Project Overall Status January 4 15 2021 Overall

Project Overall Status – January 4 - 15, 2021 Overall Y Schedule Y • • Program is on track, per timeline, scope and budget Colleges are engaged, progress is being made but the budget cuts and remote work is making engagement and work more challenging for staff Scope Y • Tracking Budget Tool, Continuing Education, and Online Admissions Application solutions implementation plans Budget G Remote work continues due to COVID-19. PMO, Steering Committee and colleges continue collaborating on ways to mitigate risks due to the pandemic (revenue decline, resource constraints, remote work, morale). Each remaining Deployment Group (DG) is engaged in ctc. Link activities: • DG 4 completed UAT/Sprint 2 and is conducting Cycle 5/Mock Cutover validation activities in preparation for Feb. 2021 go-live. • DG 5 is finalizing BPFGs and BPFG homework assignments. Go-live is scheduled for October 2021 (specific dates TBD). • DG 6 continues self-paced Global Design Adoption (GDA) and People. Soft Fundamentals and will begin its first BPFGs in January. Replacement Solutions: • Continuing Education – Colleges may use/continue to use Campus. CE or opt out of using the product. As previously planned, the project pays for initial Campus. CE implementation and integration to ctc. Link. Several colleges have worked with Campus. CE to implement per the master contract. Currently working with vendor on finalizing ctc. Link Integration design. • Online Admissions Application – User Acceptance Testing of the new OAA begins in January. Pending successful testing outcomes, DG 2 and DG 3 colleges will go-live on the new "OAAP" on January 29, 2021. Due to timing of the development and the DG 4 testing sprints, DG 4 will go live with DG 5 on the new OAA. • The Planning and Budgeting Cloud Solution (PBCS) work is nearing completion with DG 2 and DG 3 colleges. The first PBCS go-live is scheduled for Feb. 12, 2021 (for DG 2 and DG 3 colleges). Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality. • Gate 6 Allocation of Funds – Approved by OFM/OCIO. Will begin Gate 7 preparations in July 2021 for a November 2021 submission. Overall Status Summary per Deployment Group Executive Summary The project is tracking per schedule, under budget. Rework and implementation of key replacement solutions nearing completion. Scope review will be completed with the update of the requirements traceability matrix (RTM). Completion of the RTM is in process. • DG# DG 2 PMOReported Status Comments Deployed • Transitioned to Support College/ Agency Self. Reported Status Clark, SBCTC, Spokane Falls, Tacoma DG 3 -A Deployed • Transitioned to Support Lower Columbia, Olympic DG 3 -B Deployed • Transitioned to Support Cascadia, Peninsula, Pierce DG 4 DG 5 Y G • • • DG 6 G Centralia (A) Edmonds (A) Highline (A) Seattle (B) Wenatchee (A) Bellevue Bellingham BPFG Homework in progress Big Bend Local Configuration in progress Everett Preparing for Conversion Cycle Grays Harbor #2 Data Validation Green River Skagit Valley Whatcom Bates Clover Park Columbia Basin GDA & PS Fundamentals Lake Washington Preparing to begin BPFG in January Renton Shoreline South Puget Sound Walla Yakima Valley • User Acceptance Testing Sprint 2 in Progress • Training in Progress • Parallel Testing in Progress • Dry Run underway Y Y G G G G G

L Top Risks Reported – as of Jan. 15, 2021 Risk Description Level H High M Moderate Low Submitted by, DG#, Risk#, Date Risk Owner (s) DG 4 College resources are demonstrating burnout with extended remote engagement in project activities due to the following: • fear that normal winter illnesses could be related to COVID • resources and families are contracting COVID (resources are likely to be spread thin to take care of family members with COVID) • stress/distraction for resources who are not able to support families in the hospitals with non-COVID related illnesses • resources are also managing kids who are in remote learning while • COVID stress, lock down, depression, isolation (increases during holiday time) • pressure from furlough impacting family budgets and inability to work or engage during furlough periods • resources are having difficulty in completing regular daily work remotely from home • resources are having difficulty collaborating and engaging with coworkers at their college to coordinate testing activities and business process change planning Due to the items listed above, resources appear to have difficulty retaining remotely delivered information. It is unclear to the project team whether the level of retention of information provided in remote sessions is sufficient for resources. Mitigation TBD, needs governance support. ctc. Link PMO DG 4 Risk #146 (and associated risks) Date: 12/9/2020 TBD DG 4: Quality of Student Financials Conversion We are concerned the go-live quarter (Winter 2021) will not convert with accurate student balances due to the confusion around student financials timelines, activities, and whether the parallel testing will actually occur. ctc. Link PMO team started bi-weekly meetings with the SF team to discuss challenges and open items. For DG 4, parallel testing using cycle 4 data and Dry Run (big scale comparison of legacy and PS data). During the college readiness meeting on 12/7/2020, we asked the DG 4 PMs to provide their list of show stoppers/concerns (for SF and other areas). ctc. Link team will review this information and provide solutions where possible before go live. Daniel Cordas, Seattle PM DG 4 Risk #134 Date: 10/22/2020 Tara Keen, Ajay Koppu, Amy Mac. Neil, Chandan Goel All DGs: Key Bank Cyber. Source Integration Must be deployed by May 2021. This impacts DG 4/5/6 mainly. For DG 4 this work would need to be completed by March 2021 and very close to their go-live date. The Treasurer’s office has reached out to the first three colleges that will be working on the Key. Bank conversion to begin the process. Those colleges are Bellevue, Highline and Lower Columbia. The State Board has met with Cyber. Source to layout plans and to start working on a visual aid/workflow of the process that can be shared with the colleges. Cyber. Source Gateway account created and close to completion for Highline. ctc. Link PMO All DGs Risk #133 Date: 10/15/2020 Sandy Main Risk is also associated with the following COVD Risks logged in PWA: Ø ctc. Link Project Team (Risk #90) Ø Colleges (Risk #91) Ø Customer Support (Draft New Risk #148) H C C Critical Mitigating Actions DG 4: COVID Extended Remote Engagement (Risk #146) C LEGEND: 2

Top Issues Reported – as of Jan. 15, 2021 Issue Level M Medium Low Issue Description Status Update Submitted by, DG#, Issue#, Date Issue Owner (s) Centralia: Two months before DG 4 -A Go-Live, Centralia's local bank dropped the bombshell they could not set up an SFTP site to manage ACH, positive pay, and BAI 2 reconciliation files. Centralia switching to Key Bank 7 weeks prior to DG 4 -A Go Live. Mitigation strategy Plan A: Centralia's Fiscal Services director reached out to the state treasurer’s office, the Attorney General, and Key Bank public sector staff on the necessary steps to getting banking services set up as quickly as possible with Key Bank has indicated they will be able to manage the onboarding and transmission processes simultaneously. Mitigation strategy Plan B: needs to be developed. Stakeholders include: Centralia College, SBCTC Accounting and Business Services division, SBCTC ITD Technology Department, SBCTC ctc. Link Project team, Key Bank, SBCTC ctc. Link Customer Support (including HCM Functional Support and System Accounting). An action items list was created by Centralia PM to ensure critical tasks are aligned. List was shared with SBCTC and project team members to review and include critical tasks. Centralia is close to having a contract with Key Bank. Carrie Powell, Centralia PM DG 4 Issue #121 Issue Date: 12/19/2020 Christyanna Dawson, Sanjiv Bhagat, Dani Bundy DG 4: Unable to complete UAT on schedule due to security, training, and environment issues Seattle Colleges is missing its UAT targets due to issues with the security configuration, incomplete training documents, and issues with the UAT environment. Expected completion of UAT sprint #1 is now December 4. The primary cause of delays has been the delay between realizing a need or an issue and actually having it resolved and insufficient and poorly timed training. During the college readiness meeting on 12/7/2020, we asked the DG 4 PMs to provide their list of show stoppers/concerns (for UAT and other areas). Since then, ctc. Link teams have reviewed this information and have set up one-on-one college facing meetings to bridge the knowledge gaps and will continue to do so before go live. DG 4 completed UAT in the 90 -100% completion range. Daniel Cordas, Seattle PM DG 4 Issue #119 Issue Date: 11/13/2020 Tara Keen, Amy Mac. Neill, Dani Bundy Customer Support Resource Plan Support has hired 10 team members. Interviews for HCM replacement are in process. Senior Functional Analysts (for HCM & FIN) postings are closed and interviews are taking place in early January 2021. ctc. Link PMO All DGs Issue #95 Issue Date: 7/9/2020 Grant Rodeheaver & Dani Bundy H H H LEGEND H High 3

ctc. Link Quality Assurance Scorecard / Moran Technology Consulting Report, December 2020 ctc. Link Quality Assurance Scorecard - Moran Technology Consulting , NOVEMBER 2018 REUTH AREA DESCRIPTION / NOTES STATUS Overall Status Y G SBCTC/ Governance Major schedule changes and new or replacement functionality, budgets, progress, and key project issues are brought to the Governance structure for review and direction/decisions. G Project Management PMO is focused on the preparations for the February DG 4 go-live implementations. The PMO and SBCTC Customer Support have applied a number of go-live and post-live improvements based on lessons learned with experience from prior deployments. G Phase Scope PMO has included the solutions (OAA, PBCS) into the current deployment schedule. Any additional major functionality to be considered by Governance after all colleges are deployed. Y Schedule Status G Training QA recognizes that the ctc. Link schedule for DG 4 B cannot be extended without jeopardizing schedules and remaining ctc. Link budget for deployment. groups DG 5 and DG 6. While the project team is doing all the right things to mitigate risk with Deployment Group 4, the overall schedule status remains YELLOW due to the many critical factors that directly impact the DG 4 schedule. Security Training by the Project for DG 4 colleges continued in December. Extensive Security training materials have been made available to the DG 4 colleges. Security Workbooks and Job Aid tools have been developed by the PMO to make the Security Role better defined for colleges. Good feedback received by QA team regarding this. However, PMO reports that colleges continue to struggle with implementing and maintaining role security. Y Testing QA is concerned that UAT for DG 4 B has fallen seriously behind schedule with limited functional end-user participation. With no flexibility in the schedule, this is a high risk for deployment since College testing remains a key factor in determining their overall readiness. G ctc. Link Tech Environ The ctc. Link Project technical team is now preparing Cycle#5 conversion dry runs. People. Soft Updates (PUMs) were finally installed in December. Technical staff and SBCTC IT have completed working with the vendor on system performance load testing in advance of DG 4 implementation. G Organizational Change Management The DG 4 Go-live is now 1 month from happening. DG 4 colleges are very actively engaged with their staffs. College stress levels are at their highest which is normal as go-live implementation dates are close to happening and the reality sets in. As always, QA remains concerned that the end-users have been trained and are confident that they will be able to work with ctc. Link. DG 4 College PMs are meeting weekly to share information and support each other. The Project Communications team has been working closely with the College PMs, PIOs, and OCMs to share approaches and content that will be key to getting effective communications to students and administrative during and after implementation begins. G Project Staffing Both Project and Customer Support teams have been successful in hiring staff now that personnel can work remotely. Y SBCTC Customer Support The Customer Service team will be conducting meet-and-greet meetings with the DG 4 colleges to introduce staff, triage processes, and support responsibilities. Y SBCTC Application & Production Services Additional technical staff hired and onboarded. Technical staff will need to expand further with the addition of DG 5/DG 6 colleges going live over the next 18 months. G SBCTC Data Services Besides providing Centralized Data services to SBCTC, it has been at the forefront of working with the deployed colleges, supporting Datalink, providing training for PS Queries and supporting additional custom solutions and standard ctc. Link reports. 4

Washington State Office of the Chief Information Officer (OCIO) Oversight as of December 2020 WA State Office of the Chief Information Officer (OCIO) Oversight OCIO Conditions to new ctc. Link Investment Plan Approval Status Y Overall Status ctc. Link Technology Pool Status and Gate # Status Pre-IT Pool Implementation, Stability & Remediation Approved 1 Planning & Remediation Approved 1/1/2018 G 2 DG 2 – Initiation & Structure Phase Approved 1/1/2018 G 3 DG 2 – Construct Phase DG 3 – Initiation & Structure Phase Approved 1/1/2019 G 4 DG 2 – Transition & Deploy Phase DG 3 – Construct Phase DG 4 – Initiation & Structure Phase Approved 7/1/2019 G 5 DG 3 – Transition & Deploy Phase DG 4 – Construct Phase DG 5 – Initiation & Structure Phase Approved 6/11/2020 G 1 Project must remain in line with SBCTC and OCIO policies Ongoing G -- G 2 QA (Moran) to report to ctc. Link executive sponsor and State CIO Complete G G 3 Follow pre-determined OFM funding gates and approvals Complete G 4 Monthly status reporting Complete G 5 Continue reporting on Remediation items in Integrated Work Plan Complete 6 OCIO approval of the 3 remediation solutions: Budget Planning Tool, Continuing Education Application, Online Admissions Application In Progress Implementations 7 OCIO must be notified prior to use of contingency funds N/A 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 45 to 60 days of go -live Ongoing for future DGs G 6 DG 4 – Transition & Deploy Phase DG 5 – Construct Phase DG 6 – Initiation & Structure Phase Approved 1/15/2021 9 Process and timeline for filling the SBCTC CIO position by 1/31/2018 Complete G 7 DG 5 – Transition & Deploy Phase DG 6 – Construct, Transition & Deploy Phase Future 11/1/2021 Y G G G Note: New ctc. Link Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018. 5

Budget Status Summary – as of December 30, 2020 G 6

Pillar Status – January 4 - 15, 2021 Campus Solutions Core Y CS Student Financials & Financial Aid Y Accomplished this period ü DG 5 Cycle 2 Validation ü DG 4 Cycle 5/Dry Run Conversion support ü Publish DG 4 SME validation guides ü Plan DG 4 Historical Class Conversion ü DG 5 BPFG homework review and configuration ü OAAP UAT Kick Off ü DG 6 SME BPFG Orientation ü DG 6 BPFG Canvas Page Updates ü Continue OAA work with Vendor ü Continue Campus CE work with Vendor, CE SMEs Accomplished this period ü SF: Engage Seattle, Highline, Edmonds and Centralia for their Item Types with GL, Fees and Waivers ü FA-AYR 2021 -2022 Kick off meeting completed ü FA: Aid Year Rollover 2021 -2022 Draft planning sheet discussed. ü DG 4 – SF and FA OTM tickets resolution. ü DG 6: Completed BPFG, homework validation, additional sessions planning, and update Schedule. Completed. Planned for next period q DG 4 Cycle 5 conversion support and validation q DG 4 Historical Class Conversion support and validation q DG 4 SME validation walkthrough and support (1/28) q DG 6 begins BPFGs (Student Bio/Demo, Admissions) q OAAP UAT Support q DG 5 Cycle 2 functional validation q DG 5 BPFG homework review and configuration q Continue Campus CE work with Vendor q Final configuration walkthrough with Seattle and WA 120 for Mobile Planned for next period q Continue with working closely with DG 4 PM on SF and FA additional questions. q Work on prepping and readiness for Dry Run q Continue to improve on process improvement and session deliverables. Provide ongoing support to the Support team q Continue work on FA-AYR 2021 -2022 q DG 6: Start reviewing BPFG deck for updates, homework and canvas content for updates and improvement. Start working on the config validation as planned *If status is yellow or red, describe why Campus CE and OAAP tasks are overlapping with DG 4 and DG 5 tasks Human Capital Management G Accomplished this period ü Completed DG 4 UAT support. ü Completed DG 5 Cycle 2 functional data validation. ü Conducted additional Web. Ex to talk about Post UAT activities for DG 4. ü Continue to provide ongoing Support to the Customer Support Team. ü Conducted training session and UAT support for Position Approval functionality enhancement for DG 4. Finance G Accomplished this period ü Started SIT for PBCS ü Finished DG 4 UAT ü Wrapping up DG 4 Dry Run Planned for next period q Preparing for PBCS UAT activity/deployment q Preparing for DG 5 Cycle 2 validation q Talking about lessons learned from Dry Run q Preparing/ implementing lessons learned for DG 4 -A go live Planned for next period q Conduct DG 4 Dry Run Validation workshop q Complete DG 4 Dry run activities. q Complete the DG 5 Cycle 2 Functional Data Validation activities. q Prepare for DG 4 Go-live *If status is yellow or red, describe why • Addressing issues/questions from DG 4 SF Item Types with GL, Fees, Waives • Address additional questions with Financial Aid 7

Workstream Status – January 4 - 15, 2021 Communications G Accomplished this period ü DG 4 go-live communication meetings – continued Go-Live Plan review, Crisis Planning ü DG 4 -A Readiness materials for SC meeting ü Met with DG 5 Executive Sponsors (ES) ü Communications: DG 5 EUT Canvas course rollout email, OAAP edit landing page, OAAP prep/test and in-progress app emails, request Tiles page and Gateway custom logos for DG 5, draft calendar for DG 4 Post Go-Live, draft Executive Sponsor Comms and Change Roadmap Guide, comms-related task list for project duration ü Website: Uploaded materials to comms toolkit, add HEUG + listservs to resource page, requested DG 4 ctc. Link Help page resources ü Support: DG 4 Meet & Greet email, “Welcome to ctc. Link” edit/format 30 -page post go-live activity booklet & schedule, Financial Aid Council meeting coordination for Dani/Grant, developed inventory of available ctc. Link training videos Planned for next period q DG timeline compare request (Rodger Harrison/SC) q Complete ES Communication and Change Resource Guide by Month Organizational Change Management G Accomplished this period ü OCM-focused presentation during All-PM meeting ü Met with DG 5 PMs to begin bi-weekly meetings Discussed Lessons Learned process ü Continued draft Change Resource Guide ü Met with DG 5 Executive Sponsors Planned for next period q Complete Exec Sponsor Communications and Change Resources by Month Guide q Attend DG 5 and DG 6 Executive Sponsor meetings q Coach DG 4 PMs on a weekly basis Technical CONVERSION Accomplished this period ü DG 4: Dry Run Activities. ü DG 5: Cycle 2 - Technical Validation and College Validation User security application. ü DG 4 SIT/UAT Support – Delta configuration migration to SIT, UAT Planned for next period q DG 4 Dry Run activities q DG 4 Conversion Issue review with the team DEVELOPMENT Accomplished this period ü DG 4 UAT support for CS, HCM and FS pillars. ü DG 4 Dry Run support. ü DG 4 Project migration Planned for next period q Campus. CE Integration with ctc. Link – Corse & Class information q DG 4 Dry Run q Cyber. Source, Bank Mobile and Nelnet meetings with Vendor for go-live preparation ENVIRONMENTS Accomplished this period ü SVX environment build(Build Employee/Student profiles, first time user setup, DG 5 college Home pages, Nav collection updates etc) ü Environment refreshes for Dry Run ü User profile Build in PRF (Dry Run) ü Support security workbook loads ü OTM security tickets Planned for next period q DG 4 Dry Run q Support security loads as needed q Environment refreshes G Testing R Accomplished this period ü DG 4 Security Support ü Continue DG 4 UAT Sprint 1 & Sprint 2 Support ü Wenatchee Valley College 100% complete on UAT ü SF Tuition Calculation Parallel Testing Done ü Continue OAAP Testing Support ü UAT Test Prep for OAAP ü Prep and Support for Dry Run ü Close out support for DG 4 UAT Planned for next period q Continue DG 4 Security Support q Continue OAAP Testing Support q Support for Dry Run *If status is yellow or red, describe why. Parallel Test SF Tuition Calculation closed with uneven participation from DG 4 colleges. Training G Accomplished this period ü Tested active directory logins for UAT Testers ü Testing. . . lots of OAAP testing ü Began work on the creation and organization of Campus CE content ü Attended Campus CE meeting and received access to the test environment ü Participated in Student Alert Knowledge Share with CS Core ü Attended OAAP (daily) and Campus. CE (bi-weekly) meetings ü Met with Michelle about documentation for Post-Go -Live Planned for next period q Learning OAA and continue to log OTM issues. q Prepare for Feb ILTs q Continue to resolve Parking Lot Q & A q Continue to upload Parking Lot Q & A into Canvas courses 8

Deployment Group 4 Timeline (High Level Phases) Y We are here 9

Deployment Group 4 Self-Reported Status – January 4 - 15, 2021 Centralia College Y Accomplished this period ü Achieved a 98% completion rate for Sprint 1 UAT and 84% for Sprint 2, with the remaining Treasury tests blocked until the Key. Bank transition is ready to test ü Completed Cycle 4 Data Validation for CS Core Planned for next period q Identify SMEs from all Pillars who will participate in the 5 -hour DRY RUN Data Validation exercise on Jan 28 to perform a shakedown cruise for Go-Live weekend. Planned, but not completed • Waiting on Key. Bank to complete legal review and sign banking contract with Centralia College *If status is yellow or red, describe why. The SBCTC ctc. Link Project team FINANCE PM is actively mitigating the risk to Centralia’s DG 4 -A Go-Live by bringing together stakeholders and securing agreement with the SBCTC Accounting and Business Services Division and ERP Support to provide resources and workarounds to the file transmission issues Edmonds College Accomplished this period ü Completed UAT testing at 98% ü Submitted Security workbook ü Completed Go-Live Readiness assessment ü Competed 88 AARs before the production lockout Planned for next period q Continue Security role assignment in SVL and testing Planned, but not completed • Go-Live support plan *If status is yellow or red, describe why. • Planning for post Go-Live training and Help Desk triage is still in need of definition and time for practice • Security role will be challenging post Go-Live Y Seattle College District Y Highline College Y Accomplished this period ü Student Financials Parallel: We passed the Tuition Calculation parallel testing. ü User Testing § Campus Solutions / Stu. Financials / Fin. Aid Testing: Almost everything completed, a few tests/issues remaining. § Finance: Progress in Finance testing, some tests still in progress. § HCM: Completed: Position Management testing – new process testing completed. ü Campus Solutions local User Training scheduled Accomplished this period ü Participated in Steering Committee + Campus Leadership meeting to review college readiness and make Go/No-Go decision ü 41 Highline SMEs attended the SBCTC ctc. Link Support Team Meet and Greet session on January 13 ü Finalized UAT with over 91% overall completion rate Planned for next period q Go-Live Decision with SBCTC Steering Committee on 1/26 q Cycle 5 Dry-Run Practice Conversion Validation on 1/28 q User testing with focus on finishing the last 10% q HR & Payroll gearing up for end user training & support 2/15 – 2/26. q Additional end user training for faculty workload users. q Validating SVL security roles through end user training sessions. q Employee transactions: employee changes that need a process outside ctc. Link will use a simplified e. Form q Continuing to develop end-user training materials for faculty & students. q End User training for Campus Solutions users q Having Production Unlock so we can go back to building Enrollment Requirements Planned, but not completed • Finalize plan for transition, celebration. *If status is yellow or red, describe why. § Focused on finishing Sprint 2 User Testing – now 90% complete. § Gearing up for communicating to students around the conversion, People. Soft How-To’s. § Scheduling & holding end user training for employees and faculty. Planned for next period q Review detailed cutover activities with all pillars individually q Submit names of all SMEs to participate in Dry Run activities *If status is yellow or red, describe why. • Working remotely continues to affect timeliness and quality of work; additional furloughs further exacerbate the issue. • Multiple Banking activities yet to be scheduled/scope identified – some progress in this area, but timing is still tricky. Wenatchee Valley College G Accomplished this period ü Sprint 2 complete ü Student communication started ü CS 100 assigned to students ü Go Live Plan/Dates complete Planned for next period q Continue Self-Paced Training for Staff. q Continue Student Communication q Continue Staff Communication q Continue Solution Validation Planned, but not completed q SF Parallel continues 10

Deployment Group 5 Timeline (High Level Phases) G We are here • Conversion Cycle 1 retired to better align with other deployment groups. • Estimated dates subject to change. Go-live date requires discussion with DG 6 colleges and approval by ctc. Link Steering Committee. 11

Deployment Group 5 Self-Reported Status – January 4 - 15, 2021 Bellevue College G Accomplished this period ü Drafted training plan for faculty ü Drafted Data Validation strategy ü Created and Announced ILT for Managers based on Manager's Guide Planned for next period q Review DG 3 Lessons Learned with Pillar Leads and BC Project Team q Finalize Data Validation strategy q Announce Canvas training availability college-wide and finalize faculty training plan q Presentation to President's Cabinet re: college activity schedule, data validation, and training schedule Planned for following period q Business Process Fit Gap session attendance, follow-up and homework q Continue documenting Future State and Change Action Analysis and Planning q Complete and Analyze results of Fall Survey Planned, but not completed • Identify UAT participants • Revamp website (include query runner, data validation info; restructure design) • Attend Data Validation info session from Susan Maxwell • Stakeholders meetings Bellingham Tech G Accomplished this period ü Facilitated 1 st Project Team meeting of the quarter ü Used DG 4 crosswalk to begin assigning training to SMEs over the course of Winter 2021. Pillar Leads began reviewing SME training assignments to ensure alignment with BTC roles and responsibilities ü Completed the first 2 change action plans for HCM pillar based on SME feedback from BPFG sessions ü Highlighted the work of SMEs and Leads in monthly President’s Message, “Notable News”. Planned for next period q Compete training assignments and have at least 50% approval from Pillar Leads q Meet with Communication Lead to revise and launch 2021 communication plan for ctc. Link q Continue completing Change action plans for Pillar areas, based off the completed change action analysis forms from BPFG session Big Bend Comm Coll Accomplished this period ü Finalized SME End User Training requirements ü Presented ctc. Link update to BOT ü Began assessing actual Planned for next period q Final BPFG Session q Communication End User Training needs to SMEs q Meet with Executive Sponsor to discuss End User Training for rest of campus G Everett Comm Coll G Accomplished this period ü SMEs responded to homework follow up requests ü Held change analysis and impact meetings, updated documentation ü Continued scheduling change analysis & plans meetings ü Finalized Supplemental Systems Approach ü Determined Sub Plan use ü Met with Executive and Steering Committees Planned for next period q SMEs respond to homework follow up requests q Attend BPFG on Admissions & Recruitment q Hold change analysis and impact meetings, update documentation q Continue scheduling change analysis & plans meetings q Start meeting with staff & developer team analyze supplemental systems q Submit data validation SMEs for “C” and “OTM” accounts q Review High Level Project Plan for closures, freeze periods, etc. q Further develop communication plan q Determine Go Live Team and start go live plan q Meet with Executive and Steering Committees Planned, but not completed • Submitted data validation SMEs for “C” and “OTM” accounts – finalized list, working to get HPUX accounts to submit 12

Deployment Group 5 Self-Reported Status January 4 - 15, 2021 Grays Harbor College G Accomplished this period ü BPFG ü Discussed with Eteam UAT training and requs. Planned for next period q Upcoming Final BPFGs q Defining DV, UAT, and EUT users q Communications plan kickoff Green River College G Accomplished this period ü Focus on leads and SMEs on the project team completing all training to ensure preparations for data validation ü Worked with instruction lead SME to address concerns related to faculty training timing and content, provided the lead with various approaches used or planned by colleges in DG 2, DG 3 and DG 4 ü GRC internal website build completed, content being loaded with a focus on high level status and training opportunities, to include recommended trainings based on roles and responsibilities Planned for next period q Addressing pending issue of SEVIS requirement q Campus meeting with faculty and staff to be held with all Leads presenting on their areas and each providing at least one “ah ha” moment related to change impact q Supplemental systems review meeting planned for 1: 1 meeting with functional areas to ensure road map is complete. First Pillar - CS Planned, but not completed • Continue work with security permissions and help desk support plan development and review current state business process maps Skagit Valley College G Whatcom Comm Coll G Accomplished this period ü Completed various BPFG homework follow-up requests and logo request ü Worked on review of BPFG change action plans ü Worked on UAT and training schedules ü Planned DG 5 lead meetings Accomplished this period ü Revising Change Action Plan template/process after meeting with pillar leads and discussing with DG 4 college PM ü Building out master schedule/task list for final 9 months ü Continued work on master ctc. Link communications plan Planned for next period q Continue to review plans for shared payroll q Continue working on review of BPFG change action plans q Continue working on BPFG homework follow-up requests q Finish estimated UAT and training schedule dates to start planning resources leading up to go-live q Work on public ctc. Link web page q Review and update supplemental systems list q Attend Admissions & Recruiting BPFG Planned for next period q Began scheduling mini Change Action Plan workshops January through March q Begin assigned Canvas training courses to SMEs to prepare for change action planning meetings q Continued work and meetings around WCC ctc. Link Training plan and detailed ctc. Link Communications matrix q Complete master schedule, communications plan, and build change action plan templates in Smart. Sheet Planned, but not completed • Work on data. Link delta package implementation (started but not completed) • Work on public ctc. Link web page (started not completed) • Finish estimated UAT and training schedule dates to start planning resources leading up to go-live (continued but not completed) 13

Deployment Group 6 DRAFT Timeline (High-Level Phases) G We are here • Conversion Cycle 1 retired to better align with other deployment groups. • Estimated dates subject to change. Go-live date requires discussion with DG 6 colleges and approval by ctc. Link Steering Committee. 14

Deployment Group 6 Self-Reported Status – January 4 - 15, 2021 Bates Technical College G Accomplished this period ü Communication: Orientation event well attended, generated follow up conversations/communication, analysis of process maps sparking cross department engagement. ü Training: Admissions SMEs registered/completed PS Fundamentals & GDAs; improved completion percentages ü OCM: Post orientation follow up by Teams call/telephone, first BPFG session generated intense wave of questions and also engagement Planned for next period q Anticipation of Winter quarter extract files: CS after substantial data cleanup. q Updates to Financial Aid q Post BPFG Survey after each session to identify areas where communication and lessons learned can be collected Planned, but not completed • Develop Bates activities for Limeaid/Smart. Health. Complete customization forms • ctc. Link Modules for new employee orientation *If status is yellow or red, describe why Clover Park Technical Columbia Basin College G Accomplished this period ü Verified that 47 of 41 expected SMEs have shown up on the State Board GDA course completion report (Extra people who just want to take the training are also there). ü A total of 37 staff members have completed PS Fundamentals, 28 have completed Cross Pillar GDA, and 43 other GDA courses have been completed. We have achieved the benchmark of all SMEs and Workgroup members completing PS Fundamentals but have fallen short of the deadline of 12/31 to complete all Cross Pillar GDA courses. ü Of 162 training activities due by 12/31/20, 110 are Complete, 2 are In Progress, and 50 are Not Started (Completion Rate is at 68%). This includes PS Fundamentals, and Global Design Adoption Courses. ü Completed the LEAN Training session in anticipation of Future process diagramming and the balance of workgroup members attended the SME Orientation. Planned for next period q Management Involvement on Pushing for Additional progress on GDA courses q Additional progress on Self-Service Trainings q First BPFG Sessions G Accomplished this period ü People. Soft Fundamental and GDA Training completion for 39 SME’s taking 142 courses: 61%. (+11%) ü BPFG Orientation completed. ü BPFG Sessions Scheduling completed for Campus Solutions. Planned for next period q SMEs continue taking PS Fundamentals, Cross Pillar GDA, and Pillar Specific GDA courses. q Work on finalizing BPMs. q Finalize Resource Plan: Identify role, backfill tasks, and project tasks to be resourced. q Prepare for January business process fit gap sessions. q Schedule FIN and HCM SMEs for BPFG sessions. q Develop resource leveled schedule. Planned, but not completed • N/A • • *If status is yellow or red, describe why Lake Washington Inst Tech G Accomplished this period ü Over 80 SMEs assigned GDA training. 58 LWTech SMEs have completed GDA thus far. Training Lead is checking in with SMEs who are incomplete for training. ü OCM: Facilitated 6 Info Sessions and 3 Process Analysis work sessions for FSD. ü OCM: Hosted FSD facilitation info session for LWTech Work Group Leads. Working on an OCM/FSD checklist for WGLs. ü Standing meetings with Project Teams: PLs, Executive Leadership. ü Registered LWTech SMEs for Jan. CS Core BPFGs. ü Finalize BPFG orientation presentation & LWTech BPFG participant resources. ü Local Data Files discussion, delegating responsibility for this work to ITS. Planned for next period q Standing meetings with LWTech project teams. q 6 Future State Design work sessions. q BPFGs Prep: Host Local BPFG Orientation & walk through of LWTech SME resources for BPFGs. q Student Bio/Demo & General Admissions BPFGs 1/25 -1/27. Planned, but not completed • GDA courses remain incomplete 15

Deployment Group 6 Self-Reported Status – January 4 - 15, 2021 Renton Technical College G Accomplished this period ü Internal Share. Point project site updated ü Met with Executive Sponsor to discuss project risks ü Steering Committee/Pillar Leads continues to assign Canvas GDA courses ü Executive Sponsor met with Executive Cabinet to discuss backfill needs and working on strategy and plan for professional development Fridays. Planned for next period q Registration of SMEs for BPFG Sessions q Steering Committee meetings q Validate completion of GDA/BPFG courses q College wide ctc. Link update meeting scheduled for Jan 27 th Shoreline Comm College G Accomplished this period ü 69 SMEs attended BPFG Orientation on 1/14 ü 51 SMEs have either completed required GDA classes for January Fit Gap or are in progress. (Working individually with people who have not yet completed training. ) ü Met with CS and FIN Pillar Leads to identify attendees for sessions beginning in March Planned for next period q Monthly SME Meeting to outline expectations for BPFGs. q First Fit Gap Sessions Jan 25 -27 q Continue evaluation of staff workload based on projected Fit Gap Sessions and homework assigned to each area/SME q Continue to build out attendee list for all BPFGs South Puget Sound CC G Accomplished this period ü 51 out of 59 SMEs attended the BPFG Orientation on Jan. 14 ü Began meeting with Pillar Leads to identify if SMEs’ have overlapping BPFGs and any major impacts to staffing on campus during BPFG work. ü Scheduled prep sessions for each BPFG to determine note takers, review prep materials, confirm logistics of homework submission, internal follow-up meetings, etc. ü Set up regular meetings to review supplemental systems and determine their sustainability after Go Live ü 56% SMEs have completed all required courses for their BPFG prep and have been added to the DG 6 Project Information course in Canvas ü 98% SMEs have completed PS Fundamentals ü 83% SMEs have completed Cross Pillar GDA course Walla Comm Coll Accomplished this period ü Completion of HCM GDA ü Completion/sharing of BPFG dashboard with Team ü Training project team to use Warrior. LInk MS Teams site Planned for next period q Catching new hires up to speed on project q Building CIA tracker q Enrolling participants and sending out Save-the-dates through March 15 th BPFGs q Completing dashboard calendar Planned, but not completed • Dashboard calendar G Yakima Valley College G Accomplished this period ü Registered participants for January BPFG sessions ü Onboarded Data Consultant and introduced Data Consultant to PM and Pillar Leads Teams ü Communication meeting with Community Relations ü Monthly Meeting with Pillar Leads Planned for next period q Provide BPFG orientation for scheduled participants for January sessions q Attend BPFG sessions in January q Schedule remaining calendar appointments for BPFG sessions Planned, but not completed • Work with Data Consultant on homework prep, data cleaning, etc. • Begin data cleaning for 2021 Q 3 extract files • Continue participation in PS Fundamentals and GDA courses Planned for next period q Continue GDA work – goal set to complete by end of the year. q Continue Data Cleansing work. q Send calendar invitations to assigned SMEs for each BPFG session and any follow-up meetings related to each q Begin process to hire two Business Analysts. 16

ctc. Link Remediation Solutions Status – January 4 - 15, 2021 Solution Activity Date Status Continuing Education Report Writer Customization and UAT tested by Colleges. Campus. CE migrating to college production environments. Sept 2020 Complete, Sept 2020 Campus. CE/ctc. Link business process alignment prototype Sept 2020 Complete Continuing Education Council (CEC) executive committee to review processes and integration points for initial feedback Oct/Nov 2020 Complete Unit Testing / System Integration Testing Nov & Dec 2020, Jan 2021 In Process CEC reviews processes and integration Dec 2020 Complete User Acceptance Testing Jan 2021 Pending Deploy Integration / Go Live Feb 2021 Pending Online Admissions Application Kastech System Integration Testing Oct 5 -30, 2020 Complete ctc. Link System Integration Testing Nov 11 – Dec 18, 2020 Complete Kastech test scripts Oct 30, 2020 Complete (Kastech) Kastech training documentation Nov 13, 2020 Complete ctc. Link develop UAT test scripts Nov 16 – Dec 18, 2020 Complete ctc. Link develop training documentation Dec 1 – 30, 2020 Complete College UAT/Training Jan 19 – 27, 2021 In Process Deploy Integration / Go Live Jan 29, 2021 Pending Budget Planning Tool ctc. Link develop UAT test scripts Jan. 01 – Jan. 29, 2020 In Process ctc. Link develop training documentation Jan. 01 – Jan. 29, 2020 In Process ctc. Link System Integration Testing (SIT) Jan 11, 2020 – Jan 29, 2021 In Process (People. Soft Budget Cloud Solution) Pre-UAT kickoff and training Feb 1, 2021 Pending User Acceptance Testing (UAT) Feb 2 -3, 2021 Pending Deploy Integration / Go Live Feb 12, 2021 Pending (Campus. CE) 17