New Administrative Review Region One ESC Food Nutrition

New Administrative Review Region One ESC Food & Nutrition Program January 21, 2015

You understand acknowledge that: �The training you are about to take does not cover the entire scope of the program; and that �You are responsible for knowing and understanding all handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instruction on operating the program. Acknowledgment Statement

�Provide an overview of the onsite and offsite AR process �Review revised CN Labels & Product Information Document for the AR (aka Nutrition Analysis Binder) Objectives

�Who AR? has been through a CRE or Question…

�“A standardized review process developed by USDA that includes a comprehensive offsite and onsite evaluation of contracting entities (CE’s) participating in the following programs…” ◦ ARM Section 23. 5 What is an Administrative Review?

National School Lunch Program School Breakfast Program Afterschool Care Program At Risk CACFP Fresh Fruit & Vegetable Program Seamless Summer Option Special Milk Program Other Special Nutrition Programs

� Authorized Representative � Critical Areas of Review � Dietary Specifications Tool � General Areas of Review � Non-Systemic Findings Key Terms & Definitions

�Offsite Assessment Tool �Onsite Assessment Tool �Performance �Systemic Standards Finding �TX-UNPS Key Terms & Definitions

� Offsite & Onsite � Technology � Technical Assistance � Observation � Risk of meal prep and service Based � Communication is key! What’s New?

JUNE When will I know? ? JULY

�CE’s receive an email from TDA regarding notification of Administrative Review (AR). �CE’s Superintendent, CN Director, and ESC receive email. Getting Ready

�Attachments ◦ Announcement Letter �Onsite Monitor(s) �Important Dates ◦ 2015 AR areas ◦ Offsite AR Checklist ◦ Onsite AR Checklist ◦ Resource Management Summary (revised) ◦ TX-UNPS New AR User Guide ◦ 2015 FSMC List Enclosure Email Announcement

Announcement Letter

Administrative Review Areas

Getting Started

Offsite AR Checklist

Onsite AR Checklist

FSMC Additional Records

TX-UNPS User Guide

�WHEN DOES MY REVIEW START? OFFSITE (8 -12 wks prior) ENTRANCE CONFERENCE AR Timeline ONSITE EXIT CONFERENCE

• Gather your team • Review Policies & Procedures • Review menus for compliance • Check Recipes/FPR’s • Train staff First Thing’s First…

�Critical Area 1 (PS 1): Reimbursement Meal Access & ◦ Certification and Benefit Issuance ◦ Verification ◦ Meal Counting and Claiming Critical Areas of Review

�Critical Area 2 (PS 2): Quality Meal Pattern & Nutritional ◦ Meal Components and Quantities ◦ Offer vs. Serve ◦ Dietary Specifications and Nutrient Analysis Critical Areas of Review

� Resource Management � Civil Rights � CE Onsite Monitoring � Local Wellness Policy � Competitive Food Sales � Water General Areas of Review

�Communication with TDA ◦ 8 -12 week phone call ◦ 6 week phone call ◦ 2 week phone call TDA Phone Calls

� 8 -12 weeks prior to onsite �TX-UNPS Modules �Risk Assessment Tools ◦ Meal Compliance ◦ Dietary Specifications ◦ Resource Management Risk Indicator Offsite Process

�Validate �Observe meal preparation and service �Evaluate overall compliance �Answer Monitor’s questions �Provide documentation by request Onsite Process

�Outdated Recipes �NO Recipes �Incorrect/Incomplete Food Production Records �Financial: Indirect Costs, Fund Balance �Incorrectly Processing Applications Areas of Concern…so far

�Food Safety Program �Onsite Monitor Form �Attachment B/Policy Statement Continued…

Corrective Action Plan (CAP) – previous term used for documentation to correct findings resulting from a review. CAP or CAD? Corrective Action Documents (CAD) – documentation that is uploaded into TX-UNPS in response to findings resulting from an AR.

TX-UNPS USER GUIDE

TX-UNPS

OFFSITE MODULE

Meal Compliance Risk Assessment Tool

Resource Management Summary

CN Label & Product Information Binder

�www. squaremeals. org �Administrator’s Reference Manual “ARM” (Section 23) �USDA �Region One ESC Specialists! Resources

Questions?

Carmen Ocanas. Lerma � Kimberly Keller Iris S. Perez � (956) 984 -6124 � colerma@esc 1. net Food & Nutrition Program Specialist (956) 984 -6121 klkeller@esc 1. net Food & Nutrition Program Specialist (956) 984 -6102 iperez@esc 1. net Gilbert Requena Erika Leal Sandra Bazan � Food & Nutrition Program Director Food & Nutrition Program Specialist (956) 984 -6108 grequena@esc 1. net Food & Nutrition Program Technician (956) 984 -6126 eleal@esc 1. net Food & Nutrition Program Assistant (956) 984 -6120 sbazan@esc 1. net