Training Workshop on Advanced Features of Panopto and

Training Workshop on Advanced Features of Panopto and Zoom for Teachers and Staff of Programme Teams Date/Time: 31 March 2020 Tue, 4: 30 pm Language Used: Cantonese with English notes ITS SECTION CUSCS, CUHK Copyright 2020. School of Continuing and Professional Studies, CUHK

WORKSHOP OUTLINE Part I Topics on Panopto Quick Review of Basic Operations Advanced Features Evaluation Feature (Panopto Analytics and Statistics) Part II Topics on Zoom Breakout Room Waiting Room Enable and add a Co-Host Usage Report (not available for Free Zoom accounts) Prevent “Zoom-bombing” and other best practices Part III Experience Sharing on conducting an Online Assessment using Moodle Quiz Points to note when conducting an Online Examin/Test/Quiz using Moodle Quiz Copyright 2020. School of Continuing and Professional Studies,

Part I Topics on Panotop By Mr. Francis Tam Regional Sales Director, Panopto Copyright 2020. School of Continuing and Professional Studies, CUHK

Part II Topics on Zoom By Mr. Nigel Lee ITS Manager, CUSCS, CUHK Copyright 2020. School of Continuing and Professional Studies, CUHK

ADVANCED FEATURES IN ZOOM MEETING 31 st March 2020

TOPICS • CUHK / non-CUHK Zoom accounts • CUSCS e-learning support page • Sign in your Zoom Web Portal • Breakout rooms • Waiting room • Co-host • Usage report • Prevent ‘Zoombombing’

CUHK ZOOM ACCOUNTS e. g. cuhk. user@cuhk. edu. hk

NON-CUHK ACCOUNTS e. g. peter. paul@mary. com

CUSCS E-LEARNING SUPPORT PAGE • http: //cuscs. hk/elearning-support

SIGN IN YOUR ZOOM WEB PORTAL

BREAKOUT ROOM Main Meeting Room Nigel (Host) Breakout room 1 Peter Breakout room 2 Breakout room 3 Trump Putin Paul Jung Un Pudding Mary Winnie Pun

BREAKOUT ROOM 1. Enable it in the Zoom Web portal > Settings > In Meeting (Advanced) 2. You must use a Zoom desktop client (i. e PC or Mac) to host a meeting.

BREAKOUT ROOM

BREAKOUT ROOM

BREAKOUT ROOM

BREAKOUT ROOM

BREAKOUT ROOM

BREAKOUT ROOM

BREAKOUT ROOM

WAITING ROOM Main Meeting Room Host Co-host Waiting Room Peter Paul Mary

WAITING ROOM

WAITING ROOM

WAITING ROOM

WAITING ROOM

CO-HOST

CO-HOST

CO-HOST

USAGE REPORT • Not available for Zoom Free accounts • Sign in Zoom Web Portal > Reports

USAGE REPORT

USAGE REPORT

USAGE REPORT

USAGE REPORT • Note: The Attentiveness Score will only work if you have enabled the ‘Attention tracking’ feature in Zoom Web Portal > Settings > In Meeting (Advanced). Otherwise, all participants will have a 100. 0% attentiveness score.

PREVENT ‘ZOOMBOMBING’

PREVENT ‘ZOOMBOMBING’ • Always set a password for your meeting • Without password: https: //zoom. us/j/6445193512 • With password: https: //zoom. us/j/6445193512? pwd=a. VE 0 d. Vk 5 Wj. Vi. ZUkwa. Vpq. Zz. Nrd. HFZ Zz 09

PREVENT ‘ZOOMBOMBING’ • Disable ‘Join before host’

PREVENT ‘ZOOMBOMBING’ • Only allow the host to share screen

PREVENT ‘ZOOMBOMBING’ • Only allow the host to share screen

PREVENT ‘ZOOMBOMBING’ • Kick the bomber out of the meeting

Part III Sharing the experience of Online Assessment using Moodle Quiz By Ms Maggie Cheung Lecturer, CUSCS, CUHK Copyright 2020. School of Continuing and Professional Studies, CUHK

Notes when conducting Online Exam/Test/Quiz using Moodle i) Instructions for Candidates before start of a Quiz Candidates will only have ONE ATTEMPT to SUBMIT Candidates must press the SUBMIT button on the last page WITHIN THE TIME LIMIT ii) Keep close contact with all Candidates during the Online Quiz For technical matter and support For giving reminder to Candidates, e. g. the time limit, press the SUBMIT button at the end For special and ad hoc arrangements e. g. Use Zoom as an Online Communication Tool between Teacher and Candidates : By providing the Zoom Meeting ID, link and other details to Candidates before the exam Copyright 2020. School of Continuing and Professional Studies, CUHK

Notes when conducting Online Exam/Test/Quiz using Moodle Sample Instructions for Candidates, Online Exam/Test/Quiz with time limit (for reference only) 1. Please join the Zoom meeting during the online examination for communicating with the invigilator and for support related matters and special notices. Zoom Meeting ID : XXXXXXX, Password : XXXXX https: //cuhk. zoom. us/XXXXXXXXXX 2. Candidates will only have ONE ATTEMPT TO SUBMIT the online examination. 3. Candidates must SUBMIT the examination by pressing the SUBMIT button on the last page WITHIN THE TIME LIMIT. Otherwise, your answers cannot be saved or submitted automatically. 4. NO LATE SUBMISSION will be accepted. For details of setting a Moodle Quiz, please refer to the Moodle User Guide here: http: //moodle. scs. cuhk. edu. hk/mod/page/view. php? id=41170 Copyright 2020. School of Continuing and Professional Studies, CUHK

Further Information 1. Recording of today’s meeting Video link of today’s recording will be shared and sent to all participants 2. CUSCS elearning information for teachers http: //www. cuscs. hk/elearning-support 3. Technical support and contact Panopto: Please send email to panopto-admin@scs. cuhk. edu. hk Zoom: Please send email to zoom-admin@scs. cuhk. edu. hk Moodle and Veri. Guide: Please send email to moodle-admin@scs. cuhk. edu. hk Copyright 2020. School of Continuing and Professional Studies, CUHK