Project Overall Status November 26 to December 7

Project Overall Status – November 26 to December 7, 2018 Overall Schedule Y • • Program is on track and making expected progress Key activities are being executed per timeline and budget Scope Y • • Analyzing resource overlap between DG 2 and DG 3 tasks Project Plan has been baselined but will need a second baseline once training activities are defined Budget G G • The project is tracking per schedule and under budget. Review and definition of scope for each deployment is still underway due to the rework of key solutions. Deployment Group 2 (DG 2) is in the Structure Phase, focused on Local Configuration and Conversion activities. DG 2 Go-Live is scheduled for October 2019. The Global Design/Configuration Framework and previous Common Process Workshops (CPW) recommendations continue to move through governance for approval. DG 3 is engaged in peer review and pre-kickoff activities, with an official DG 3 Kick-off scheduled for January 28, 2019. Remediation work continues to be a priority working in parallel with the Deployment activities. The Continuing Education RFP closed Nov. 15 and. L work on the OAA solution is underway. LEGEND: C Critical H High M Moderate H Spokane - Significant time & resources will be needed to prepare for COA (Chart of Accounts) rollout. M ctc. Link Campus Solutions – Student Experience in 9. 2 M Issues H H LEGEND: H High M Low Campus Solutions Financial Management Human Capital Management Absence Management Security Audit Controls Student Billing Open Tab - 13/45 Closed Tab – 2/13 Open Tab - 14/39 Closed Tab – 1/35 Open Tab - 09/25 Closed Tab – 0/07 Package 2 postponed until Spring Quarter due to calculations issues discovered during testing, work in progress to resolve Waiting on approval of the formula from SBCTC and then can complete the development. ERP Support SIT and then college UAT Incorporated into Security Redesign FDD/TDD is complete and development work in progress Budget Planning Solution Sub-committee begins Jan 2019 to review , finalize requirements Online Admissions Solution OAA workgroup reviewing other OAA options and scoring Continuing Education Solution RFP closed, proposals under review. Team responding to questions to shortlist vendors, schedule demos for work group. Faculty Workload DRS Mitigating Actions Create schedule and WBS by end of year 2018. CS team has expressed concern about how students will execute transactions in 9. 2. More FLUID development may be needed or create tiles to re-direct. CS team has been working with ctc. Link Tech team. Clark – Lack of Compliance with WA Rules for Accessibility LEGEND: Status Remediation Executive Summary Risks Monitoring scope and timing of Chart of Accounts, Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA implementations ctc. Link Budget currently tracking under budget: • Delayed hiring • Timing of re-implementation of solutions (Continuing Education, Online Admissions Application, Budget) People. Soft with current tools has many accessibility issues (for screen readers). A review of the upgrade version for accessibility and a fit gap needs to be conducted. ctc. Link PMO – currently talking to vendors about Low testing for accessibility. Medium L Low ctc. Link CS – Student Financials (SF) Conversion Logic – Negative Charges/Fee Code Transfers ctc. Link Training – The development of the Training Content is behind schedule due to the alignment of the training team and new approach to Training delivery. Status Update Student Financials (SF) team, Legacy and Technical resources are currently monitoring and reviewing extract logic for conversion in cycle 2 B and cycle 3. The training scope content is being defined and we have training vendors to help address the delay 1 in the 1 buildout of training content in preparations of training delivery for DG 2 colleges and the State Board.

Budget Status – as of November 30, 2018 G Christy 2

Moran Technology Quality Assurance Report Recommendations as of November 2018 Status/QA# Y Y QA 0143 QA 0144 Y QA 0145 Y QA 0146 Y QA 0147 Findings During the FLC Phase Project, the status of CEMLI delivery and testing was problematic. Many of these CEMLIs were not delivered until 2 weeks before Go-live, were not tested, and resulted in many operational errors. QA team recommends that a list of all CEMLIs be made available for review and maintained, indicating the pillar and business process related to the CEMLI, the latest status of testing, and any issues that will impact software readiness. This list should be made the responsibility of the Pillar PM with periodic reviews with the Technical Lead responsible for CEMLIs. QA team would like to review this list monthly. The current status of the Training Materials is a major area of QA concern. There approximately 60 Courses to be developed for use with DG 2 and DG 3. QA recommends that a list of all planned Training Courses be made available for review and maintained, including the status of course components including Quick Reference Guides (QRGs), Step-wise Tutorials/Instructions, On-Line References materials linked to Business Processes, and Videos. QA team would like to review this list monthly. 11/2/2018: The schedule for development of Training Course materials required for DG 2 has now become YELLOW and probably will be RED next month until the PMO has implemented a series of corrective actions to fully recover it. There are 60 courses to be developed. The pilot course was to be completed in September and is still not completed. QA recommends that the PMO expedite bringing on qualified contractors/consultants to recover the schedule. The current delay in completing the new Security framework for the ctc. Link could benefit from the colleges completing a work effort in parallel to completion of the security software. One approach could be to use a spreadsheet to collect information regarding business process/tasks, approval authorizations, and assign organizational roles. The current status of Testing UAT Framework and schedule is another major area of QA concern. The concept for UAT addresses lessons learned with FLC implementation. It incorporates on-line training components for use by college staffs involved with UAT tasks. QA views this very positive; however delivery of the training materials now is linked to this Testing Framework. QA team would like to review the detailed schedule for UAT activities and planned Project staffing workload to support the enhanced training scope. Y ctc. Link Responses Deployment Group 2 implementation includes the retrofit development for all Campus CEMLIs (Customizations), The original list had not been consistently updated so the team has rebuilt the CEMLI Master document for Project and Support in parallel with the development retrofit. Training is a critical area within the ctc. Link project. There is a new training manager and training approach. The scope of courses, their mode of delivery, and actual content is being evaluated by the new manager. Once the scope has been finalized, the team will begin to develop the training content as well as we are preparing for a vendor to help with the self-paced training content. The security redesign is currently underway and is scheduled to be completed on time in order to utilize it in UAT. The detailed schedule for UAT activities is being developed. When the schedule and planned project staffing workload is completed this will be communicated and shared out. 3

OCIO Investment Plan Conditions – November 2018 Condition G Y G Status 6 OCIO approval of the 3 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application Planned 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live Planned 4

Deployment Group 2 Timeline (High Level Phases) G Overall Timeline (All Deployments) 5

Pillar Status – Project Overall Status – Nov. 26 to Dec. 7, 2018 Campus Solutions Accomplished this period ü Satisfactory Academic Progress (SAP) CPW follow-up Web. Ex with all colleges ü Continue work on SAP Modification ü Continue work on Student Financials (SF) Third. Party Billing/Invoice ü DG 3 Business Process Fit/Gap session planning ü UAT material build ü CPW Planning for Financial Aid session Jan. 2325 and Core session Jan. 29 -30 ü GDA planning/prep in Canvas ü Review and provide feedback for PS Fundamentals course Planned for next period q Continue SAP CPW modification work q Continue SF remediation work q Continued Dual Processing testing q SF conversion logic review q Site visit at Clark College for Communications and Admissions q Gather and configure FA Item Types from Clark q Post job requisition for CS Core vacancy Planned, but not completed • n/a *If status is yellow or red, describe why. G Human Capital Management Y Pillar Status – as of 6/8/2018 Accomplished this period ü Held first and second weeks of Conversion Cycle 2 conversion validation support Web. Ex sessions ü Completed DG 3 BPFG Session Schedule ü Continue DGA content development ü Continued Functional Testing and updating/creating FNC Test scripts ü Continued review of Training content structure and materials Planned for next period q Common Process Workshop for “Employee Changes & Separation” at Edmonds Community College q Continue DGA content development q Continue Functional Testing and updating/creating FNC Test scripts q Continue review of Training content structure and materials Planned, but not completed • Began review of preliminary security matrix for Faculty Workload • Have not received preliminary FWL security matrix from Spear. MC yet *If status is yellow or red, describe why. DG 2 implementation work progressing on schedule but team resources continue to be involved in Production support activities, which is putting stress on implementation work due dates. Delay in review materials for Security Redesign will also put strain on activities as that work extends into December. Financials Y Accomplished this period ü Held first and second weeks of Conversion Cycle 2 conversion validation support Web. Ex sessions ü Completed DG 3 BPFG Session Schedule ü Began DGA content development ü Continued Functional Testing and updating/creating FNC Test scripts ü Began review of Training content structure and materials Planned for next period q Hold on-site TCC Chart of Accounts Adoption Kickoff Week at TCC q Hold follow up process/configuration review sessions for 1099 Processing and PCard Processing q Continue DGA content development q Begin preparation and documentation updates for Conv Cycle 3 q Continue Functional Testing and updating/creating FNC Test scripts Planned, but not completed • Provide Security Redesign Matrix information to Finance ERP Support leadership for review *If status is yellow or red, describe why. DG 2 implementation work progressing on schedule but team resources continue to be involved in Production support activities, which is putting stress on implementation work due dates 6

Workstream Status – Nov. 26 to Dec. 7, 2018 Communications G Accomplished this period ü Created and published photo and art banner for You. Tube Training channel ü Updated web content for Steering Committee and ctc. Link Executive Leadership committee ü Supported executive team on various time-sensitive and internal communications ü Edited, revised DG 3 pre-kickoff roadshow presentation. ü Created communications for the Online Admissions Application review/committee process ü Began work on internal communications processes/strategies Planned for next period q ctc. Link Connect blog post q Steering Committee prep q Status Report content-tracking updates based on college feedback q Work on Communications Work Stream in PWA Organizational Change Management G Accomplished this period ü Distributed College Readiness Survey to DG 2, DG 3, and DG 4 ü Completed Peer Review Process with DG 3 colleges to review all Initiation Phase Deliverables ü Met with the OCM subgroup ü OCM/Communications Specialist Kristy Snow started Dec. 3 ü Worked with College Relations Manager to develop ideas around DG 3 Roadshows Planned for next period q DG 3 Road Show presentations q Holding CPW HCM session prior to upcoming workshop q Continued development on college repeatable schedule q Completing Roles and Alignment document Planned, but not completed • Continuous - working with communications and training on project schedule and timelines. Technical G Accomplished this period ü Completed the application of image updates to the Financials pillar to align with image versions in Production by year-end ü Completed the application of image updates to HCDEV and CSDEV and created retrofit projects for each pillar ü Completed conversion and functional/college validation of Cycle 2 B with the exception of Student Financials ü Planned the application of the People. Tools 8. 56. 12 update to the project environments ü Created new environments for CEMLI and configuration system testing, parallel test planning, and training development Planned for next period q Identify delivered CI’s that are candidates for inclusion into the Integration Broker pilot effort q Refresh GLD environments from updated CTS environments; this will update GLD with latest changes from Production and latest Project development changes q Complete Student Financials conversion for Cycle 2 B q Map baseline of conversion program execution times to end-to-end cutover weekend activities Planned, but not completed § Identify delivered CI’s that are candidates for inclusion into the Integration Broker pilot effort—reprioritized for other efforts § Map baseline of conversion program execution times to end-to-end cutover weekend activities—Student Financials conversion for Cycle 2 B still in progress Testing G Accomplished this period ü Met to discuss, verify functional test scope and the usability of the functional test plan in OTM ü Reviewed the PETA preparation activities and deployment plan with Kastech ü Met with Kastech to develop implementation plan, timeline ü Continued to build the UAT framework prototype Planned for next period q Finalize the FWL end to end flow used for the UAT framework prototype so it can be vetted with internal staff and college PMs q Finalize the UAT test plan prototype in OTM Planned, but not completed • Finalize the FWL end-to-end flow used for the UAT framework prototype so it can be vetted with internal staff and college PMs • Finalize the UAT test plan prototype in OTM Training Y Accomplished this period ü Strong push to define scope, work assignments, activity ü Built Global Design Adoption (GDA) Canvas course shells ü Onboarding two new resources ü Worked with Angela and Kaci to build out custom list to manage training inventory in Share. Point ü Reconciliation of 9. 0 content to 9. 2 content in ctc. Link Reference Center Planned for next period q Continue strong push to define training scope, work assignments, activity durations, and dependencies q Continue work with Angela and Kaci to build custom list q New resource onboarding Planned, but not completed • Finalize Training Scope • Contract with vendor to build self paced training scope *If status is yellow or red, describe why: Material build time estimate still being conducted, which has impacted ability to determine scope. 7

Deployment Group 2 Self-Reported Status – Nov. 26 to Dec. 7, 2018 Clark College G Accomplished this period ü Created validation spreadsheets ü Validation work sessions 6 hours daily G Accomplished this period ü HCM & FIN Data Validation Introduction meetings attended 11/14 -15 ü Data Validation completed for “Purchasing Orders” and “Vouchers” ü SBCTC Liaisons & Governance meeting (2 of 2) held 11/27 ü ctc. Link reboot / kickoff at All-Staff held 12/3 ü Change management – ADKAR training open to all-staff held 12/3 ü HCM-HR and Payroll meeting held determining shared processes 12/7 Planned for next period q Continue data validation q Continue meetings to complete Change Action Plans q Update Communication Plan q Schedule CS meetings requested by project staff q Provide documentation of ways to improve data validation for colleges Planned for next period q Complete one last piece of UAT Homework ECD 12/21 q Completion of HCM and FIN Data Validation effort 11/16 -12/11 q Working Group charter approved ECD 12/21 Planned, but not completed • Update communication plan • Change actions plans – postponed meeting to work on data validation Community Colleges of Spokane SBCTC Agency R Accomplished this period ü Reviewed final draft of Finance Security Roles matrix but unable to provide feedback without business processes/tasks data ü Planning meetings is progress for Chart of Accounts Planned for next period q Begin review of Security role matrixes for Fin, CS, and HCM q Began building Co. A project plan and WBS for schedule q Began building Security Redesign rollout project plan and identify WBS for schedule *If status is yellow or red, describe why: • All Remediation Conditions delayed; Pending new completion dates from SBCTC. • FY 16, 17 & 18 Closed by SBCTC. Our proposed solution to reconcile journal adjustments in an automated fashion was denied. We are unable to produce financial statements that will pass an audit to continue as a community college in good standing. Planned, but not completed • Completion/approval of agency work breakdown structure to graphically represent all work needed for success, ECD 12/21/18 • Meet to discuss how contracts will go into ctc. Link and how different departments might do different parts of the work (new PM will inquire with Working Group on this) ECD 12/21/18 • Submit PS query samples/requests – (new PM will inquire with Working Group on this) ECD 12/21/18 Tacoma Community College G Accomplished this period ü Local SMEs attended ctc. Link Security redesign group, ctc. Link PM groups, ctc. Link governance groups, various ctc. Link status meetings ü Participated in Data Validation ü 1099 BPFG Sessions ü Planned for Chart of Accounts Redesign Planned for next period q Participate in Conversion Cycle 2 Data Validation q Chart of Accounts Redesign Sessions q P-Card BPFG Session 8

ctc. Link College Remediation Status Reports – Nov. 26 to Dec. 7, 2018 Community Colleges of Spokane R Remediation Items progress this period 1. Closing Fiscal Years – SBCTC closed FY 16, 17, 18 with large variance and no avenue now for CCS to reconcile accounts. 2. Security Role Redesign – Project pushed out from September to February 2019. Finance Security Roles matrix delivered to working group 11/14 but didn’t have business process/tasks so CCS couldn’t provide feedback. 3. Absence management (adjunct & part time faculty) – Completion date still TBD. 4. DRS & PEBB – Completion date still TBD 5. Faculty Workload Improvements – Delayed until 2019. 6. Student Third-Party Billing – SBCTC request to deliver now in January 2019. This was pushed out assuming all above items were to be addressed in December 2018. Request to SBCTC to reconfirm completion date for this task. Accomplished this period • N/A *If status is yellow or red, describe why. All Remediation Conditions delayed; Pending new completion dates from SBCTC. Tacoma Community College G Remediation Items progress this period • N/A Accomplished this period q Received updates from local SMEs for updates on 3 HR remediation items: 29976, 20781, and 20491 q Participated in OAA redesign options ratings Project Team R Accomplished this period ü Absence Management - Completed development and testing of all the absence balance remediation fixes. We have packaged the absence balance fixes to the CEMLI SE-231 and have migrated the CEMLI to PTS for ERP to System Integration Testing (SIT). ü Third-Party Billing – Completed 9. 0 FDD/TDD and began development work effort Planned for next period q Absence Management – ERP Support SIT Testing, they Colleges to UAT Test q DRS - We are waiting on approval of the formula from SBCTC and then can complete the development. q Faculty Workload - Package 2 postponed until spring quarter due to calculations issues discovered during testing; work in progress to resolve q Security Role Design – Continue to finalize new role and permission list model. q Student Third-Party Billing – Complete development and begin Functional Unit Testing and then begin System Integration Testing. q Fiscal Year – Continue to work with FY team and Reporting team on end-to-end Checklist, Queries, and Reporting needed for Month End and Year End close. *If status is yellow or red, describe why. The ctc. Link project team in partnership with the FLC’s agreed upon solution plans and completion dates for most of the remaining remediation. A number of the 40 plus remaining remediation items have missed the planned completion dates due to GDR timing, policy decisions as well as impacts from AWS migration and environmental issues. 9

Deployment Group 3: Gate 1 Initiation Phase Progress - as of December 7, 2018 Cascadia Lower Columbia Olympic Peninsula Pierce Resource Plan and Budget C C College Project Charter C C C Baselined MS-Project Schedule C C C OCM Plan C C Communication Plan C C C NR C C Risk Management Plan C C C Data Cleansing Plan C C C Legacy Business Process Mapping IP C C IP IP Supplemental Systems Assessment C C C Initiation Phase Deliverables Local College Training Plan Legend NR: Not Received, deliverable not posted to c. DR IP: In Progress, draft deliverable has been posted to c. DR C: Complete, final deliverable posted to c. DR 10

Other ctc. Link Project Activities – Status as of Dec. 7, 2018 RFP Publish New Solution Status Physical Inventory (Asset Tracking) • Vendor Solutions being evaluated • New PS Functionality that will provide integration for asset tracking scanners directly with ctc. Link 5/21/2018 Delayed to evaluate new functionality within PS Continuing Education • • • 10/15/2018 January 2019 Online Admissions Application • Sub-Committee finalized OAA requirements • Project Team performed Fit/Gap of ctc. Link functionality • OAA workgroup evaluated select solutions currently in use at other People. Soft Universities and Colleges • OAA workgroup developing a short list of best/possible solutions to identify those solutions • If needed, develop RFP TBD January 2019 Budget Planning • Committee to be formed to review, finalize and approve Budgeting requirements • Review requirements against Oracle PBCS Solution • If needed, develop RFP TBD February 2019 Accessibility • Continued discussions with Appsian (formerly Grey Heller) • Accessibility Vendor to assist with testing of ctc. Link • Validation approach using Appsian solution on ctc. Link versions being discussed and coordinated. N/A DG 2 System Integration Testing – March 2019 Guided Pathways • Steering Committee approved approach for gathering business requirements for Guided Pathways N/A March – June 2019 11 RFP was developed and approved by Governance RFP proposals due November 15, 2018 3 Vendors responded and subgroup is evaluating solution Vendor demos scheduled for December 19, 2018 Solution presented to Governance for approval in January Solution Decision