. PLUS £ 7, 027 (CIL) and £ 8, 014 (Allotment Re-Provision Fund) held separately

Budget 2019/20 (Excl. VAT) (Compared to 18/19 Actuals) • Fixed Costs £ 18, 511 + 1. 67% on LY • Running Costs £ 20, 781 + 14. 61% on LY • Projects £ 28, 084 +922. 9% on LY (including brought forward) Projects budget includes identification and estimated provision for some significant cost projects including lay-by in Crookwood Lane, improved pedestrian access to Crooks Lane from the B 3098, PROW path / fencing and Pond Management to resolve algae issues. In addition, further CIL income of £ 16, 397 was received from WC on 4 th April 2019 making an overall total of £ 23, 424 held separately for projects in addition to the above projects budget.

Best Kept Village Competition 2019 Cllr Nicky Mitchell

What is Wiltshire CPRE Best Kept Village Competition? • • • Running since 1970 s Flagship CPRE activity Promote protect and celebrate Community spirit and pride Urchfont - Winners 2005 (Medium Village) Best Newcomer 2017 (Large Village) Runner Up in 2018 (Large Village)

What is Wiltshire CPRE BKVC? Not about “Prettiest Village” About villages which – “Make the most of what they have”

Progress to Date • Urchfont Entry form and report submitted on 16 th April • Change of Category from Large to Medium Village for 2019 • Large group of volunteers representing local organisations and residential areas to be mobilised • Preparing for First Round Judging Mid May – Mid-June • Planning to be ready for Second County Round Judging in July

How can you help? Keep all areas of your property including gardens as well maintained and tidy as possible, especially if clearly visible from roads / footpaths. Cut back vegetation overhanging public highways and pavements Pick up and responsibly disposing of any litter that you see in the Village or on designated footpaths Do not fly-tip anything in public areas and spaces, including garden waste Remove any items belonging to you from public lay-bys and verges Always pick up after your dog(s), do not leave filled plastic waste bags in hedgerows or on footpaths / verges – responsibly dispose of waste in public litter bins or your household wheelie bin Keep private and public car parking areas tidy and free of litter Help to clear pavements and kerbs / drain covers of any obstruction (e. g. weeds, straw) Remove unwanted / expired notices from notice boards or wherever posted in the Village

How Can You Help? • If it’s easy – tackle it • If it’s not – ask for help Safety is all important, please be aware of traffic or other obstacles when undertaking any task.

Public Right of Way Enquiry Status Cllr Trevor Hill

Policing the Community PCSO Georgina Dodd

Wiltshire Council Goes Hiking Cllr Philip Whitehead

Open Forum / Q & A Session

Thank you for attending – have a good evening