South Tampa Area Reclaimed STAR Project Phase II

South Tampa Area Reclaimed (STAR) Project Phase II Presented to: City of Tampa, Florida Presented by: May 2005

The City of Tampa’s reclaimed water reuse program accomplishes several City goals S Conserves City’s potable water resources S Avoids the purchase of potable water from Tampa Bay Water S Supports SWFWMD beneficial reuse goals

STAR Phase II: 113 miles of 2 - to 8 -inch pipe 14 miles of 12 - to 24 -inch pipe Ground storage tank and pump station at Howard F. Curren facility

Key project components must be addressed for STAR Phase II S Appropriate sizing of pipes, high service pumps, and ground storage tanks to achieve a high quality of service and avoid low pressure problems S Work with the City to achieve customer connections S Achieve hassle-free construction in established South Tampa neighborhoods S Control costs

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation S A project approach that focuses on achieving hassle- free construction and cost control S Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation S A project approach that focuses on achieving hassle- free construction and cost control S Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments

Senior Consultant David Tippin, P. E. Mike Culpepper, CGC l 41 Years l 31 Years Experience l Former l Pinellas Director, County Tampa Water l Fort Department Lauderdale Steve Daignault, P. E. Chairman Consultants Competitive Negotiation Committee Senior Consultant David Tippin, P. E. Mike Culpepper, CGC Pipeline Design Joel Hall, P. E. Project Manager Robert Ainslie Principal In Charge Tom Waldeck, P. E. l 30 Years Experience l JEA l Ave Maria l GDU Principal in Charge Tom Waldeck, P. E. Manager & Controls Pump Station Project Construction Project Coordination Brenda Ellison Design. Construction Ainslie Hank Postrozny, Robert Ainslie P. E. l Pipeline Design Pump Station Design Joel Hall, P. E. Hank Postrozny, P. E. l l 20 Years l 26 Years l Experience l JEA l City of Tampa l l West l Rockdale Melbourne County l l City of l Mandarin Melbourne Public Outreach Brian Manwaring Karen Woodworth Roberts Communications Marketing, Inc. Outreachand Public Outreach 31 Years Experience Public David L. Tippin Karen Woodworth Brian Manwaring WTF l 15 Years l 10 Years Forsyth County Experience WTP l City of l Pinellas Forsyth County Tampa County Transmission Mains STAR Alexander City Phase I Transmission Main

We will meet Tampa’s WMBE* objectives through essential service firms S Metzger & Willard* – Pipeline design services S Nodarse & Associates, Inc. * – Geotechnical services S Echezabal & Associates, Inc. * – Surveying S Roberts Communications & Marketing, Inc. * – Public involvement and customer sign-up S Kisinger Campo & Associates –

Backing our project team are all the resources needed to get the job done l 14 offices in Florida with 800 employees – 90 in west central Florida offices l 14, 500 employees in 120 offices worldwide

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation S A project approach that focuses on achieving hassle- free construction and cost control S Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments S A team with trust and proven dedication to

Steps to Size and Design Reclaimed Water Irrigation System S Step 1 – Review current assumptions and City policies S Step 2 – Review STAR Phase 1 data to determine diurnal use patterns – hour/day and irrigation frequency – days/week S Step 3 – Determine level of service required S Step 4 – Establish STAR Phase II design demand criteria S Step 5 – Run modeling scenarios for different peaking factors S Step 6 – Evaluate the need for booster facilities

Steps to Size and Design Reclaimed Water Irrigation System S Step 7 – Size piping to meet required flows and pressures at different levels of service S Step 8 – Develop cost analyses for different flow scenarios S Step 9 – Select pipe sizing alternative S Step 10 – Check the diurnal and seasonal availability of reclaimed water from the Howard F. Curren AWTP and compare with projected demands seasonal, daily, and hourly demands S Step 11 – Size storage facilties and pump

Keys to success are communication, understanding and endorsement User Group GIS Water Department Aerials Endorsement of Stakeholders Sewer Department SWFWMD Routine Design Process

Meet with all agencies at project outset to accelerate permitting process S FDEP – Reclaimed water service area S City of Tampa – Right of Way S FDOT – Right of Way S Railroad – Right of Way S Examine coordination with other projects

Detailed permit/approvals tracking provides for at-a-glance assessment of status

We recently sized, designed, and permitted reclaimed water irrigation facilities for Ave Maria, a 5, 000 acre residential development S Ave Maria Water and Wastewater Systems – Planning and design of residential irrigation system with reclaimed water – Planning, design and permitting of water and wastewater

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation S A project approach that focuses on achieving hassle-free construction and cost control S Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieve communication with all involved City Departments

Project Designed and Constructed in 23 months!

Task Order Contracting S Divide pipeline projects into approximately 40 task orders S CH 2 M HILL team to provide 6 design teams S City to pre-qualify to retain 6 acceptable contractors – Unit price bids based on 1/6 of the total quantities S As designs are completed, work is assigned to contractors by task order

Task Order Contracting optimizes design and construction S Allows for simultaneous design and construction, saving time and cost of individual project bidding S Task orders are sized to reduce impact on neighborhoods S Gets users on line quickly and encourages more customers to connect

Additional construction is assigned to best-performing contractors Contractor Performance Criteria Meets / beats project schedule Responsiveness to community issues Responsiveness to restoration issues Cost saving suggestions

Consistent communication and monitoring of design teams will expedite delivery S Assign design packages - as many as team can handle S Hold weekly progress meetings S Maintain ongoing milestone review S Ensure that QA/QC standards are followed

Considering construction during design controls project cost S Constructibility reviews S Task Order Contracting – Allows contractors to plan ahead, resulting in lower prices • Maximize resources • Increased productivity S Fast-track design and construction – Saves time overall, and time is money – Controls cost through efficient construction – Improves designer/contractor performance through workload leveling

Successful project controls result in effective communication Projects Data Documents Expedition Web-Based Access (if desired) Schedule - Primavera (P 3 ) Cost Data REPORTS TO: City Staff Project Team Elected Officials Community Regulators Construct Teams

Simplified project reporting facilitates tracking and decision-making Major Contracts/Purchase Orders: Program: Water Treatment System Design Project No. : 2001 - 01 Project ID Contracts & POs Project Manager: John Stomp Financial Summary : (Data Period) 6 -01 -00 to 06 -30 -00 Financial Summary EAC (Estimate At Completion) : $8, 181, 659 Cashflow Cost Variance Analysis: Ø Insufficient data currently available from LCRA People. Soft Financial Data System. Cost Variance Analysis Critical Issues: Ø Public comment period related to the environmental assessment will close July 9 th Ø Need environmental clearance by the TWDB to begin WWTP construction Critical Issues Record Photo Proposed Site for New Aeration Basin, Southwest Corner of Existing Plant

Successful experience shows capabilities S Pinellas County Galvanized Pipe Replacement Program – Managed design/installation of 118 miles of water distribution pipe in densely urbanized area – Completed in 18 months, under budget, and under the radar – Intensive public outreach defused concerns; No

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation S A project approach that focuses on achieving hassle- free construction and cost control S Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments

Communications plan has four main goals S Achieve customer connections S Effectively inform residents of construction times and locations S Effectively respond to complaints S Coordinate with all stakeholders and the City of Tampa

Customer connections are critical to meeting City reclaimed water goals S Potential revisions to reclaimed water rates and policies to encourage sign-up and connection S Broad range of marketing tools encourages hook-up – – Website Neighborhood meetings Newsletter/FAQs Focus groups from affected areas S Follow-up with customers who did not sign up or connect S Incentives for connection

Focused communication during construction minimizes customer complaints S Neighborhood meetings S Direct mail letter S Door hangers S 24 -hour complaint hotline S Interactive website S Project info sheets S On-site construction Suggested Pinellas County (Draft) tion Letter of Gal Language for Notifica Dear Homeowner: Replacement of water lines in your neighborhood Pipe Replacement Project all galvanized pipe acement project for project. ) d a water line repl behind replacement mission has approve g general reasons ribin Pinellas County Com desc e uag s. (Insert lang over the next 2 year months. in the next several neighborhood with limit the We will be in your rts will be made to t-of-way and all effo righ ed icat se be assured that ded the all be within -way. However, plea will t-of n righ ctio cted. that stru in affe con The ments with s that may be scaping or improve oration of any area impact to any land responsible for rest ities will in fact be Util nty Cou llas Pine be impacted. er supply should not Your drinking wat informed. you _ ral ways to keep ________ We have set up seve Our website is ___ tly asked questions answers to frequen 1. Please find attached is _______ ber num during ne pho 2. The hotline the number to call is (description) and 3. Green Vest Program n atio (loc 4. hborhood is _____ Meeting for your neig construction is ___ Public Information 5. date and time). forward to serving ___. We are looking our hotline #, ______ stions, please call If you have any que you. Just dropping a Sincerely, not e t o say ities Pinellas County Util as part of Fort Lauderdale’s W at er Sy st em Upgrade [insert st reet name] w ill be closed from [insert t ime] to [insert t ime]

Interactive website provides current information to residents S Allows quick search for: – Customer addresses – Project boundaries – Pipe to be installed S “Mouse over” provides project number and construction schedule S Double-click accesses Project

Constant communication with all stakeholders is vital to success Tampa Water Department Public Works and Utility Services FDOT Community Affairs STAR Hotline CH 2 M HILL Team Contracts Administration Department Sewer Department Other Infrastructure Providers People’s Gas CSX Railroad TECO Verizon Neighborhood and Community Relations Business and Engineering Department Housing Development Must happen at all phases of the

To successfully implement the STAR II project, the selected team must provide: S A project team and manager with experience with similar projects S Appropriate sizing of facilities to assure reclaimed water availability to customers ease approach of operation S and A project that focuses on achieving hassle- free construction and cost S control Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City S Departments A team with trust and proven dedication to the City of Tampa

CH 2 M HILL has worked successfully with the City since the 1980 s S David L. Tippin WTF Expansion S David L. Tippin WTF Re-rate S Tampa Potable Water Aquifer Storage Recovery (ASR) Program S Security Vulnerability Assessment S Emergency Response

CH 2 M HILL Team provides the City of Tampa: S A project team and manager with ü experience with similar projects S Appropriate sizing of facilities to assure ü reclaimed water availability to customers and ease of operation S A project approach that focuses on üachieving hassle- free construction and cost control S communications program üComprehensive that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments S A team with trust and proven dedication to ü the City of Tampa