State Software Redesign North Point ESC August 1
- Slides: 23
State Software Redesign North Point ESC August 1, 2018
Redesign Overview �Overall Project Status �Time Line �Pilot Purpose and Scope �Implementation Considerations �Reference Tools �USPS/USAS What does it look like? What does it do differently? �Grid Functionality �Forecast �Reporting Capabilities
Overall Project Status �User Acceptance Testing (UAT) is ongoing �Two-Month Pilot Program is complete �Project is operating under the guidance of the Fiscal Redesign Oversight Committee (FROC)
Overall Project Status �Additional requirements have been defined for Accounts Receivable and Equipment Inventory �Accounts Receivable build project has begun �Project updates are being issued to District Treasurers, and also through the OASBO and SSDT Newsletters �Many ITC’s have requested demo instances
Timeline �Pilot Program – Completed �Adjust – September 2017 through January 2018 § Fix, correct, update, modify, enhance �First Wave Began – January - June 2018 § 3 ITC’s and 8 districts �Second Wave Begins – July - December 2018 § Includes additional ITCs and up to 20 some Districts �Waves Three Through Eight - Every Six Months § Includes up to 90 Districts per wave �Currently-Planned Classic Decommissioning § End of CY 2021 Note: these are tentative wave numbers
Implementation Considerations Key Processes: �Data Migration – No Data Conversion or Cleansing Required Can migrate anytime during the month “ between payrolls” �User Training – Two to Three Days �Precertification authorization Dual entry for at least one payroll and one month end
Migration vs. Conversion Migration �All files moved from Classic to Redesign �Account code same as classic �All data history is transferred Conversion �Data may need to be reentered into a new format �Data sets may be different S=single to 1=single �Account code may differ �History may not be accessible
Reference Tools https: //wiki. ssdt-ohio. org/display/p �User and Technical Documentation �Newsletters �Recordings
Redesign What does it look like �Grid Format Customizable with ability to pull reports from the grid �Posting periods Open vs. Current �Canned Reports More complex with many choice options �Template Reports Less complex, easily customizable �Custom Report Generator Advance query, save query, pull in to report generator Write your own report or customize a template report Exports directly to PDF, Excel, HTML…
Grids can be: • Customized • Sorted • Filtered • Used for quick view • Used for detail view • Export to report in excel, pdf…. . . • Advanced query • Query can be saved to generate reports Grid View
Demonstrate USAS Process �Drop Down Menu �Receipt �PO with or without requisition �Invoice and process check �Reconcile and un-reconcile check (auto reconcile) �Transfer and Advance and repay �Distribution / Error Correction
Demonstrate USAS Process �Ability to process in future month �Ability to rerun report in past months �Invoice, refunds & requisitions have Legacy version Refunds have recently been rewritten into the Redesign �Activity Ledger Grid Provides similar access as EIEIO but with printable reports
Demonstrate USPS Process �Drop Down Menu �Job Calendar review �Dashboard – show each area �Modify Payroll by Paygroup �Modify and Unpost and Repost Payroll �USAS can return payroll for correction before posting to USAS accounts
Forecast What does it look like �Grid Format �Generated in CSV Excel �Forecast lines show on Revenue codes Expenditure codes
Forecast What does it look like
Forecast Line Items Revenue Expenditures
Reports: • Canned • Template • Custom Generated • • • PDF Excel HTML Canned Reports USPS
Reports: • Canned • Template • Custom Generated • • • PDF Excel HTML Template Reports USPS
Reports: • Canned • Template • Custom Generated • • • PDF Excel HTML Canned Reports USAS
Reports: • Canned • Template • Custom Generated • • • PDF Excel HTML Canned Reports USAS
Report Manager �Generate and download reports �Email report definitions to other Districts �Upload report definitions from other Districts �Download to various outputs Excel, PDF etc. Example next slide �Share reports with others within your district Advisors Principals
Top Ten �Ability to reopen “current period” for corrections �Ability to have multiple “posting” periods open �Ability to delete payroll without loss of exception �Ability to be in multiple working screens �Ability to pull reports directly into Excel �Ability to customize individuals grids �Auto population of account codes �Employee Dashboard �Web based operating system
Thank You �Wiki Demo: https: //prod-usas. demo. ssdt. io/vui/login/#!login-page https: //prod-usps. demo. ssdt. io/vui/login/#!login-page �Questions?
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