Safety Committee Fundamentals January 24 th 2018 Presented

Safety Committee Fundamentals January 24 th, 2018 Presented by: Jack Slessor SAFE Work Manitoba Prevention Consultant

Housekeeping 1: 15 p. m. – 2: 30 p. m. Exits/Muster Point Washrooms Smoking Phones Participation /Confidentiality

• Today’s presentation is a short overview of the material normally covered in the full-day SAFE Committee Basics Course • We encourage you to consider taking the free full-day training course!

Manitoba’s Five Year Plan

Roles - Focused on Prevention Workplace Safety & Health Branch 6

Introductions What industry or sector do you work in?

Group Discussion What are some of the benefits of a Safety and Health Committee? Why do we need them? What do they do to help make workplaces safer?

Which is motivating your committee?

Rights and Responsibilities in the Workplace The Workplace Safety & Health Act & Regulation v provides us with the legal framework v sets out the rights and duties of all parties in the workplace v requires workplaces to establish procedures for dealing with workplace hazards v provides for enforcement of the law where compliance has not been achieved

Legislation Document Examples Purpose Legally Binding Legislation The Workplace Safety and Health Act W 210 Broad overarching laws Yes Criminal Code of Canada Labour Code Part II Employment Standards Act Jurisdiction Legislation Website Federal Canada Labour Code Part II www. labour. gc. ca Provincial The Workplace Safety and Health Act W 210, Workplace Safety and Health Regulation 217/2006 www. gov. mb. ca

Regulations Document Examples Purpose Regulations Workplace Safety and Health More practical Yes explanations of how the laws are applied in real life Regulation Canada Labour Code Regulations Legally Binding

Manitoba Regulation 217/2006 Workplace Safety and Health Regulation 1. Definitions and General Matters 23. Cranes and Hoists 2. General Duties 24. Pile Driving 3. Workplace S&H Committees and Representatives 25. Work in the Vicinity of Overhead Electrical Lines 4. General Workplace Requirements 26. Excavation and Tunnels 5. First Aid 27. Work in a Compressed Air Environment 6. Personal Protective Equipment 28. Scaffolds and Other Elevated Work Platforms 7. Storage of Materials, Equipment, Machines and Tools 29. Falsework and Flyforms 8. Musculoskeletal Injuries 30. Temporary Structures 9. Working Alone or in Isolation 31. Roof Work 10. Harassment 32. Precast Concrete 11. Violence in the Workplace 33. Demolition Work 12. Hearing Conservation and Noise Control 34. Explosives 13. Entrances, Exits, Stairways and Ladders 35. WHMIS 14. Fall Protection 36. Chemical and Biological Substances 15. Confined Spaces 37. Asbestos 16. Machines, Tools and Robots 38. Electrical Safety 17. Welding and Allied Processes 39. Health Care Facilities 18. Radiation 40. Forestry and Arboriculture 19. Fire and Explosive Hazards 41. Oil and Gas 20. Vehicular and Pedestrian Traffic 42. Firefighters 21. Emergency Washing Facilities 43. Diving Operations 22. Powered Mobile Equipment 44. Repeal and Coming into Force

Rights and Responsibilities in the Workplace Duties of Managers Duties of Employers Duties of Supervisors Internal Responsibility System External Monitoring – Safety & Health Officers Internal Monitoring Safety & Health Committee & Representatives Duties of Workers

Responsibilities Employers – must develop safe work procedures, advise workers and supervisors of any hazards, provide training and maintain tools and equipment

Responsibilities Supervisors – must protect their workers, implement training and enforce safe work procedures and ensure the use of proper equipment (PPE), advise workers of all known or foreseeable risks to safety and health in the workplace Who is a supervisor? Someone who has charge of a workplace or authority over a worker Who is that person(s) in your workplace?

Responsibilities Workers – must follow safe work procedures, use all devices/PPE required by the employer or the regulations, consult and co-operate with the safety and health committee or representative

Sec 2(2)(e) of the WSH Act provides every worker, including supervisors and managers with four basic rights: 1. 2. 3. 4. Right to Know Right to Participate Right to Refuse Dangerous Work Right for Protection from Discriminatory Action Bulletin #255 – Orientation of workers

Workers Rights The right to know - the employer must ensure the worker is……… v Informed about the hazards at work v Trained to recognize hazards v Informed about their rights v Trained in safe work procedures and provided information to protect their safety and health

Workers Rights The right to participate – every worker has the right to participate in safety and health issues by……. . v Being a safety and health committee member v Electing worker members to the safety and health committee v Bringing forward safety and health concerns

Workers Rights The right to refuse dangerous work A worker may refuse to work or do particular work at a workplace if he or she believes on reasonable grounds that the work constitutes a danger to his/her safety or health or to the safety or health of another worker or person

Right to Refuse

Workers Rights • • The right to protection from discriminatory action – no employer, union or person acting on behalf of an employer or union shall take or threaten discriminatory action against a worker for………. Exercising a right under the WSH Act or Regulation Testifying in a proceeding under the WSH Act Giving information about workplace conditions Performing duties as a member of a committee Refusing dangerous work Taking reasonable action to protect the safety or health of another person Complying with the WSH Act and Regulation and/or attempting to have the WSH Act/Regulation enforced Discriminatory action cannot be threatened or taken against a worker for any of these reasons!

Workers Rights If a complaint is made directly to WS&H – a Safety & Health Officer investigates and determines if a Discriminatory Action has occurred. The Safety & Health Officer can…. v Order the discriminatory action to STOP v Order the worker to be re-instated v Order that lost wages be paid v Order a removal of any relevant documentation from the worker’s file v The employer may be subject to an administrative penalty

Requirements of a Safety & Health Committee/Representative Employers must establish a committee for each workplace with how many employees? Ø 20+ regularly employed workers Workplaces with 5 to 19 must have…? Ø A worker representative

Requirements of a Safety & Health Committee/Representative If a workplace has fewer than 5 workers, who is responsible for safety? Ø Everyone is responsible for safety in the workplace; however, the employer is primarily responsible for all safety.

Requirements of a Safety & Health Committee/Representative Any exceptions? Ø A construction project site or seasonal workplace that operates less than 90 days. More than 90 days and 20 or more workers = must establish a committee Ø The director or WSH may establish a written order permitting one committee for more than one workplace or Ø to establish more than one committee for a workplace

Requirements of a Safety & Health Committee/Representative A committee should consist of how many members? Ø Anywhere from 4 to 12 members v At least 1/2 are representing workers (not associated with management) v Worker members must be appointed in accordance with the union or elected by the workers v Employer members must not exceed worker members

Requirements of a Safety & Health Committee/Representative How many co-chairs are required for a committee? Ø There must be two co-chairs – one appointed by the employer and one selected by the worker members (must alternate duties) The names of the co-chairs must be posted where? Ø On the bulletin board

Safety & Health Committee Meetings The primary role of a Safety & Health Committee is to help maintain a safe workplace by representing all employees’ interest in Safety and Health to the employer. In order to carry out it’s duties a committee must have meetings at least? ……………. . once every 3 months

Safety & Health Committee Meetings v Members must be given at least 3 days notice prior to the meeting v Meetings must be held in a suitable location and appropriate resources provided v Special meetings can be called by co-chair or a Safety & Health Officer (urgent matters)

Safety & Health Committee Meetings Are guests allowed to attend committee meetings? Ø Guest must be invited by the entire committee Do all members need to be present to hold a meeting? Ø Not all need to be present, however if decisions are to be made there must be a quorum What is a quorum? Ø ½ worker members and ½ employer members are at a meeting

Safety & Health Committee Meetings Minutes Ø Record minutes at each meeting – names, dates, hazards and their recommendations, etc Ø Signed by each co-chair or their designate who attend in their absence Keep minutes for at least ___ years Ø 10 years Forward a copy to WSH within ___ days of meeting Ø 7 days

Safety & Health Committee Meetings Bulletin Board – What should be posted here? Ø Post minutes on bulletin board within 7 days of meeting Ø Should have the names of all committee members Ø Scheduled dates of meetings Ø The agenda for each meeting & copies of each meeting Ø Any reports from WSH Ø List of the names of the first aiders

Requirements of a Safety & Health Committee/Representative Should committee members be paid while carrying out committee duties? Ø Yes, at their regular or premium pay, as applicable A member is to serve a _______ term of office. Ø two-year, or by union constitution Ø Members can continue to hold position until reappointed or reelected

Roles, Duties and Responsibilities of a Committee/Representative Let’s discuss some of their duties………………… 1. Section 40(10)) … the receipt, consideration and disposition of concerns and complaints respecting the safety and health of workers; 2. Participation in the identification of risks to the safety or health of workers or other persons, arising out of or in connection with activities in the workplace; 3. The development and promotion of measures to protect the safety and health and welfare of persons in the workplace, and checking the effectiveness of such measures; 4. Co-operation with the occupational health service, if such a service has been established with the workplace;

Roles, Duties and Responsibilities of a Committee/Representative Let’s discuss more of their duties…………… 5. Co-operate with a safety and health officer exercising their duties under this Act or the regulations; 6. The development and promotion of programs for education and information concerning safety and health in the workplace; 7. The making of recommendations to the employer or prime contractor respecting the safety and health of workers; 8. The inspection of the workplace at regular intervals § WHEN = Part 3. 2. 2 At least once every 90 days § WHAT = Part 3. 2. 2 The entire workplace

Roles, Duties and Responsibilities of a Committee/Representative 9. The participation of investigations of accidents and dangerous occurrences at the workplace; § WHAT = Part 2. 6 Serious Incident § WHEN = Part 2. 7(1) Notice of a serious incident § WHO = Part 2. 8 – 2. 9(3) Investigation of serious incident and accidents or other dangerous occurrence 10. The maintenance of records in connection with the receipt and disposition of concerns and complaints and the attendance to other matters relating to the duties of the committee; 11. Such other duties as may be specified in this Act or prescribed by regulation.

Roles, Duties and Responsibilities of a Committee/Representative Question? You are a worker committee member and you see your co-worker not wearing their PPE in a required area – what do you do? The committee is not meant to be enforcers of safety & health in the workplace

Inspections Regular inspections have been shown to reduce injuries and illness in the workplace.

Inspections Members are required to inspect the entire workplace at least once every? Ø 90 days – employer and worker member together (committee only) Are members required to assist safety and health officer conducting an inspection? Ø Yes, if requested by the SHO Should planned inspections be conducted before or after a committee meeting? Ø Prior to committee meetings

Hazard Recognition What does SAFE in SAFE Work stand for? Spot the hazard Assess the risk Find a safer way Everyday

Hazard Recognition 1. Spot the hazard - Hazard Recognition What is a hazard? What are the different types of hazards? How do you find hazards?

Hazard Recognition Safety hazards = Safety hazards are anything that can cause an injury. The injury occurs usually immediately after being exposed to the hazard. Let’s name some safety hazards… Ø Ø Ø Pinch points Sharp points or edges Moving machinery Dropping items Fire and explosions

Hazard Recognition Health hazards = Health Hazards are any agent, situation or condition that can cause an occupational illness. Let’s name some health hazards……… Ø Chemical hazards - solids, liquids or gases Agents such as acids, alkalis, solvents, minerals, detergents, pesticides, vapors, smoke and fume Ø Biological hazards - such as bacteria, viruses, dusts and molds ("biohazards“) Ø Physical agents - Where energy is strong enough to cause harm such as electrical currents, heat, light, vibration, noise and radiation Ø Musculoskeletal injury hazards - such as repetitive movements, workstation design, static postures, manual material handling Ø Psycho-Social Hazards - such as harassment and violent situations

Hazard Recognition 2. Assess the risk - Assessing the risk How do you prioritize which hazards you will deal with first? What is the risk of being exposed to this hazard? v Severity of consequence v Probability v Frequency

Hazard Recognition Example

Hazard Recognition Example Exercise

Hazard Recognition Example

Hazard Recognition Example

Hazard Recognition Example Exercise

Hazard Recognition Example

Hazard Recognition Example

Hazard Recognition Example

Hazard Recognition Example

Hazard Recognition Example

Hazard Risk Assessment

Find a Safer Way – Controls

Hazard Recognition 3. Find a safer way - How do you eliminate or control the hazard? v Remove or control at the source v Control along the path v Control at the worker level

Find a Safer Way – Controls The best control method is at the source, since it eliminates the hazard from the workplace. Some of these methods are……. v Elimination v Substitution v Redesign v Isolation v Automation

Find a Safer Way – Controls along the path involve stopping a hazard before it reaches a worker. Some of these controls are…. . v v v Barriers Guarding Shielding Ventilation Relocation Dilution

Find a Safer Way – Controls at the worker level often involve the use of personal protective equipment to minimize or prevent harm. v Administrative controls v Orientation, training and supervision v Safe work procedures v Emergency planning v Housekeeping v Hygiene practices v Personal Protective Equipment (PPE) – last resort!

Find a Safer Way: Hierarchy of Controls Eliminate Hazard Proactive Substitute Hazard Engineering Controls Safe Work Systems to Increase Hazard Awareness Administrative Controls Provide PPE Reactive

Hazard Control Worksheet 1 How would you control the hazard at the source (most effective)? Elimination – First, try getting rid of the hazard. Substitution – If elimination is not practical, try replacing hazardous substances with something less dangerous. Redesign – Engineering can sometimes redesign the layout of the workplace, workstations, work processes, and jobs to eliminate or control hazards. Isolation – Isolating, containing, or enclosing the hazard is often used to control chemical hazards and biohazards. Automation – Dangerous processes can sometimes be automated. 2 How would you control the hazard along the path (between the hazard and the worker)? Relocation (moving the hazardous process, tools, machinery, or equipment somewhere safer). Blocking the hazard (barriers, control rooms, etc). Absorbing the hazard (such as local ventilation to remove the hazard where it is generated). Dilution (general ventilation in the entire work area).

3 Hazard Control Worksheet How would you control the hazard at the worker’s level (least effective)? Administrative controls – These include introducing new policies, improving work procedures, and requiring workers to use specific personal protective equipment and hygiene practices. Work procedures, training, and supervision – Supervisors can be trained to apply modern safety management and supervisory practices. Workers can be trained to use standardized safe work practices. Emergency planning – Written plans should be in place to handle fires, chemical spills, and other emergencies. Workers should be trained to follow these procedures and use appropriate equipment. Refresher training should be provided regularly. Housekeeping, repair, and maintenance programs – Housekeeping includes cleaning, waste disposal, and spill cleanup. Tools, equipment, and machinery are less likely to cause injury if they are kept clean and well maintained. Hygiene practices and facilities – These can reduce the risk of toxic materials being absorbed by workers or carried home to families. PPE and clothing – These are used when other controls aren't feasible, additional protection is needed, or the task or process is temporary. The employer must require workers to use PPE wherever the regulations or organizational work procedures prescribe its use. Workers must be trained to use, store, and maintain their PPE properly. The employer, supervisor, and workers must be informed about the limitations of their PPE.

Investigations Studies have shown that for every serious accident, there about 600 incidents with no visible injury or damage. These incidents provide us with an opportunity to take corrective action and prevent accidents from happening.

Investigations Serious incidents must be reported immediately to WSH v. WSH will determine if they will investigate or advise you to self-investigate v. Co-chairs, committee members or designates must be involved in the investigation

Investigations

Concerns & Committee Recommendations

Concerns & Committee Recommendations The committee’s role – to receive concerns from workers. It is very important to know that a concern brought forward could be speaking for the silent majority. v Ensure the concern is a workplace safety & health matter v Review the concern v Follow through, regardless of whether or not you agree with the concern

Concerns & Committee Recommendations Making recommendations Ø Deal with the issue immediately – management authorized to make a decision If not…… Ø Create a formal recommendation – write a recommendation to the employer

Concerns & Committee Recommendations What issues require formal recommendations? Ø Ø Equipment changes Office layouts Product purchasing Training or orientation programs v Cost factor

Concerns & Committee Recommendations should include… Ø Short-term solutions – solve the immediate cause of the problem Ø Long-term solutions – remove the root cause

Concerns & Committee Recommendations What if the issue or concern has been raised but has not been resolved? ØIssues can be addressed by Workplace Safety & Health through Client Services ØIf not, they will assign a Safety & Health Officer to contact the employer

Concerns & Committee Recommendations

Summary Diligent employers take the lead in supporting safety and health committees. They do this by providing… v Training for each committee member or worker representative – 2 days v Ensuring competent training – knowing the rights, roles and responsibilities v Information to committees – stats, records, WSH material v Time to carry out committee duties v Assistance in workplace inspections and investigations v A response to the committee in writing, on recommendations – 30 days v Support from supervisors and/or managers

Due Diligence Due diligence means that a person has a legal duty (responsibility) to take every precaution reasonable in the circumstances to avoid both harm and an offence against the law. It must be expressed in behaviour and attitude in the workplace – it cannot be made up “after the fact. ” Due diligence essentially means that efforts have been made to consider what hazards might be present and how to mitigate them Employers should have policies, practices and procedures in place…

Safety & Health Committee Meetings

Safety & Health Committee Meetings The primary role of a Safety & Health Committee is to help maintain a safe workplace by representing all employees’ interest in Safety and Health to the employer. In order to carry out it’s duties a committee must have meetings at least? ……………. . once every 3 months

Safety & Health Committee Meetings v Members must be given at least 3 days notice prior to the meeting v Meetings must be held in a suitable location and appropriate resources provided v Special meetings can be called by co-chair or a Safety & Health Officer (urgent matters)

Safety & Health Committee Meetings Are guests allowed to attend committee meetings? Ø Guest must be invited by the entire committee Do all members need to be present to hold a meeting? Ø Not all need to be present, however if decisions are to be made there must be a quorum What is a quorum? Ø ½ worker members and ½ employer members are at a meeting

Safety & Health Committee Meetings Minutes v Record minutes at each meeting – names, dates, hazards and their recommendations, etc v Signed by each co-chair or their designate who attend in their absence Keep minutes for at least ___ years Ø 10 years Forward a copy to WSH within ___ days of meeting Ø 7 days

Safety & Health Committee Meetings Bulletin Board – What should be posted here? Ø Post minutes on bulletin board within 7 days of meeting Ø Should have the names of all committee members Ø Scheduled dates of meetings Ø The agenda for each meeting & copies of each meeting Ø Any reports from WSH Ø List of the names of the first aiders

Safety & Health Committee Meetings Committee members or representatives must be paid to carry out duties such as…… v Prepare for the meeting (1 hr) v Attend the meeting v Attend required safety & health training v It is important to note that failure to pay wages or benefits to a worker performing the duties of a safety and health committee member or representative is considered discriminatory action

Safety & Health Committee Meetings Educational Leave v Employer’s must allow each committee member or worker representative to educational leave, without loss of pay or benefits for the purpose of attending safety & health training seminars, programs or courses of instruction Ø The greater of 16 hours or the number of hours the worker normally works during two shifts Ø Ensure committee members are attending the appropriate training required

Safety & Health Committee Meetings Rules of Procedure must be established to help clarify expectations such as……. v How often will the committee meet v Should include timelines to follow up on concerns v Who will schedule the meetings v Rules respecting the conduct of a meeting v Other matters the committee considers necessary

Safety & Health Committee Meetings Tips for Conducting the Meeting v Meetings should always start on time v Create an agenda before the meeting starts v When reviewing inspection and/or incident reports look for patterns or trends – may require further investigations v Co-chairs are responsible to keep the meeting moving, complete all the agenda and close the meeting v Identify who will be responsible for follow-up on recommendations and when