Standards of Learning Tests Examiner and Proctor Training

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Standards of Learning Tests: Examiner and Proctor Training Developed by the Virginia Department of

Standards of Learning Tests: Examiner and Proctor Training Developed by the Virginia Department of Education

Examiners and Proctors This presentation is not mean to be the only document Test

Examiners and Proctors This presentation is not mean to be the only document Test Examiners and Proctors use in preparing for your school’s testing. It is designed to be a guide. The Examiner’s Manual should be read in its entirety prior to testing. Any documented given to you by your STC (i. e. , Read Aloud Guidelines) should also be read prior to testing. All guidelines established by the Virginia Department of Education and Montgomery County Schools must be followed. Training for Examiners 2

Examiners and Proctors What is the difference between an examiner and a proctor for

Examiners and Proctors What is the difference between an examiner and a proctor for Standards of Learning (SOL) testing? As defined in the Examiner’s Manual: An “Examiner” is responsible for administering the SOL tests according to the procedures outlined in the Examiner’s Manual and for maintaining security of test materials. Training for Examiners 3

Examiners and Proctors As defined in the Examiner’s Manual: A “Proctor” works with the

Examiners and Proctors As defined in the Examiner’s Manual: A “Proctor” works with the examiner in administering the SOL tests and assists in maintaining an appropriate testing environment. A proctor may be called upon to verify that: • the test was administered according to the procedures outlined in the Examiner’s Manual, • the security of test materials was maintained, and • students did not receive inappropriate assistance on the test. Training for Examiners 4

Examiners and Proctors The training expectations for SOL test examiners and SOL test proctors

Examiners and Proctors The training expectations for SOL test examiners and SOL test proctors are the same. Training for Examiners 5

New Information for 2016 -2017

New Information for 2016 -2017

New Information for 2016 -2017 Several sections of the Examiner’s Manual have been updated

New Information for 2016 -2017 Several sections of the Examiner’s Manual have been updated to include policy updates and to provide clarification or additional information. Appendix B—Special Testing Accommodations All accommodations for students with an IEP/504/LEP plan now have an explanation and an accommodation code assignment Adjustments have been made to some existing accommodations: Multiple Training for Examiners test sessions—test over two or more days—Code 1 7

New Information for 2016 -2017 Code 1—Multiple test sessions—test over two or more days

New Information for 2016 -2017 Code 1—Multiple test sessions—test over two or more days Code 4—Visual aids—updated to address templates or masks that are available in Test. Nav 8 Code 7—Test directions delivery—written directions to accompany oral directions Code 21—renamed “Response Devices” Code 27—renamed “VDOE Special Accommodation Request” Code 31—Flexible schedule—time of day and/or scheduled breaks Code 32—Setting—test location, special furniture, lighting The accommodations section for Limited English Proficient (LEP) students has been updated Training for Examiners 8

New Information for 2016 -2017 Guidelines for Testing Condition Adjustments Available to All Students

New Information for 2016 -2017 Guidelines for Testing Condition Adjustments Available to All Students is in Appendix D The Test Irregularity Form is in Appendix E Test delivery is moving to Test. Nav 8 Students, teachers, test examiners/proctors, and other testing personnel must be familiar with the Test. Nav 8 delivery system prior to testing Project Graduation guidelines have changed Only Project Graduation students who are also Term Graduates are eligible for Expedited Retakes if they have a score less than 375 Training for Examiners 9

New Information for 2016 -2017 Test tickets are updated Student signature line Testing device

New Information for 2016 -2017 Test tickets are updated Student signature line Testing device ID Not in the Manual—but you must say the following: “After you have verified the ticket is yours, sign the ticket and enter your testing device ID. ” Username: Password: Student Signature: _____________ Testing Device ID: _____________ Training for Examiners 10

New Information for 2016 -2017 Student Inactivity Examiner/Proctor should ask the student, “Are you

New Information for 2016 -2017 Student Inactivity Examiner/Proctor should ask the student, “Are you finished with your test? ” No—Examiner/Proctor says, “You need to continue with your test. ” If the student continues to not work on the test, the student may be dismissed from the room The STC will mark the student’s test complete This should be a very infrequent occurrence Call DDOT and submit as an irregularity Yes—Examiner/Proctor should direct the student through the submit process Training for Examiners 11

New Information for 2016 -2017 Computer Adaptive Tests—For Students with a Plan (IEP/504/LEP) If

New Information for 2016 -2017 Computer Adaptive Tests—For Students with a Plan (IEP/504/LEP) If the student has multiple-day testing and will take the test over two (2) days, the student may take the online assessment If the student has multiple-day testing and will take the test over three (3) or more days, the student MUST take the test in paper/pencil format Training for Examiners 12

New Information for 2016 -2017 Computer Adaptive Tests in Grades 3, 4, & 5

New Information for 2016 -2017 Computer Adaptive Tests in Grades 3, 4, & 5 Reading The tests will have two “portions” A screen with a STOP sign will appear when the student has completed the first portion This screen directs the student to NOT select the Forward/Right Navigation Arrow (to go to the next portion of the test) until told to do so—a seal code is NOT required Students may take an individual break when they complete the first portion of the test Group breaks are NOT permitted Montgomery County is administering the entire test in one day Training for Examiners 13

New Information for 2016 -2017 Computer Adaptive Tests in Grades 3, 4, & 5

New Information for 2016 -2017 Computer Adaptive Tests in Grades 3, 4, & 5 Reading The Reading CAT assessments are “Passage Based” A student may bookmark an item and review the test questions within a passage The Review Drop Down will only list the answered questions Once a student proceeds beyond all the questions associated with a passage, s/he will not be able to go back to that passage The student must respond to a question before advancing to the next item The test is available in audio format Read alouds for the CAT must be administered on a one-to-one basis Training for Examiners 14

New Information for 2016 -2017 Computer Adaptive Tests in Grades 4, 5, 6, &

New Information for 2016 -2017 Computer Adaptive Tests in Grades 4, 5, 6, & 7 Mathematics Students may not use a calculator in the first portion This icon will be on each page of the first portion A screen with a STOP sign will appear when the student has completed the first portion This screen directs the student to NOT select the Forward/Right Navigation Arrow (to go to the next portion of the test) until told to do so—a seal code is NOT required Students may take an individual break when they complete the first portion of the test Group breaks are not permitted Training for Examiners 15

New Information for 2016 -2017 Computer Adaptive Tests in Grades 4, 5, 6, &

New Information for 2016 -2017 Computer Adaptive Tests in Grades 4, 5, 6, & 7 Mathematics Students may use a calculator on the second portion Students should be given a calculator before proceeding to the second portion A bookmark and review are not available The student must respond to a question before advancing to the next item The CAT is available in the Plain English Math version The test is available in audio format Read alouds for the CAT must be administered on a one-to-one basis Training for Examiners 16

New Information for 2016 -2017 Divisions may be audited in two different ways: Test

New Information for 2016 -2017 Divisions may be audited in two different ways: Test Administration Audits—These are on-site visits that occur during the administration of Standard of Learning assessments A team of auditors from VDOE visits one or more schools within the division during a test administration to observe testing procedures Data Audits—These are audits of a school’s data related to Standards of Learning testing A team of auditors from VDOE reviews a school’s test records in Pearson. Access in conjunction with supporting documentation submitted by the division Training for Examiners 17

New Information for 2016 -2017 Purpose of Audits To ensure that tests are administered

New Information for 2016 -2017 Purpose of Audits To ensure that tests are administered according to VDOE guidelines To ensure that data related to test attempts is being coded accurately To ensure all students are being accounted for To identify ways to improve the Virginia Assessment Program Training for Examiners 18 Selection Region Size of Division Testing Window Testing Schedule Grade levels tested New features of the testing program DDOTs may inform schools that they may be visited as part of the audit process

New Information for 2016 -2017 If a division is selected for a Test Administration

New Information for 2016 -2017 If a division is selected for a Test Administration audit: VDOE staff will call the DDOT and inform her of an audit visit. DDOT will immediately notify all school administrators and STCs that an auditor will be in the division. VDOE staff will request information from the DDOT about specific testing schedules at individual schools Training for Examiners Name of School Specific Dates of Testing Subject(s) to be Tested Start Times of Materials Distribution Testing Locations Test Examiner/Proctor Names Number of Students Times testing begins 19

New Information for 2016 -2017 If a division is selected for a Test Administration

New Information for 2016 -2017 If a division is selected for a Test Administration audit: VDOE staff will notify the DDOT the day prior to the visit of the school(s) to be visited and will verify start times for distribution of materials. The DDOT will communicate with the selected school’s administrator(s)/STC(s) to: Inform them of the visit Explain the audit procedures Confirm the test distribution start times Arrange for an area for auditors to talk with examiners and the STC following the test sessions Administrators/STCs may inform their staff of the audit visit. Training for Examiners 20

New Information for 2016 -2017 During the onsite audit visit, auditors will: Observe procedures

New Information for 2016 -2017 During the onsite audit visit, auditors will: Observe procedures for distributing and returning testing materials—including test tickets Observe test sessions as tests are being administered Conduct 15 -30 minute post-test interviews with the Examiners and/or Proctors observed Conduct a 15 -30 minute interview with the School Test Coordinator (STC) Ask to see training materials used at the school to prepare staff for testing Ask to see supporting documentation, such as IEP/504/LEP test accommodation pages Training for Examiners 21

New Information for 2016 -2017 Following the Test Administration audit: An audit report will

New Information for 2016 -2017 Following the Test Administration audit: An audit report will be developed and a summary of all information will be provided to the DDOT generally within 30 days of the audit visit. The results of the audit should be shared with the school’s administration and STC. These results should be used to enhance future training, testing practices, and procedures. Training for Examiners 22

Important Reminders for 2016 -2017

Important Reminders for 2016 -2017

Reminders for 2016 -2017 Student Test Scores: Privacy— It was brought to the VDOE’s

Reminders for 2016 -2017 Student Test Scores: Privacy— It was brought to the VDOE’s attention that in some schools, student confidentiality was not protected when providing SOL test results to students This includes verbiage used when taking students out for remediation and testing after they failed the first administration of the SOL This violates the Family Educational Rights and Privacy Act (FERPA) Training for Examiners 24

Reminders for 2016 -2017 Accommodations must be in listed in the student’s IEP/504/ESL plan

Reminders for 2016 -2017 Accommodations must be in listed in the student’s IEP/504/ESL plan Specific Verbal Prompts to keep student focused on the test—must be specific in plan “Please continue with your test. ” “Keep working. ” “Keep going. ” “Focus. ” “Stay focused. ” The student must be assessed individually The test session must be recorded or proctored Training for Examiners 25

Reminders for 2016 -2017 Students should have the opportunity to practice using the SOL

Reminders for 2016 -2017 Students should have the opportunity to practice using the SOL Practice Tools & Test. Nav 8 Training for Examiners 26

Electronic Devices MCPS procedures for limiting students’ access to all electronic devices during SOL

Electronic Devices MCPS procedures for limiting students’ access to all electronic devices during SOL testing Students should leave electronic devices in their locker or Surrender them prior to testing—placed in a plastic baggie and kept at the front of the room The consequences of accessing electronic devices during must be discussed with students prior to testing The STC will share your school’s process for this discussion Any incident in which a student accesses an electronic device during SOL testing is an irregularity and must be reported immediately to your STC Training for Examiners 27

Cheating MCPS guidelines regarding what actions and behaviors are considered cheating The incident will

Cheating MCPS guidelines regarding what actions and behaviors are considered cheating The incident will be fully investigated The student will receive two days of OSS The student will NOT have an opportunity to retest during the current administration The consequences of cheating on the test must be discussed with students prior to testing The STC will share your school’s process for this discussion Any incident in which a student is suspected of cheating must be reported immediately to your STC Training for Examiners 28

Examiners’ Responsibilities and Activities: Before SOL Testing

Examiners’ Responsibilities and Activities: Before SOL Testing

SOL Test Security View the VDOE Security Power. Point Teachers (Test Examiners/Proctors)—anyone who may

SOL Test Security View the VDOE Security Power. Point Teachers (Test Examiners/Proctors)—anyone who may come in contact with the SOL assessment—whoever that may be in your school Aides Administrators Custodians Administrative Assistants Training for Examiners 30

SOL Test Security All examiners and proctors must: Read the Virginia law regarding the

SOL Test Security All examiners and proctors must: Read the Virginia law regarding the consequences of violating test security procedures, including: Actions for violations of test security procedures (§ 22. 1– 19. 1) Violation of test security procedures: Revocation of license (§ 22. 1– 292. 1) Read, understand, and sign the School Division Personnel Test Security Agreement Ask all questions before signing Questions should be directed to the School Test Coordinator (STC) Training for Examiners 31

SOL Test Security Some specific points from the School Division Personnel Test Security Agreement

SOL Test Security Some specific points from the School Division Personnel Test Security Agreement Security before, during, and after testing is of the utmost importance Teachers/schools cannot require or put undue pressure on students to use a particular testing strategy during testing—this includes providing incentives Points 2 and 10 on the School Division Personnel Test Security Agreement address this Training for Examiners 32

SOL Test Security Non-school employees should not be used as Test Examiners or Proctors

SOL Test Security Non-school employees should not be used as Test Examiners or Proctors They should not come in contact with the test in any way Student teachers Interns Volunteers Substitutes—only substitutes working on their 25 -day contract for insurance purposes may be used for testing Use non-school employees in other capacities Hall monitors Substitutes for classroom teachers who are testing Training for Examiners 33

Electronic Devices Students may not access any electronic devices, including but not limited to

Electronic Devices Students may not access any electronic devices, including but not limited to cell phones, e-books, tablets, games, smart watches, etc. during SOL testing MCPS division guidelines for electronic devices confiscated during SOL testing The device will be checked for pictures of the test, texts, etc. The student will receive two days ISS Parents must pick the device up from the school Student WILL take an alternate form of the test (as mandated by the VDOE) Administrators will send a “robo” call the night before testing to remind parents and students Training for Examiners 34

Manuals for Test Administration Examiners and proctors must be provided with their own copies

Manuals for Test Administration Examiners and proctors must be provided with their own copies of the appropriate manual(s) during training This could include: Examiner’s Manual for each test being administered Supplement to the Examiner’s Manual (for the administration of paper tests) Training for Examiners 35

Manuals for Test Administration Examiners and proctors are expected to read each manual that

Manuals for Test Administration Examiners and proctors are expected to read each manual that pertains to the test being administered prior to the day of testing Read each manual early so that ample time is available to ask the STC all questions that arise Examiners and proctors are encouraged to “mark-up” their manuals in order to deliver the directions to the students in the clearest possible way Regardless of an examiner’s or proctor’s previous experience with SOL testing, there is no substitute for reading the manuals—procedures change Training for Examiners 36

Prepare the Students Prepare your students for testing prior to test day using the

Prepare the Students Prepare your students for testing prior to test day using the Practice items using Test. Nav 8 – Guides can be found on the VDOE website: http: //www. doe. virginia. gov/testing/sol/practice_items/testnav 8. shtml The day of the test should not be first time a student uses Test. Nav 8 The day before testing, remind students to: get a good night’s sleep eat a good breakfast remind them no electronic devices allowed during test Training for Examiners 37

Secure Testing Materials Know the process for receiving secure testing materials from your STC

Secure Testing Materials Know the process for receiving secure testing materials from your STC Counting and checking that you have all required materials takes time, so plan accordingly Secure testing materials may include test tickets, test booklets, or writing prompts Examiners must count all secure testing materials issued Examiners must sign a transmittal form after verifying the amount of secure materials received If there is a discrepancy exists between what is listed on the transmittal form and what the Examiner counts, adjustments must be made prior to signing the transmittal form Training for Examiners 38

Non-Secure Testing Materials Non-secure testing materials are listed in each Examiner’s Manual and vary

Non-Secure Testing Materials Non-secure testing materials are listed in each Examiner’s Manual and vary by test Examples may include unused scratch paper, pencil or pen, calculator, etc. All scratch paper becomes secure when it is handed out to students and must be accounted for after testing Know what you should expect to receive for the student(s) you are responsible for testing Training for Examiners 39

Test Site Preparation Remove or cover all curricular materials related to test content and

Test Site Preparation Remove or cover all curricular materials related to test content and test-taking strategies that might influence student performance or provide an unfair advantage to students: class notes, study guides, maps, timelines, graphic organizers, charts, posters, projections, computer programs, textbooks, dry-erase board displays, chalk board displays, bulletin board displays, word walls, etc. Placing physical barriers, free of any writing or graphics, between workstations may be helpful in preventing students from viewing each other’s computer monitors Training for Examiners 40

Test Site Preparation Testing rooms should be quiet, well lighted, and well ventilated Report

Test Site Preparation Testing rooms should be quiet, well lighted, and well ventilated Report problems to the STC Each student’s work space should be clear of books and other materials not required for the test, and it should be large enough to accommodate required testing materials Plan appropriately to avoid overcrowding Seating should be arranged to discourage students from viewing or copying one another’s work and from communicating with one another during testing Students must not have access to cell phones or other devices that are capable of providing an advantage Training for Examiners 41

Accommodations for Students Examiners should be familiar with any special testing accommodations required for

Accommodations for Students Examiners should be familiar with any special testing accommodations required for each student in the testing group prior to the day of testing Special testing accommodations may vary by test It is important to provide accommodations needed for the specific test being administered each day Following Manual Training for Examiners appropriate procedures in the Test Examiner’s 42

Accommodations for Students Coordinate with the STC how special test accommodations will be provided

Accommodations for Students Coordinate with the STC how special test accommodations will be provided to students in the testing group Use the Accommodations Matrix—Mandatory for MCPS Attach the student’s SOL accommodation’s page from the student’s plan One-on-one testing Small-group testing Included in the regular classroom Descriptions of special test accommodations are included in each Examiner’s Manual Training for Examiners 43

School Testing Schedule Examiners should be aware of the overall testing schedule in your

School Testing Schedule Examiners should be aware of the overall testing schedule in your building Based on the schedule in your school, examiners should review the procedures outlined in the Examiner’s Manual For example, breaks that are student-initiated vs. teacher initiated Training for Examiners 44

Procedures for Contacting STC Know the procedure for contacting the STC during testing The

Procedures for Contacting STC Know the procedure for contacting the STC during testing The STC will describe the procedure and provide examples of situations for which s/he should be contacted Training for Examiners 45

Remember… Read all the manuals issued to you Ask questions before the morning of

Remember… Read all the manuals issued to you Ask questions before the morning of testing If you are unsure of any policies and procedures, ask the STC for guidance If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing There is no substitute for reading the manuals Training for Examiners 46

Examiners’ Responsibilities and Activities: During SOL Testing

Examiners’ Responsibilities and Activities: During SOL Testing

Contacting the STC The STC is the liaison between your school and the Division

Contacting the STC The STC is the liaison between your school and the Division Director of Testing When testing, do not bypass your STC. Something you think may be minor could actually be an irregularity If a situation occurs in which you must contact the STC during testing, the integrity of the testing environment must be maintained in order for testing to continue If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing Training for Examiners 48

Test Site Preparation To help prevent irregularities, carefully check the test room on the

Test Site Preparation To help prevent irregularities, carefully check the test room on the day of testing before distributing any test materials to students Do not assume the test sites are ready, including rooms used as alternate test sites Ensure the test site is ready for testing, even if the room was used previously to administer tests to students Ensure all rooms used for testing have been properly prepared so that test-taking strategies and content information are not visible It may be helpful to place a “Testing: DO NOT DISTURB” sign on the door Training for Examiners 49

Test Site Preparation Arrange seating to discourage students from viewing or copying one another’s

Test Site Preparation Arrange seating to discourage students from viewing or copying one another’s work and from communicating with one another Examiners must ensure students do not have access to unauthorized materials within the room or in desks Make sure all desks/workstations are clear of all materials not needed/authorized for testing Have students place book bags and other materials away from the desks/workstations Make sure students do not have access to cell phones or other electronic devices Training for Examiners 50

Getting Started Be sure students receive their own test ticket Watch for students with

Getting Started Be sure students receive their own test ticket Watch for students with similar names or siblings Students should sign their name on the test ticket Students should put their device ID on the test ticket Students should check to be sure that it is their name on the screen after they log into Test. Nav Training for Examiners 51

Getting Started Read the directions for students (in bold type) from the Examiner’s Manual

Getting Started Read the directions for students (in bold type) from the Examiner’s Manual exactly as written If a mistake is made in reading a direction, use the verbiage provided in the Examiner’s Manual, then read the direction again Unless otherwise noted in the Troubleshooting section of the Examiner’s Manual, examiners must not touch a student’s mouse, keyboard, or computer screen Problems with technology should be reported to the STC No one, besides the student, must ever use a student’s test ticket to log in to Test. Nav for any reason Training for Examiners 52

Distributing Test Materials Distribute the test materials exactly as prescribed in the Examiner’s Manual

Distributing Test Materials Distribute the test materials exactly as prescribed in the Examiner’s Manual All materials must be distributed directly by the examiner to each individual student Examiners must never have students pass testing materials, scratch paper, etc. , to each other Keep track of the amount of scratch paper distributed to each student in order to know exactly how much scratch paper to collect from each student Training for Examiners 53

Absent Students Report absent students to the STC Put a diagonal slash through the

Absent Students Report absent students to the STC Put a diagonal slash through the test ticket and write “Absent” at the top Training for Examiners 54

Monitoring Students Test Examiners and Proctors should not be: Reading Grading papers Using electronic

Monitoring Students Test Examiners and Proctors should not be: Reading Grading papers Using electronic devices (except to contact the STC ) Working/playing on the computer Talking to a friend Training for Examiners 55

Accommodations for Students If, on the day of testing, an examiner is unsure about

Accommodations for Students If, on the day of testing, an examiner is unsure about a student’s testing accommodations, the examiner should seek clarification from the STC before the student begins testing Do not make assumptions on your own Specific information regarding testing accommodations is located in the appendices of the Examiner’s Manual PLEASE READ AS THERE ARE SEVERAL CHANGES THIS YEAR Examiners administering read-aloud tests must consult the Guidelines for Administering the Read-Aloud Accommodation for Standards of Learning Assessments AND listen to the Test. Nav 8 audio version of the Practice Test Training for Examiners 56

Accommodations for Students Student Authorization Tickets for online Audio and Read. Aloud tests will

Accommodations for Students Student Authorization Tickets for online Audio and Read. Aloud tests will have an icon indicating the test format: indicates a Read-Aloud test form indicates an Audio test form Examiners need to check that the appropriate icon appears on Student Authorization Tickets for students who should be assigned a Read-Aloud or Audio test form Remember that the audio will not begin until after the sample questions Training for Examiners 57

Irregularities A testing irregularity is anything that occurs while a student is testing that:

Irregularities A testing irregularity is anything that occurs while a student is testing that: inappropriately influences student performance inappropriately influences the reporting of student performance constitutes a breach in test security or results in the improper implementation of mandatory student testing ALL testing irregularities must be reported immediately to the STC Training for Examiners 58

Irregularities Examiners must know the school and division protocol for reporting testing irregularities All

Irregularities Examiners must know the school and division protocol for reporting testing irregularities All testing irregularities must be documented and forwarded to the DDOT The Test Irregularity Form in the Examiner’s Manual may be used to document the irregularity initially for your STC Please provide all appropriate information: Student’s legal name STI (101…) Correct form of the test Training for Examiners 59

Irregularities Examples of irregularities are included in the Examiner’s Manuals; they might include, but

Irregularities Examples of irregularities are included in the Examiner’s Manuals; they might include, but are not limited to: A student becomes ill or has to leave for an appointment during testing and cannot finish the test A student leaves the test setting without an escort or monitor A student accesses a cell phone or other electronic device during testing A student is observed cheating during the test An adult provides inappropriate assistance to a student during testing A student is provided with an inappropriate manipulative (e. g. , calculator) during testing An unused test ticket is missing Training for Examiners 60

Monitoring Test Sessions Once students and the test examiner enter the testing room, all

Monitoring Test Sessions Once students and the test examiner enter the testing room, all instruction and/or review of the content covered by the test or discussion of testing strategies must stop Monitor test sessions by moving as unobtrusively as possible about the room and ensure that students are working independently Off Seat/On Feet Training for Examiners 61

Monitoring Test Sessions Examiners must not engage in any activities that interfere with monitoring

Monitoring Test Sessions Examiners must not engage in any activities that interfere with monitoring testing; such activities include but are not limited to: Reading Grading papers Using electronic devices Working/playing on the computer/tablet/cell phone Talking to a friend, etc. Training for Examiners 62

Monitoring Test Sessions Examiners must not: Read test items Copy test items Take notes

Monitoring Test Sessions Examiners must not: Read test items Copy test items Take notes about the test Record student responses to test items Discuss test items or test content with anyone during or after the test session Help must not be given on any test item Training for Examiners 63

Monitoring Test Sessions Examiners must not: Leave students or test materials unattended for any

Monitoring Test Sessions Examiners must not: Leave students or test materials unattended for any length of time Test examiners must be in the room at all times—not in the hallway, not standing in the doorway, not in the room next door Allow students to have access to cell phones and other electronic devices Allow students to have access to any unauthorized materials Training for Examiners 64

Answering Student Questions The Examiner’s Manuals provide directions for how to handle student questions

Answering Student Questions The Examiner’s Manuals provide directions for how to handle student questions that arise during testing Follow the directions related to student questions in the Examiner’s Manuals exactly as written Examiners must never read test questions/words Reading a test question/word is a violation of test security Training for Examiners 65

Reporting Errors If a student reports an error in a test question and/or answer

Reporting Errors If a student reports an error in a test question and/or answer choices, the examiner must not read the test question; instead: Record the following: Name of the student Subject area of test and level Form number Question number A brief statement of the student’s concern Tell the student that the concerns will be reported. Notify the STC of the student’s concern, and the STC will notify the Division Director of Testing (DDOT) Training for Examiners 66

Reporting Errors Do not communicate information related to the test questions and/or answer choices

Reporting Errors Do not communicate information related to the test questions and/or answer choices through electronic mail or in any other manner that will jeopardize the security of the test item Training for Examiners 67

Technical Issues During Testing If a technical issues arises during testing, CONTACT YOUR STC

Technical Issues During Testing If a technical issues arises during testing, CONTACT YOUR STC IMMEDIATELY S/HE WILL THEN CONTACT THE DDOT—IN ALL SITUATIONS An incident that you may think is incidental may in fact be an irregularity If a technical issue impacts a student’s test: Keep the student in the secure testing environment under testing conditions while awaiting assistance Refer to the Troubleshooting section of the Examiner’s Manual for directions regarding frequently encountered online test scenarios Contact the STC immediately 68 Training for Examiners

Extended Testing SOL tests are untimed but must be completed within one school day

Extended Testing SOL tests are untimed but must be completed within one school day Students who have not completed their tests at the end of the allotted time should be given additional time to finish and may be moved to an alternate location When moving to an alternate location, students must be constantly and carefully monitored Students must not: Have access to any content materials or electronic devices Interact with other students or discuss the test or course content in any way with anyone Training for Examiners 69

Extended Testing Students’ test materials (including all test tickets, test booklets/prompts, scratch paper, test

Extended Testing Students’ test materials (including all test tickets, test booklets/prompts, scratch paper, test manipulatives) must be carried by school personnel, trained in test security, from the original test site to the alternate location The school must establish and follow procedures that ensure all materials are accounted for each time materials are transferred from one adult to the next Training for Examiners 70

Emergency Procedures If an emergency occurs, the safety of the students and the examiner

Emergency Procedures If an emergency occurs, the safety of the students and the examiner is the first priority The second priority is to secure test materials and student responses Since emergency drills are not to be conducted during testing, any emergency notification should be considered “real” Stay calm and follow the safety procedures established by your school and provided by your STC The Virginia Department of Education (VDOE) will determine the next steps for testing after receiving information from the DDOT regarding the emergency Students should NOT resume testing until instructed to do so by the STC Training for Examiners 71

Emergency Procedures The DDOT will provide VDOE information related to the emergency Security of

Emergency Procedures The DDOT will provide VDOE information related to the emergency Security of the test site Were test rooms locked? Did anyone access the room after the examiner and students left? Security of the test materials Were tests exited and/or computers shut down? Has examiner accounted for all test materials? Security of the test environment for students Did students interact? Did students have access to electronic devices? Did students have access to curricular materials? Did students remain under direct supervision of the examiner? Time remaining to complete testing Training for Examiners 72

Emergency Procedures At the conclusion of the emergency, students must remain quiet and cannot

Emergency Procedures At the conclusion of the emergency, students must remain quiet and cannot communicate with one another while you await further instruction from the STC VDOE will determine the next steps for testing after receiving information from the DDOT regarding the emergency Training for Examiners 73

Examiners’ Responsibilities and Activities: After SOL Testing

Examiners’ Responsibilities and Activities: After SOL Testing

Collecting Test Materials Collect test materials from each student as they complete the test

Collecting Test Materials Collect test materials from each student as they complete the test according to the directions in the Examiner’s Manual Collecting and accounting for all materials distributed to each student is imperative Once scratch paper has been distributed to students during testing, it is considered secure test material All scratch paper, used and unused, that was distributed to students must be collected from individual students and returned to the STC Training for Examiners 75

Returning Test Materials The STC will count all test materials returned by the examiner—in

Returning Test Materials The STC will count all test materials returned by the examiner—in your presence—and verify the counts match the transmittal form, and initial the transmittal form The examiner will sign the Examiner’s/Proctor’s Affidavit All test materials must be transferred to the next location (test site for extended testing or secure testing materials storage room) by an adult who counts the materials and maintains the security of the materials during transfer Training for Examiners 76

Maintaining Test Security Do not discuss the test at any time with anyone Discussing

Maintaining Test Security Do not discuss the test at any time with anyone Discussing the test or any test content is a violation of the School Division Personnel Test Security Agreement Training for Examiners 77

Reminders Read all applicable manuals prior to testing If at all possible, ask questions

Reminders Read all applicable manuals prior to testing If at all possible, ask questions prior to the first day of testing—this helps testing days run smoothly Report any situations which could be potential test irregularities to your STC as soon as they occur Training for Examiners 78

Examiners’ Responsibilities and Activities: Troubleshooting

Examiners’ Responsibilities and Activities: Troubleshooting

Troubleshooting Do not bypass the STC as your primary point of contact in all

Troubleshooting Do not bypass the STC as your primary point of contact in all situations Please report all irregularities—failing to report an irregularity can be far more serious than the irregularity itself Training for Examiners 80

Be Prepared for an Onsite Audit

Be Prepared for an Onsite Audit

References Examiner’s Manual Guidelines for Administering the Read Aloud Accommodation for Standards of Learning

References Examiner’s Manual Guidelines for Administering the Read Aloud Accommodation for Standards of Learning Assessments http: //www. doe. virginia. gov/testing/participation/guidelines_read_aloud. pdf Virginia Department of Education Practice Items— http: //www. doe. virginia. gov/testing/sol/practice_items/testnav 8. shtml Training for Examiners 82