Project Overall Status April 12 23 2021 Overall

Project Overall Status — April 12 - 23, 2021 Overall Y Schedule Y • • Program is on track, per timeline, scope and budget Colleges are engaged, progress is being made but the remote work is making engagement and work more challenging for staff • Tracking Budget Tool and Continuing Education solutions implementation plans Scope Budget Remote work continues due to COVID-19. PMO, Steering Committee and colleges continue collaborating on ways to mitigate risks due to the pandemic (revenue decline, resource constraints, remote work, morale). Each remaining Deployment Group (DG) is engaged in ctc. Link activities: • • • DG 4 colleges have fully transitioned to the SBCTC ctc. Link Support organization for ctc. Link support. The ctc. Link project team packaged and distributed lessons learned gathered from DG 4 stakeholders. Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end-users trained on the processes and functionality. • Gate 7 preparations in July 2021, submission in September 2021 for a November 2021 approval of allocation. Note: Will be required to use new OFM Template with planned availability in Summer 2021 Y G Overall Status Summary per Deployment Group Executive Summary The project is tracking per schedule, under budget. Rework and implementation of key replacement solutions is almost complete. Scope review will be completed with the update of the requirements traceability matrix (RTM). • DG# PMOReported Comments Status Clark, SBCTC, Spokane Falls, Tacoma DG 3 -A Deployed • Transitioned to Support Lower Columbia, Olympic DG 3 -B Deployed • Transitioned to Support Cascadia, Peninsula, Pierce DG 4 -A Deployed • Transitioned to Support Centralia, Edmonds, Highline, Wenatchee Valley DG 4 -B Deployed • Transitioned to Support Seattle Colleges • Functional Unit Testing in Progress DG 5 G Continuing Education – The Campus. CE Integration (to People. Soft) project is underway. Six ctc. Link colleges have completed integration, two will implement in May, four more this summer. • Online Admissions Application – The new OAAP went live for DG 2 & DG 3 colleges on Feb. 2. DG 4 colleges will implement in June 2021. DG 5 and DG 6 will implement OAAP as part of their ctc. Link deployment schedule. • Planning and Budgeting Cloud Services (PBCS) went live for DG 2 and DG 3 colleges in Feb. 2021. The remaining DGs will go live with PBCS after they golive and have a substantial amount of finance data in the ctc. Link system. • Began Security Activities • Continued Legacy data cleanup and prep for Data Validation Cycle 3 Replacement Solutions: • Self. Reported Status DG 2 -A/B Deployed • Transitioned to Support DG 5 go-live dates and groups have been approved by the ctc. Link Steering Committee: Oct. 11, Oct. 25, Nov. 8, 2021. Cycle 2 data validation is complete and DG 5 is prepping for cycle 3. DG 6 continues with BPFGs. Go-live is scheduled for Feb-March 2022 and will likely go live over 3 weekends. College/ Agency • Continue BPFG sessions • Continue homework assignments/submissions DG 6 G • Getting ready for Data Validation Cycle 2 Bellevue (C) Bellingham (B) Big Bend (B) Everett (C) Grays Harbor (A) Green River (A) Skagit Valley (A) Whatcom (B) Bates Clover Park Columbia Basin Lake Washington Renton Shoreline South Puget Sound Walla Yakima Valley Y G G G G 1

L Top Risks Reported – as of April 29, 2021 Risk Description Level H H LEGEND: Mitigating Actions C Critical H High M Submitted by, DG#, Risk#, Date Okta (Identity Management Solution) Implementation Project Solution Architect and key project technical resources attend OKTA Team meetings ctc. Link PMO to ensure there is good communications and coordination of the OKTA implementation with key activities within the DG 5 and DG 6 project timeline. This coordination is critical to ensure Risk #155 that the Activate Your Account, accessibility / portal login pages are set up correctly with the Date: 3/25/2021 Okta integration for DG 5 and DG 6 SIT, UAT and Security role shakedown if the intent is to deploy Okta prior to these 17 colleges going live. The number of colleges going live within months of each other will overwhelm the Support Organization should extensive login failures occur with each deployment group. This will occur if college SMEs are not supported with effective user testing and opportunities for familiarization. DG 6: BPFG Homework Configuration Quality Concern DG 6 PMs are concerned about their SMEs’ level of understanding of the impacts of their decisions in configuration homework (HW). DG 6 PMs have found in many instances their SMEs seem to lack practical understanding of the application of their configuration decisions and are concerned about the impacts on workload this will have in future work packages, Data Cycles 2 & 3. With the timing standard that BPFG HW assignments are not available to SMEs until the day of the session, SMEs don’t have time to familiarize themselves with the Configuration assignments. This also does not allow SMEs time to process SBCTC ctc. Link/People. Soft Configuration concepts while they are being discussed with the Project staff or even know what questions to ask about the assignment. Moderate Low Risk Owner (s) Kenn Nied and Grant Rodeheaver Lauren Heller, LWTech Pillar PMs & DG 6 PMs Risk #156 Date: 3/30/2021 Action: ctc. Link team has provided new dashboards for BPFG homework status. The dashboard includes a summary (total completed, total submitted & total late). This data is also broken out by pillar areas. By providing this new dashboard, we have seen drastic improvements in homework submissions by the DG 6 colleges over the past couple of weeks. DG 5 and DG 6 Security H For DG 5, Security activities are scheduled to begin in March 2021. Colleges need key college security administrators to participate and focused on the learning and adoption of People. Soft Security. College PMs need to be engaged in this progress, provide oversight and all security deliverables per the timeline. ctc. Link PMO Tara Keen, College PMs Risk #152 Date: 2/16/2021 Through prior deployment group security lessons learned: • Security work begins 7 months prior to go-live providing the longest time frame for college security administrators to engage in this work. • Additional security resources have been added to provide Canvas Security training content. • The ctc. Link project team will provide a basic walk through of google sheets to college security administrators before they dive in to the google workbooks. Action: DG 5 Colleges are continuing to populate security workbooks and participate in the Security Support weekly sessions. Colleges will be submitting the first elements of their local Security Support Plans (includes legacy policy /procedure info) to the ctc. Link Security team on 5/5/2021. The final Security Support Plans are due 9/15/2021. 2 2

Top Issues Reported – as of April 29, 2021 Issue Level H Issue Description DG 6: Complex PMO Schedule is not adequate for DG 6 college planning Status Update SBCTC PMO DG 6 schedule, intended for PMO, is difficult to use for DG 6 colleges when planning local implementation support activities. With only a 30 day scheduling guarantee, it is difficult for DG 6 PMs to plan, coordinate, and execute both SBCTC’s PMO work packages and local college project/implementation activities including local OCM, Training, and Communications planning. From the DG 6 Master Schedule it is hard to derive college Stakeholders or appropriate audience based on PMO activity Task Names. This applies for determining which activities audience/stakeholders need to be involved in or for trying to determine when to recommend SMEs take vacation/time off. LEGEND H High Submitted by, DG#, Issue#, Date Lauren Heller, LWTech & DG 6 PMs M Medium Low Issue Owner (s) Eli Hayes Issue #127 Date: 3/30/2021 Update: Eli Hayes, ctc. Link Project Plan Manager has informed the DG 6 PMs that they will have a final draft of the schedule on June 16 pending SC approval of go-live dates. Early conversations have started around potential go-live dates. H DG 5: PMs The DG 5 PMs and our college project teams are encountering issues with date Concern about information and changing dates. The dates for the project are not clear and project dates continue to be changed. The date changes are directly impacting the project pillar leads and SMEs. PMs and college employees are unable to accurately forecast and manage schedules. Examples: CVX environment release date & due date for Cycle 3 data files has been changed at least 3 times and the data snapshot date has changed. Sindie Howland, Everett PM & DG 5 PMs Eli Hayes Issue #125 Date: 3/18/2021 Update: These issues are currently being reviewed by the DG 5 Executive Sponsors. ctc. Link project team continues to review dates on a weekly basis with the DG 5 college PMs. H Customer Update: 13 positions have been hired for the Customer Support team. Post go ctc. Link PMO Support -live support has been going well for DG 4. Meetings with Project team and Resource Plan support team will be taking place in the near future to discuss resources and Issue #95 future plans. Date: 7/9/2020 Grant Rodeheaver & Dani Bundy 3 3

ctc. Link Quality Assurance Scorecard / Moran Technology Consulting Report, March 2021 ctc. Link Quality Assurance Scorecard - Moran Technology Consulting , NOVEMBER 2018 REUTH STATUS Overall Status Y AREA DESCRIPTION / NOTES G SBCTC/ Governance Project Governance continues to function as intended. Meetings continue to be held remotely and documented. G Project Management PMO has the unique challenge of working closely with 17 individual college Project Managers and balancing the needs of each Deployment Group within budget, schedule, and scope. G Phase Scope The new custom Online Admissions application (OAAP) now in production will be deployed to the DG 4 colleges in the summer of 2021. The Campus. CE Integration (to People. Soft) project has been split into two phases. The majority of deployed colleges will be implemented in April. Phase 2 design phase is underway. G Schedule Status The schedules for DG 5 and DG 6 deployments have been developed and will continue to be adjusted as necessary given the overlap of workstream tasks. The DG 5 schedule is beginning adjusted for the implementations dates. The need for dividing DG 5 implementation into 3 weekends is derived by the processing volumes and time required to convert college data into People. Soft. Training The training team has now proven its capability to deliver effective training programs for the ctc. Link implementations. The challenge will continue to be on the DG 5/DG 6 colleges to ensure their staffs receive the training in concert with the plans and schedules. G Testing The Project testing team is focused on DG 5. The leadership for this area has improved processes to meet the schedule. There is still a major dependency on the 8 colleges included in scope for DG 5 to test their processes and validate their data. Good progress has been reported on the college data validations. G ctc. Link Tech Environ The Project technical team is now working with the Project functional teams on preparations for DG 5 Data Cycle #3 conversions targeted for April. DG 6 Data Cycle #2 is scheduled for May. G OCM DG 5/DG 6 colleges are now also doing OCM related activities that are preparatory to their college implementations. G Project Staffing QA is very concerned that Project staffing can be maintained sufficiently to complete DG 5/DG 6 within the next 12 months. Y SBCTC Customer Support The major challenges of supporting a total of 34 colleges with a single instance, fully integrated People. Soft ERP and with interfaced 3 rd party software solutions needs to be organizationally recognized. A WACTC executive taskforce is working on a preliminary approach for funding the expected increase in required CS staffing. Y SBCTC Application & Production Services The Application and Production Services technical staff size and expertise will need to expand further with addition of DG 5/DG 6 colleges in 12 months. G SBCTC Data Services Besides providing Centralized Data services to SBCTC, it has been at the forefront of working with the deployed colleges, supporting Datalink, providing training for PS Queries and supporting additional custom solutions and standard ctc. Link reports. G 4

Washington State Office of the Chief Information Officer (OCIO) Oversight as of April 2021 WA State Office of the Chief Information Officer (OCIO) Oversight OCIO Conditions to new ctc. Link Investment Plan Approval Status ctc. Link Technology Pool Status and Gate # 1 Planning & Remediation Approved 1/1/2018 G 2 DG 2 – Initiation & Structure Phase Approved 1/1/2018 G 3 DG 2 – Construct Phase DG 3 – Initiation & Structure Phase Approved 1/1/2019 4 DG 2 – Transition & Deploy Phase DG 3 – Construct Phase DG 4 – Initiation & Structure Phase Approved 7/1/2019 G 5 DG 3 – Transition & Deploy Phase DG 4 – Construct Phase DG 5 – Initiation & Structure Phase Approved 6/11/2020 G 6 DG 4 – Transition & Deploy Phase DG 5 – Construct Phase DG 6 – Initiation & Structure Phase Approved 1/15/2021 7 DG 5 – Transition & Deploy Phase DG 6 – Construct, Transition & Deploy Phase Prepping for Gate Application 11/1/2021 Project must remain in line with SBCTC and OCIO policies Ongoing G -- G 2 QA (Moran) to report to ctc. Link executive sponsor and State CIO Complete G G 3 Follow pre-determined OFM funding gates and approvals Complete Monthly status reporting Complete G 5 Continue reporting on Remediation items in Integrated Work Plan Complete 6 OCIO approval of the 3 remediation solutions: Budget Planning Tool, Continuing Education Application, Online Admissions Application In Progress Implementations 7 OCIO must be notified prior to use of contingency funds N/A 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 45 to 60 days of go -live Y G G G 9 Process and timeline for filling the SBCTC CIO position by 1/31/2018 Ongoing for future DGs Complete Status Approved 1 4 Y Pre-IT Pool Implementation, Stability & Remediation G G Overall Status G G Note: New ctc. Link Investment Plan approved by OCIO, with above conditions, on Jan. 19, 5

Budget Status Summary – as of March 31, 2021 G 6

Pillar Status – April 12 - 23, 2021 Campus Solutions Core G Accomplished this period ü DG 4 OAAP Info Session/Mini BPFG ü DG 5 Functional Testing ü DG 5 DYN follow-ups ü DG 5 Cycle 3 configuration and GLD cutoff prep ü DG 5 Cycle 3 conversion ü DG 5 PRD Workshop Kickoff (Course/Class Fees) ü DG 5 and DG 6 Internal Highpoint Mobile Meeting for HCX Upgrade ü DG 6 CE and Degree Honors Legacy Mass Update Meeting ü DG 6 BPFG prep ü DG 6 BPFGs ü Interview for vacant Functional Analyst position Planned for next period q DG 4 OAAP Homework Review q DG 5 Cycle 3 Support and Validation q DG 5 Course & Course Fee PRD workshop migration & conversion q DG 6 CE and Degree Honors Legacy Mass Update and Validation q DG 6 BPFG follow-ups q DG 6 BPFG homework review and configuration q DG 6 Cycle 2 File handoff to Legacy q Recruiting for vacant Functional Analyst position Campus Solutions Student Financials G Accomplished this period ü Built course class fee Go-Live Item Types. Sent out communications showing schools what will be available to them ahead of course/class fee workshop. Also asking if any additional Go Live items will be needed for the exercise. ü Continued to make great progress in DG 5 configuration while supporting one off requests from DG 4 (Term Fees & Waivers). ü Presented key BPFGs. ü Working to simplify and enhance our Running Start calculation. This will utilize the current page; the user experience will be similar, but simplified. Planned for next period q DG 6 Item Type GL follow-ups with colleges q Look for opportunities ease college understanding (Cycle walkthroughs, Charge Priority List Tools, Group post queries) q Examine areas that need more attention per recent pain points (Tuition Calc accuracy, Adj Calendar) q Prepare for DG 5 Cycle 3 kickoff workshop with additional tools and examples. q DG 6 – Finish SF-specific BPFGs and focus on config/follow up as needed. Campus Solutions Financial Aid Accomplished this period ü DG 6 LWT SAP Meeting ü DG 6 -BPFG ALL CS 3 Cs session ü FA/SF Item Type Meeting ü FA/SF DG 6 BPFG follow-up Session ü DG 6 Configuration-Work in Progress ü DG 5 Configuration and GCRs for GLD cutoff on 4/14 ü Dual Processing Parallel Testing New Dates Approved. Planned for next period q DG 6 -BPFG FA Pell/Loans q DG 6 SF/FA follow-up Session q DG 5 Cycle 3 Conversion q DG 5 Configuration q DG 6 Configuration q UAT Data Scenario Worksheets G Finance G Accomplished this period ü Completed FIT testing for DG 5 ü Completed DG 6 BPFG sessions ü Continuing DG 6 BPFG follow-up sessions ü Start of PBCS implementation for Highline, Centralia, and Wenatchee ü Continue Configuration for DG 6 Planned for next period q Homework/configuration for DG 6 q DG 5 Cycle 3 conversion q Preparing to start SIT for DG 5 q Preparing to start FIT for DG 6 q Continue prepping for UAT DG 5 q Prepare for Cycle 2 conversion DG 6 Human Capital Management G Accomplished this period ü Conducted DG 6 BPFG Sessions for FWL. ü Conducted the DG 6 BPFG Follow-up session and additional sessions to help with homework assignments. ü Conducted Payroll parallel Kick-off meeting. ü Continue to provide ongoing Support to the Customer Support Team. Planned for next period q Conduct DG 5 Cycle 3 Data Validation Workshop. q Conduct DG 6 BPFG Follow-up sessions. q Complete DG 5 Functional Testing and prepare for Cycle 3 Data Conversion. 7

Workstream Status – April 12 - 23, 2021 Communications Accomplished this period ü DG 5 & DG 6 Comms meetings planning/logistics ü Added Hot Topics and PWA Lunch & Learns to ctc. Link Trumba calendar ü Added query training links to Training web ü Blog post: DG 5 Advances Steadily Toward Fall 2021 Go-Live ü Communications: DG 5 Cycle 3 Validation comms; YVC memo ü Lessons Learned: final edits, packaged, communicated and distributed. Planned for next period q DG 6 Cycle 2 Validation comms q Blog post: Lessons Learned q ctc. Link talking points to address recent inquiries q Revise governance, OCM and communications pages in Canvas and Web Organizational Change Management CONVERSION Accomplished this period ü DG 5 – Conversion Updates – Issues/ New Requirements ü DG 5 Cycle 3 – Configuration Migration from ACSFNC to ACSGLD, ACSCTX ü DG 5 Cycle 3 – Conversion execution in ACSCTX ü DG 5, DG 6 Schedule Review and Planning Planned for next period q DG 5 Cycle 4, Dry Run, Go Live Planning q DG 5 Cycle 3 q DG 5 Course Catalog Establish in production q DG 5 – Conversion Updates – Issues/ New Requirements DEVELOPMENT G Accomplished this period ü DG 4 Lessons Learned completed and presented to the Steering Committee and submitted to OCIO ü Clarified truth in relation to rumor about enrollment decline due to transition to ctc. Link ü Met with DG 5 Executive Sponsors ü Sent “Save the Date” for Executive Sponsor and Project Manager Summit ü Met with Green River ctc. Link pillar leads to discuss Change Management ü Small group PM meetings with DG 6 Planned for next period q Hot Topics Lunch and Learn session q Continue planning a combined Executive Sponsor and Project Manager Summit for May. q Update OCM Resources on Web and Canvas q Distribute DG 6 Executive Sponsor Resource Guide Technical G Accomplished this period ü Campus. CE PROD project migration for Phase 1 ü OAAP FIT testing support ü PBCS development and FIT testing support Planned for next period q Campus. CE Phase 2 requirement gathering support q Positive pay development review for DG 5 colleges Planned, but not completed • Design Planning Meeting for Annual Schedule ENVIRONMENTS Accomplished this period ü PUM Plan for next updates ü DG 5 Cycle 3 Environment Refreshes ü Security support sessions for DG 5 Planned for next period q PUM updates coordination q DG 5 cycle 3 support q Highpoint CX related activities, if any q Ad hoc environment-related requests G Testing G Accomplished this period ü Continued OAAP Testing Support ü Continued support for DG 5 Data Validation ü Material review for DG 5 SIT Testing ü Material review for DG 5 UAT Testing ü Work to incorporate DG 4 Lessons Learned into DG 5 Security and UAT. ü Prepping support for DG 5 Data Validation cycle 3 ü Began support for DG 6 Data Validation cycle 2 Planned for next period q Continue support for DG 5 Data Validation q Continue material review for DG 5 SIT Testing q Continue Material Review for DG 5 UAT Testing q Continue support for OAAP q Continue support for DG 6 Data Validation cycle 2 Training G Accomplished this period ü Worked with Angela to update audiences on Training Registration page ü Continued updates/development of decks for Key Concepts trainings ü Continued prep for Web. Ex: DG 5 Local Security Administrator Training Co-presenter ü Continued prep for Web. Ex: DG 6 Local Security Administrator Training Presenter ü Met with Karen E and Charles V regarding BPFG Presentation Planned for next period q Meeting to discuss documentation update for Mobile to HCX upgrade q Prepare for facilitating Walk-through with Seattle Colleges q Attend Core, All CS, and Campus. CE meetings q Prepare for Key Concept deliveries q Complete Advisor Center script and record Advisor Center video 8

Deployment Group 5 Timeline (High Level Phases) G We are here • Conversion Cycle 1 retired to better align with other deployment groups. • Estimated dates subject to change. Go-live date requires discussion with DG 5 colleges and approval by ctc. Link Steering Committee. 9

Deployment Group 5 Self-Reported Status – April 12 - 23, 2021 Bellevue College Y Accomplished this period ü State Board presentation to Bellevue College re: Accessibility on April 19 th ü Campus communication about Accessibility concerns ü College Issues day was dedicated to ctc. Link training! ü Announced Fridays will be closed for business (open offices) for employees to work on ctc. Link Planned for next period q Begin analyzing training gaps to identify BC-provided content q Identify UAT participants q Continue Canvas Training for college employees (internal deadline is 5/31 for UAT and 6/30 for all others) q Campus communication about training, why it's important for UAT and how to prioritize q Campus communication about UAT and Workshop schedules Planned for the future Ø Continue documenting Future State and Change Action Analysis and Planning Ø Stakeholder meetings *If status is yellow or red, describe why Significant issues, not under control: Accessibility concerns continue to snowball. A proposal is going through governance to withdraw our college from the ctc. Link project. The concerns, questions and anger continue to build. Bellingham Tech G Accomplished this period ü Communicated out “ 6 month until Go-Live” message to campus community; adherence to local communication plan from Project Team ü Revised draft of CS Business Analyst position – working with VP of Student Service and all 4 CS Leads to have stakeholder input ü Updated meeting schedule to better recognize the project structure at BTC: Project Team -> Pillar Lead -> Project Leads -> Security Team -> Training Team ü Worked with Security Team to complete first section of Security Planned for next period q Security and Reporting teams; we will continue to develop future state processes for requesting access and queries q Meet with Interim CS Pillar Lead group (FA – 3 SMEs will represent FA arm of CS) to minimize pain points with the transition q Continue completing Change action plans for Pillar areas, based off the completed change action analysis forms from BPFG session Big Bend Comm Coll G Accomplished this period ü 34 SMEs enrolled in 492 End User Training Courses – 40. 04% completion ü Continued design of external ctc. Link webpage ü Received security workbook and began work on identifying staff with extra roles in each pillar ü Began UAT assignments in security workbook Planned for next period q Continue End User Training q Continue design of external ctc. Link webpage q Continue Security Work q Present ctc. Link update at all campus spring Inservice Everett Comm Coll G Accomplished this period ü Attended Security Kick Off & Security Team Meetings, started Security Plan & Workbook ü Attended State Board meetings regarding Position Approval, Dynamic Dates, Course & Course Fee Kick Off ü Concluded Supplemental System functionality review ü Mapped out Local Support & Triage Plan ü Continued change analysis and impact meetings, updated documentation ü Held meetings regarding faculty training, Go Live Team, data governance ü Met with steering Committee, Data Validation/Data Files Debrief ü Continued scheduling meetings with some Special Programs ü Met with Executive Committee Planned for next period q Continue to attend Security meetings, work on security plan, workbook and trainings q Work on Supplemental System priority plan and Local Support & Triage Plan q Continue change analysis and impact meetings, update documentation q Prep for Course Catalog and Course Fee Build Workshop q Prep for Data Validation q Work with Special Programs to determine change impact & trainings 10

Deployment Group 5 Self-Reported Status – April 12 - 23, 2021 Grays Harbor College G Accomplished this period ü Identified all necessary trainings for UAT ü Began sending out Individual Training Plans to users. ü Started security planning work. Planned for next period q Continue to send out ITPs. q Security work q Users taking self-paced courses Planned, but not completed • More security work • DV 3 kickoffs and work Green River College Y Accomplished this period ü Weekly small working sub-group expanded to include additional resources to assist in project level issues, concerns, resources and communications planning as well as action item tracking ü Updated training plan released to all campus with links to GRC ctc. Link Share. Point site providing greater delineation of appropriate training to the variable user groups and completion of essential training for UAT testers defined with due date assignments ü Additional resources are being hired to fill project specific business analyst and temporary support positions Planned for next period q Continue security work-flow mapping and management plan, provide local legacy security process to SBCTC by due date of May 5 th Planned, but not completed • Review and update of current project charter, ctc. Link Project team and organizational chart to ensure accuracy of the roles and responsibilities revised alignments and increased ctc. Link SME participants *If status is yellow or red, describe why Identified impact on staffing resources is an issue is be addressed, but reflects a risk to the college performance. Skagit Valley College G Accomplished this period ü SVC President gave presentation at all college meeting to kick-off our go -live communication with the full campus ü Hosted DG 5 CCE lead meeting and received update on Campus. CE integration from Susan Maxwell ü Hosted meeting between SBCTC project team, U. S. Bank and SVC project team to start bank file implementation ü Received approval to hire ctc. Link analysts, started process to create job description/posting ü Attended security support meetings and started on local plan and workbook Planned for next period q Complete updating local tracking database for UAT self-paced training assignments q Finish transferring self-paced training assignments to Canvas based on UAT assignments q Continue to update communication plan for all employee and student golive q Attend security training and continue security work Planned, but not completed • Work on data. Link delta package implementation – received server from server team and started this work • Review and update supplemental systems list post-BPFG Whatcom Comm Coll G Accomplished this period ü WCC security team attended security role kickoffs. Defined security approvers, security IT administrators, and security access specialist (per pillar). ü Creating draft security role access process for WCC. Creating security IT access requests forms. Working to implements new security access workflow now for Minisoft access requests and approvals. ü Monthly executive sponsor ctc. Link communications went out to all employees ü ctc. Link training requirements communications went out to all employees ü Faculty training canvas instance developed and Faculty training requirements messaging and timeline created Planned for next period q Create committee to review and plan for ctc. Link impact of My. WCC student portal q Communicate new WCC security team, roles, and implementing new security approval process for Minisoft Planned, but not completed • Supplemental apps plan/IT dev work needed • Complete ctc. Link Communications plan • Security Role workbook progress 11

Deployment Group 6 Timeline (High-Level Phases) G We are here • Conversion Cycle 1 retired to better align with other deployment groups. • Estimated dates subject to change. Go-live date requires discussion with DG 6 colleges and approval by ctc. Link Steering Committee. 12

Deployment Group 6 Self-Reported Status – April 12 - 23, 2021 Bates Technical College G Accomplished this period ü Communication: No major adjustments to communication plan. Logo files produced for BPFG homework assignments. ü OCM: Change Action Plan templates are recording an increasing positive comments regarding change. PM/OCM is meeting weekly with a new 30 minute cohort meeting of (mostly Instructional) Admin Assistants to provide training goals, project updates, and voice concerns/questions. ü Training: KBTC beginning training plans ü BPFG Sessions: Homework submission for Cross Pillar sessions was delayed 4 days. OCM flags raised in Teams has prompted additional invites and phone calls to encourage Admin Asst to meet weekly. Planned for next period q Communication: Update web content for recently released training information. Exec Sponsor and Communications Pillar lead to attend SBCTC Comm session. Data Validation information to be emphasized in all communication channels. Meetings with KBTC ongoing. q Friday Data Day: Sprint to clean up data by May 5. q Training: Socializing training opportunities and requirements. Clover Park Technical G Accomplished this period ü SMEs attended 7 BPFG sessions this period, 35 attendees in sessions. ü Of the current 128 published assignments, 96 are complete, 3 are in progress, and 29 have not been started (75% complete). All assignments to date have been submitted on time. ü Continued planning for Cycle 2 activities. ü Identified vacation gaps to relieve BPFG attendee’s and validators. ü Began all Pillar Legacy clean-up of Error Files published on April 15 th Planned for next period q Continue attendance during BPFG sessions and homework completion. q Prep for validation q Continue Legacy clean-up exercises q Outline Data Validators and inventory equipment is sufficient for exercises. q Assign new Canvas self paced trainings to SMEs Planned, but not completed • Communication outline for CPTC intranet and update internal ctc. Link site for continued college-wide communication Columbia Basin College Accomplished this period ü Participated 18 BPFG Sessions ü Completed homework as required ü Began change management planning ü Began conversion planning ü Planning excel training to support project activities Planned for next period q Post backfill positions q Participate in BPFG sessions and complete homework as needed q Develop reporting staffing plan q Prepare for conversion cycle 2 G Lake Washington Inst Tech G Accomplished this period ü LWTech attended Weeks 9 & 10 of BPFGs, 8 BPFGs ü HW In Progress, 94 Configuration Assignments submitted to SBCTC. ü 7 Local BPFG OCM follow-up sessions, Facilitated by Pillar Leads. ü Activities Planning with ITS (Data Files, Validation, & Security). ü Project Team Meetings: Pillar Leads, Training, ITS, Communications, OCM ü Data Cycle 2, All Pillars started Legacy Data Clean Up ü Data Validation Planning ü Ordering “Care Package”/BPFG Completion “Thank You” Gifts for SMEs Planned for next period q BPFGs & Configuration HW In Progress and Submissions. q Local BPFG follow-up sessions & change discussions. q Local Project Team Meetings & Planning: Executive Cabinet, PLs, Training, Communications, OCM q Confirm LWTech Data Validators q Outline LWTech User Acceptance Testers Planned, but not completed • Spring Quarter Project Update 13

Deployment Group 6 Self-Reported Status – April 12 - 23, 2021 Renton Technical College G Accomplished this period ü Communication Team is working on ctc. Link web pages for RTC. - Ongoing ü New interim Executive Sponsor for the project named – Jacob Jackson ü Business Analyst position has been posted ü BPFG Sessions and Homework submission is on track Planned for next period q Working with Bill Storms for consulting works for ctc. Link - ongoing q Jr. Systems Administrator position posting in progress q Working on the SME resources required for Data Validation, UAT, Parallel Testing and Production Workshops. Shoreline Comm College G Accomplished this period ü BPFGs ongoing; 88 assignments submitted across all pillars. ü Work has begun to prepare local data extracts for Cycle 2 Data Validation. ü Met with Marketing and Communications Team to discuss Web Site considerations and Change Action Planning in preparation for ctc. Link. Planned for next period q New Director of Financial Services begins on May 3 rd. She will serve as Co-Pillar Lead for Finance along with our Budget Director. q BPFG Sessions and Homework/CIA Recap Meetings will continue q Review Training Plan and begin to outline resources that are available from previous DGs vs. Resources needed to be created in house. South Puget Sound CC G Accomplished this period ü HCM & FIN Pillars completed all BPFGs (some follow-up meeting and homework still pending) ü SMEs attended 6 BPFGs session for this period; submitted 28 Homework Assignments; 19 Homework Assignments in progress. ü Held 5 CAP Meetings ü Established ctc. Link calendar for campus-wide view ü Prepared for Continuing Ed Mass Update in Production (IS 1001) Planned for next period q 3 BPFGs; 10 total assignments due (6 already submitted); 7 CAP meetings q Meet with Instructional Deans Group – ctc. Link Information meeting (5/5/21) q Order and distribute thank-you gifts to SMEs working on BPFGs Planned, but not completed • Begin work with Pillar Leads on developing training plan (Self. Paced Canvas courses – prioritizing Data Validators and UA Testers). • Identify Data Validators for Cycle 2 Walla Comm Coll Accomplished this period ü Developed OT request/routing process ü Data validation info session for SMEs ü Vacation times that work with ctc. Link calendar for SMEs/Supervisors ü Several OCM/Mood boosters to help with stress levels for overworked SMEs Planned for next period q Working on backfill q Data validation action planning q Legacy clean up for Cycle 2 winding up Planned, but not completed • CAP progress tracker G Yakima Valley College G Accomplished this period ü BPFGs: Attended 8 BPFG sessions for Week 9 -10 (25 staff, multiple sessions). Submitted 21 homework assignments, working on 33 unsubmitted assignments. ü Data Validation: Attended DG 6 Data Validation meetings on 4/13 w/SBCTC and on 4/19 w/DG 6 & GHC (DG 5 data validation resources/tips for DG 6 PMs/IT). ü Communications: Sent out Executive Sponsor BPFG communication and the YVC ctc. Link Weekly Campus Updates for 4/14 and 4/21. ü Pillar Leads Monthly Meeting on 4/23. Discussed BPFGs, data cleaning, data validation, vacation windows, and selfpaced courses. Planned for next period q BPFGs: 3 sessions (April 26 May 7) and 4 assignments due by May 7. q Cycle 2: Data cleaning for Cycle 2 (4/20 -5/5). Data snapshot on 5/7. Prep for data validation. Planned, but not completed • Coordinate self-paced ctc. Link Training Canvas courses with Pillars • Continue work on communications (messaging, timeline, and website) • Meet with faculty team 14

CAMPUSCE HIGH-LEVEL TIMELINE DG 2, DG 3, DG 4 integration Phase II Live DG 2, DG 3, DG 4 integration Phase I Live Jul 7 Mar 29 2020 Sep Oct Nov Gather business requirements Integration design - Phase I FIT testing Campus. CE System Integration Testing (SIT) Develop test scripts Develop training documents College UAT Training & UAT Correct UAT issues Integration design - Phase II Integration development FIT testing Campus. CE System Integration Testing (SIT) Develop test scripts Develop training documents College UAT Training & UAT Correct UAT issues College Go/No-Go decision Steering Team Approval Rev 2021 -04 -28 Dec 2021 Feb Mar Apr May Jun Jul 2021 Today Sep 2 - Dec 31 Nov 13 - Jan 22 Jan 18 - Jan 28 Jan 29 - Feb 20 Jan 4 - Jan 18 Jan 4 - Jan 26 Feb 4 - Mar 5 Feb 4 - Mar 9 Feb 12 - May 4 May 5 - May 27 May 28 - Jun 3 - Jun 8 May 5 - May 28 Jun 10 - Jun 17 - Jun 23 Jun 24 Jun 29 15