Writing SOL Proctor Training Yorktown High School March

Writing SOL Proctor Training Yorktown High School March 2020

Testing Dates Writing SOL is given over 2 days: Day 1 - multiple choice, Day 2 – Short Paper About half of the 11 th graders take theirs on Monday 3/16, and Tuesday 3/17, the other half take theirs on Thursday 3/19, and Friday 3/20 Mon. 3/16 Tue. 3/17 Wed. 3/18 Thur. 3/19 Fri. 3/20 Multiple Choice Short Paper Make ups Multiple Choice Short Paper

Proctors Each room is assigned 2 proctors. Proctors should discuss with each other and decide who will sign out and return all materials. Proctors must not engage in any activities that interfere with monitoring testing. Such activities include but are not limited to reading, grading papers, using electronic devices, etc. Proctors are allowed to use cellphones to contact Wendy’s cell phone number will be on a handout in your test material basket, do not call, texting is preferred, except for proctors in the Patriot Hall where there is no cell phone signal. Proctors must actively monitor all students by walking the isles frequently to ensure no cheating is happening

Test Security While in the testing room, students may not access cell phones or any other electronic devices. Students may not play on their laptops while in the room after submitting their test. Any electronic devices in the testing room must be turned off and placed out of reach of the student. These items can only be returned after the session is complete and students are exiting the testing room. All student breaks must be supervised

Testing Day Procedures One proctor should sign out test materials from room 308 between 7: 55 and 8: 10 Proctors for overflow rooms must report to their locations by their designated time Proctors: Secure materials until testing. Arrange tables and chairs. Make sure all content materials are removed/covered up. Unplug printer in the room.

Day of Testing – Start the Test Start reading directions in Examiner’s Manual prior to handing out test tickets; Students should follow instruction to open Testnav and then sign in

Day of Testing – Troubleshoot Student needs to borrow a laptop? There will be a Dell cart in the Patriot Hall as well as room 308 Proctors should return borrowed Dells to the correct cart after testing Student can’t log in? Check username and password. Check wi-fi connection. Audio not playing? Log out, turn volume on, text session monitor to resume test, log back in. Zoom in / zoom out Mac: command + / command - Dell: control + / control -

Day of Testing – Scratch Paper Scratch paper must be provided by proctors, students cannot bring their own paper into the testing area. Students should be instructed to put their name on each piece of scratch paper used. All used scratch paper will be turned in to central office. All scratch paper must be collected and returned.

Day of Testing – Need to Reset a Test. Nav may log out if: 1. Laptop goes to screensaver mode (falls “asleep”). 2. An application is detected running in the background. 3. Auto update is downloading in the background. It is an easy fix! If you need a test resumed, contact your Wendy via text (only proctors in Patriot Hall should call instead), a paper with Wendy’s phone numbers can be found in your testing material bin After logging back in, follow the prompt on screen

Submitting Test Click "Submit Final Answers" (green button) On the next screen, click "Yes, Submit Final Answers" Make sure you see "Sign out complete. Thank you for using Testnav" Proctors MUST visually check to make sure that the student’s browser is closed prior to leaving the testing room.

Testing block is 8: 19 -10: 20 Late students who arrive before 10: 00 should still take the test Late students who arrive after 10: 00 should report to room 308 Students who finish before 10: 20 should be given a pass to go to class Students who do not finish by 10: 15 should: 1. Exit the test (NOT “submit”) – click upper right corner “sign out of Testnav” 2. One proctor should escort the student(s) to the Patriot Hall/Library, ensuring the security of all testing materials including the test tickets, test booklets, answer documents, and scratch paper. 3. Students are not allowed to discuss the test in any way during this move or have access to any educational materials.

Return Materials after Testing Collect all materials (tickets, headphones, pencils, roster, scratch paper, dictionary, etc. ) and return to Room 308 immediately after proctoring. Report attendance to STC – mark in roster and write “Absent+date” on test tickets, place those tickets on top Please return all materials in the same fashion as they were received: Separate test tickets from scratch paper. Bundle used scratch paper together and unused scratch paper together. Neatly wrap headphone cords. Make your materials as organized as possible.

Please don’t return bins like this:

Thank you for your support!