Mursley Neighbourhood Plan Mike King Director People and

Mursley Neighbourhood Plan Mike King Director People and Places Insight Limited Mike. king@people-places. co. uk 07788286337

Aims and Objectives v. Introduce People and Places Insight Limited v. Find out what Resources the Steering Group has v. Outline what Consultation and Engagement Strategy Report looks like v. Start formulating the Consultation and Engagement Strategy Report through practical exercises looking at pros and cons v. Introducing the NP Survey

People and Places Insight Ltd v. Benchmarking v. Car Parking v. First Time Visitor Reviews v. Signage Reviews v. Neighbourhood Planning

The Need v. The final NP to reflect the views of those living, working and running a business in the parish of Mursley, it is important that opportunities to consult on key issues, options and proposals, and to feed into the process of developing the plan, are made available to all who wish to get involved.

The Need v. The consultation and engagement report is needed as it forms part of the requirements set out in in regulation 15 and needs to be part of the package submitted for examination.

The Report v. The Report must contain; v. Details of persons and bodies consulted v. How they were consulted v. Main issues and concerns raised v. Highlight where issues and concerns are addressed in NP v. An example of a Draft

Task One v. Why do we need to consult? v. What forms of consultation are there? v. How can gathering information be difficult? v. How can gathering information go wrong?

Task One v. Feedback

To do List v. Developing a comprehensive database of all community stakeholders e. g. local interest groups, community groups, businesses, landowners etc. with whom to be consulting, including statutory bodies and utilities (see section 5 below). v. Requesting an up-to-date Statement of Community Involvement (SCI) from AVDC and an up-to-date list of Statutory Undertaker contacts. v. Obtaining the current business directory from AVDC if one should exist, and reviewing/ updating the parish council’s business directory as required. v. Reviewing census data to establish demographics and sectors of the community that may be harder to reach. v. Completing the main elements of website design, uploading all relevant and available key documentation at this stage and establishing website links with other relevant sites e. g. AVDC, Locality’s ‘My Community Rights’ page etc.

To do List v. Completing Terms of Reference endorsed by the Parish Council for publicising on the website. v. Completing a ‘whose who’ of Steering Group members to publicise on the website, with brief resumes of interest and involvement by each member. v. Contacting potential volunteers to seek additional skills/ fill skills gaps. v. Co-opting onto the Steering group representatives from areas not represented on the Group v. Inform the local media of the Launch Event and subsequent community consultations v. Design of the launch event itself

Process-The Funnel Approach v. Launch Events v. Consultations v. Survey v. The Planning Tool

Task Two- Consultation Events v. Who are the Community Stakeholders? Including hard to reach groups v. What methods could you use to get them involved? v. What methods could you use to gather information?

Task Two Feedback-Consultation v. Residents v. Local Planning Authority v. Young people/ youth groups/ clubs/ Guides and Scouts v. Mums and tots groups v. OAP groups v. Businesses/ shop keepers/ economic groups/ traders groups v. Large employers v. Community Groups/ Historical societies/ Trusts v. Conservation groups/ environmental groups/ other local interest groups v“Friends of” groups

Task Two Feedback-Consultation v. Land owners/ developers v. Neighbouring parish councils affected by the Plan v. Statutory bodies/ utilities (Reg 14) v. Churches/ faith groups v. Care homes v. Allotment Association/ holder v. Housing associations v. Residents associations v. Schools/ Educational Institutions v. Tourism trade v. Local MP

Task Two Feedback v. What methods could you use to get Community Stakeholders involved? v. What methods could you use to gather information from Community Stakeholders?

Task Three: Start the process v. Lets get planning……. . v. GROUP A- Plan a Consultation Event with a ‘standard’ Community Group v. GROUP B- Plan a Consultation Event with a ‘hard to reach’ Community Group v. Use the Planning Tool

Task Three: Start the process v. Feedback……. .

Launch Event v. The launch event will encourage discussion and comment on agreed topics that the plan is likely to cover and will provide a good opportunity to attract volunteers to assist with the plan. v. Advertise the Events v 2 Events v. Presentation on what a NP can and cant do v. Power. Point presentation on loop v. Information Capturing Boards v. Register

Steering Group Homework v. Design a Schedule of Consultation naming the Groups/ Dates/ Venues/ Methodology

Event Review v. The Steering Group will review this strategy regularly e. g. monthly intervals. This is to ensure that engagement is successful and achieving the aims of this strategy. At these reviews the following questions will be considered: • How many people have we reached? • Has it been successful as an engagement process? • Is there anything more we can go as a group to improve our reach into the community? • Have we publicised feedback results effectively? • Have the timings of consultation affected our overall project plan? • Have our priorities changed as a result of the engagement / consultation process? • Are we capturing all issues?

Analysis v. How qualitative analysis can be conducted v. Data collected under headings from Launch event - e. g. Environment, Traffic, Housing v. Logged and coded from each event v. Representational- looking at key words under each of the headings

Survey v. Review of a NP Survey