Project Overall Status October 12 2018 Overall G

Project Overall Status – October 12, 2018 • Overall G • • Schedule Y • • Program is on track and making expected progress Key activities are being executed per the timeline and budget Scope Analyzing resource overlap between DG 2 and DG 3 tasks Project Plan has been baselined but will need a second baseline once training activities are defined The project is currently tracking per schedule and under budget. Review and definition of scope for each deployment is still underway due to the rework of key solutions. Deployment Group 2 (DG 2) is in the Structure Phase, focused on Local Configuration and Conversion activities. The Global Design/ Configuration Framework and previous Common Process Workshops (CPW) recommendations continue to move through governance for approval. The DG 2 Go-Live is scheduled for October 2019, based upon DG 2 college agreement per existing business activities and academic calendars. Analysis has begun on ctc. Link project resource overlap between DG 2 and DG 3 activities. A PM Summit is scheduled for Nov. 1 -2, followed by a DG 3 Pre-kickoff the afternoon of Nov. 2. Remediation work continues to be a priority working in parallel with the Deployment activities. The Steering Committee approved the Continuing Education RFP and it has been posted to the Department of Enterprise Services bid opportunities website. Status • Budget G Monitoring scope and timing of Chart of Accounts, Budgeting Tool, Continuing Education, Online Admissions Application, and OBIA implementations ctc. Link Budget currently tracking under budget: • Delayed hiring • Timing of re-implementation of solutions (Continuing Education, Online Admissions Application, Budget) Risks Executive Summary Structure Phase Milestones Y Y G Y Mitigating Actions SBCTC - Year-end completion impacting homework completion, SBCTC’s ctc. Link efforts. ctc. Link HCM/FIN - Security Redesign work is requiring more functional team resources than anticipated and there is significant activity and resource need overlap. ctc. Link Technical - Delays in applying updates to HCM & FIN Production preclude application of updates to key project environments, hindering functional team’s ability to plan and execute configuration workshops and other efforts. Staff is currently working extra hours to maintain state and SBCTC Agency effort. Project Schedule has been updated to better reflect the redesign’s activities and effort requirements. Functional team activities are currently on track. Draft schedule for updating all project environments by end of year has been created. Once vetted by functional teams to avoid conflicts with their activities, we will begin executing. Issues G Y Date Status Update Clark - Concerned about HCM data validation which uses a generic login for everyone and provides access to employee SSN’s (full 9 digits). Spokane – CCS staff requesting testing environment with CS 9. 2 and Fluid UI changes. This is tied to the data validation environment. HCM team is looking in to this for future data validation cycles and login process. ctc. Link team setting up Sandbox Environment after cycle 2 B. Fluid workshop set for November. Status Remediation Campus Solutions Open Tab - 13/45 Closed Tab – 2/13 In progress Financial Management Open Tab - 14/39 Closed Tab – 1/35 In progress Human Capital Management Open Tab - 09/25 Closed Tab – 0/07 Faculty Workload Delayed due to AWS migration, date – 9/30/2018 Global Design Review Complete Bus. Proc. Flow Diagram DG Local Configuration 5/25/18 UAT Test Materials In progress DRS ERP Support working with CCS Training Course Materials College – Data Mapping for Supplemental Systems In progress Absence Management Full-Time EE resolved, Adjuncts in progress N/A College – Configuration Sign-off N/A Security Audit Controls Student Billing Budget Planning Solution Online Admissions Solution Incorporated into Security Redesign GDR approved and work in progress Requirements need to be created Requirements finalized, Fit/Gap with ctc. Link College – UAT Test Definition Sign-off N/A Continuing Education Solution RFP draft in final review 1

Budget Status – as of September 30, 2018 G 2

Moran Technology Quality Assurance Report Recommendations as of October 2018 Status/QA# Findings G ctc. Link Responses R QA 0132 The AFRS CEMLI is a priority for the State Board including the ctc. Link project. Resources are allocated to complete the AFRS CEMLI work. We AFRS CEMLI Status is a QA concern. During the Remediation will continue to track this work to make sure the work is progressing. The Project, due to resource constraints, this work was put on-hold. State Board has requested this work be complete by new Fiscal Year / Reporting to State OFM has now resurfaced and the ctc. Link Project July 2018. team needs to get this work completed and operational to meet SBCTC reporting requirements to the State OFM. UPDATE: The team has made great progress, but has requested a separate testing environment to complete testing. The new timeline to complete testing and the migration to production is late October 2018. Y QA 0140 The new concept for Training Delivery has major benefits for the ongoing education of college administrative staff in ctc. Link business process and People. Soft functionality. QA would recommend that the revised scope of the training model be widely communicated to the stakeholders at this time given the positive expectations for the resulting outcomes. The training team is working on the new training approach for ctc. Link. We are developing a prototype of the new approach and will evaluate once it is complete. We are also looking at the overall content development scope and looking at external vendors to help build out the self-paced training. As we finalize the approach, we will work with the colleges for feedback. Y QA 142 QA recommends that SBCTC ensure that The Burgundy Group delivers a fully documented Technical Architecture of the ctc. Link System as they have implemented it in the Amazon Web Services environment. ctc. Link Technical and ERP Support staff require this documentation. This Technical Architecture documentation has been requested at this time. QA will continue to report on this Open item until it has been received, reviewed, and accepted. The ctc. Link Technical Project Manager will work with the SBCTC Application Services Director to work with our managed services provider Burgundy to develop the ctc. Link production and project fully documented Technical Architecture. OCIO Investment Plan Conditions – October 2018 Condition Y Y Y Status 6 OCIO approval of the 3 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application Planned 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live Planned 3

Deployment Group 2 Timeline (High Level Phases) G Overall Timeline (All Deployments) 4

Pillar Status – October 1 to 12, 2018 Campus Solutions G Human Capital Management Y Pillar Status – as of 6/8/2018 Financial Services Y Accomplished this period ü Held Cycle 1 B data validation workshop with DG 2 Colleges ü Progressing through configurations and Set-Up manager ü Dual Processing testing initiation with functional, technical and Legacy teams (first stages of loading are complete) ü Security redesign matrix build and review Accomplished this period ü Held Conversion Cycle 1 HCM Bio/Demo Data Validation Kickoff ü Continued configuration build out and functional testing in FNC environment ü Began preparing data validation materials for Conversion Cycle 2 ü Continued Security Redesign matrix review based on updated schedule Accomplished this period ü Continued configuration build out (including Chart of Accounts) in FNC environment ü Completed mapping local configuration items to Functional Test Scripts ü Began preparing data validation materials for Conversion Cycle 2 ü Continued Security Redesign matrix review based on updated schedule Planned for next period q Update Set-Up Manager q Update Functional Test Scripts q Work on SAP remediation Items q Work on SF remediation Items q Project Team to analyze OAA Workgroup requirements for fit/gap q Dual processing testing q Security redesign matrix build and review Planned for next period q Continue configuration build-out in FNC environment q Complete Conversion Cycle 2 B dependent configuration q Continue preparing data validation materials for Conversion Cycle 2 q Continue Security Redesign matrix review q Complete mapping local configuration items to Functional Test Scripts Planned for next period q Continue configuration build out (including Chart of Accounts) in FNC environment q Complete Conversion Cycle 2 B dependent configuration q Continue preparing data validation materials for Conversion Cycle 2 q Continue Security Redesign matrix review Planned, but not completed • N/A Planned, but not completed • Collect final BPFG session homework items o Due date for Faculty Workload assignment extended to November *If status is yellow or red, describe why. DG 2 implementation work progressing on schedule, but team resources continue to be involved in Production support activities: Primary DG 2 Work: Continuing configuration buildout and functional testing, supporting conversion prep and validation activities, security redesign review work Additional Production Work: Tier 1 & Tier 2 support requests from functional ERP Support team, Tier 1 & Tier 2 support requests directly from First. Link college system end-users Planned, but not completed • n/a *If status is yellow or red, describe why. DG 2 implementation work progressing on schedule, but team resources continue to be involved in Production support activities: Primary DG 2 Work: Continuing configuration buildout and functional testing, supporting conversion prep and validation activities, security redesign review work Additional Production Work: Tier 1 & Tier 2 support requests from functional ERP Support team, Tier 1 & Tier 2 support requests directly from First. Link college system end-users 5

Workstream Status – October 1 to 12, 2018 Communications G Accomplished this period ü Edited, posted Steering Committee meeting materials ü Finalized OCM Readiness Survey draft in Survey Monkey ü Implemented internal communications process/tool ü New project charter finalized and approved by c. ELC ü Prepared, posted monthly project status for OCIO dashboard ü Solicited Steering Committee approval of Continuing Ed RFP Planned for next period q PM Summit presentation materials q Training Approach visuals q Update project communications templates Planned, but not completed • Update college OCM checklist with agency brand • Update project communications work plan activities Training Y Accomplished this period ü Offer for Student Financials position accepted; new trainer to begin on Oct. 22, 2018 ü Final trainer position (HCM) near offer; reviewing final reference and will make a decision this week ü Continued work on pilot courses. Redirected trainers to work together on one course in order to complete. ü Training approach 90% updated ü Continued work on style guide for all training materials Planned for next period q Completion of videos for one pilot course. Coordination with Project functional analysts to vet materials created. q Continued work on Material Style Guide Planned, but not completed • Finalize format for Canvas Course layout. Meetings held; will continue to work on how courses will be set up. Technical G Accomplished this period ü Presented to IT and project leadership the strategy and architecture for deploying Integration Broker to the colleges via a modern, API-based approach leveraging Component Interfaces (CIs). ü Applied HCM Image 27 to key project environments, restoring missing delivered objects to those environments through Image 27. ü Applied Financials Image 28 to key project environments, restoring missing delivered objects to those environments through Image 28. ü Completed execution of conversion programs for Conversion Cycle 2 A ü Captured actual durations for key conversion steps to establish a baseline timeframe for cutover. ü Onboarded a new contractor to focus on cross-pillar, technical architecture and Integration Broker aspects of the project ü Completed CEMLI retrofit activities for CS 9. 2 Planned for next period q Institute data checks and corrections to address issues encountered in Conversion Cycle 2 A, in advance if Cycle 2 B execution q Stand up a CS 9. 2 Image 10 PUM instance and apply Image 10 to CSDEV q Review crosswalk framework to determine if Financials Image 28 can be applied to FNC. q Identify delivered CI’s that are candidates for inclusion into the Integration Broker pilot effort. Planned, but not completed • None Testing G Accomplished this period ü Completed People. Soft Enterprise Test Automation (PETA) Statement of Work review and submitted to SBCTC contracts officer ü Created slides for testing presentation at fall PM Summit ü Began creating an automated load test in Progress Test Studio Planned for next period q Build functional test plan in OTM q Complete UAT framework prototype using a Faculty Workload high-level end-to-end-flow q Continue to update SBCTC Test Plan with UAT approach and tool template changes Planned, but not completed • Build functional test plan in OTM. The functional analysts are still defining scope. • Complete a UAT framework prototype using a Faculty Workload high level end-to-end-flow Organizational Change Management G Accomplished this period ü Met with the College CPW testing team to troubleshoot issues, environments, and testing outcomes. ü Worked with college PMs and PMO to plan the PM Summit. ü Assisted in facilitating OCM training with outside vendor. ü Worked with CPW Facilitators and Functional Analysts to hold the Selective Admissions Workshop. Planned for next period q Continue to work with OCM subgroup to finalize templates for college use Planned, but not completed • Continuous - working with communications and training on project schedule and timelines. *If status is yellow or red, describe why. Concerns regarding resources needed for material development. 6

Deployment Group 2 Self-Reported Status – October 1 to 12, 2018 Clark College SBCTC Agency G Y Accomplished this period ü A plan forward was made for Accounts Receivable data to accurately pull data in Cycle #3 Oct. 8 ü A new HR consultant was hired and will help support upcoming efforts as of Oct. 1 Accomplished this period ü Computer Lab has been set up by IT Services and is ready for Data Validation by groups Oct. 15 -19 ü Tracking system in place and validation lists prepared ü Finalized Service Indicators ü Power. Points and draft of two presentations at November PM Summit ü Completed OCM training ü Met with a team and agreed on general education course lists Planned for next period q Reuth Kim to provide Risk Management overview to SMEs Oct. 17 q HCM Bio-Demo Data Validation week of Oct. 15 -19 q Continue HCM and FIN homework completion q Continue UAT scenario completion Planned for next period q Update communication plan q Data validation for CS and HCM Planned, but not completed • Continue homework completion and submittal – in work, estimated completion date TBD. • Meet to discuss how contracts will go into ctc. Link and how different departments might do different parts of the work • Submit PS query samples/requests. More information needed for PM, estimated completion date TBD. Planned, but not completed • Update communication plan *If status is yellow or red, describe why. • Accounts Receivable data was in a format different than expected and therefore not pulled in the 9/14 snapshot. It will be updated for Cycle #3 Community Colleges of Spokane Accomplished this period CSS handed off review of Remediation Closure Work Plan to Christy Campbell. Planned for next period q Attend Final BPFG – Treasury Cash Management. R Tacoma Community College G Accomplished this period ü Local SMEs attendee ctc. Link Security redesign group, ctc. Link PM groups, ctc. Link governance groups, various ctc. Link status meetings ü Planning and scheduling for Data Validation ü Responded to HCM/Finance DG 2 Configuration Homework items ü Participated in OCM training Planned, but not completed *If status is yellow or red, describe why. • SBCTC work in progress on all Remediation Conditions and items in Remediation Closure Work Plan. Pending final complete by dates from SBCTC after 10/12. • Progress on FY 16 Closing Rules. Book to Bank reconciliation process and documentation still outstanding. Planned for next period q Connect with Grant Rodeheaver about production support check-in meetings q Meet with Touch. Net vendor on cashier credit card capabilities q Attend Information Technology Commission meeting in Everett in October q Receive info for New Financials Image 28 deployment date Planned, but not completed 7

ctc. Link College Remediation Status Reports – October 1 to 12, 2018 Community Colleges of Spokane R q Continue work on balancing Student Financials Journal Entries, working with Teri Sexton. All prior accounting periods closed, impacting completing journal entry work. q Closing Fiscal Years • Financial books for FY 16/17 must be validated, reconciled and properly closed. SBCTC communicated that CCS needs to complete data entry and reconciliation by Nov 30, 2018. All prior accounting periods closed by SBCTC impacting ability to close FY 16. • Absence of a book to bank reconciliation process impacting FY 16 Close. CCS still has an $18 million dollar variance in the “book” cash balance. No response • Closing Rules with valid/accurate data not provided. Tracking to Finalize closing rules 10. 15. Data adjustments/fixes will continue to be addressed/updated. q Security role redesign. Final Security Roles draft delayed. CCS will be able to review security roles in 3 -4 weeks. CCS participants - Rod Larse, Sarah Sullivan, Nan Spear, Matt Connelly. q Absence management for all employees. Needs to allow for leave accrual and use for part-time and adjunct faculty. Sept. 21 Update from Brian L. Leave Accrual – Project Development is completed, we are waiting ERP to finish SIT testing. Target complete date, week of Sept. 24. Next steps is to start scheduling UAT testing with Spokane and Tacoma. q Accurate reporting for DRS & PEBB to reflect correct service hours and balances for all employee types. Near completion. q Faculty Workload Improvements. FWL Package 2 Contract Types and Assignment Type Coding changes Review Web. Ex completed Sept. 14. HCM training scheduled for Oct. 18. Improvements to be implemented in December 2018. q Student third party billing statements must be configured into a readable and accurate statement. Sept. 26 Approved by working group. Progress being made on Functional Spec. Working with technical resource. *If status is yellow or red, describe why. • We will be in Red status until the tools/reports and book to bank cash reconciliation training and documentation are provided so we can close FY 16, 17, & 18. SBCTC making progress now on all other Remediation Condition items detailed in status report. Tacoma Community College G See SBCTC list of 10 remediation items. Accomplished this period q Reached out to local SMEs for updates on three HR remediation items: 29976, 20781, and 20491 q Online Student Enrollment for Continuing Education (OSECE) password reset issue deployed Planned for next period q Receive updates on three HR remediation items: 29976, 20781, and 20491 Project Team R Accomplished this period q Absence management for all employees. Will Confirm with Spokane q Accurate reporting for DRS & PEBB to reflect correct service hours and balances for all employee types. Will Confirm with Spokane q Faculty Workload Improvements. FWL Package 2 Contract Types and Assignment Type Coding changes Review Web. Ex completed Sept. 14. HCM training scheduled for Oct. 18. Improvements to be implemented in December 2018. q Student third party billing statements must be configured into a readable and accurate statement. Sept. 26 Approved by working group. Progress Planned for next period q OAA – Fit/Gap q Review Portal Design q Continue on Student Billing, Faculty Workload, DRS, and Absence Management items to work with Spokane to close out. Planned, but not completed • AFRS Integration and Reporting *Work has been delayed due to many factors but team continues to close out remediation items and outstanding solutions are making progress. 8

Deployment Group 3: Gate 1 Initiation Phase Progress – as of October 12, 2018 Cascadia Lower Columbia Olympic Peninsula Pierce Resource Plan and Budget C NR C College Project Charter C C C Baselined MS Project Schedule C IP C NR C OCM Plan C C Communication Plan C C C NR C C IP C Risk Management Plan C C C NR C Data Cleansing Plan C NR C C NR Legacy Business Process Mapping IP C C NR NR Supplemental Systems Assessment C C IP C C Initiation Phase Deliverables Local College Training Plan Legend NR: Not Received, deliverable not posted to c. DR IP: In Progress, draft deliverable has been posted to c. DR C: Complete, final deliverable posted to c. DR 9

Other ctc. Link Project Activities – Status as of October 12, 2018 Solution Decision New Solution Status RFP Publish Physical Inventory (Asset Tracking) • Vendor Solutions evaluation delayed • Evaluation new PS Functionality that will provide integration for asset tracking scanners directly with ctc. Link 5/21/2018 Delayed to evaluate new functionality within PS Continuing Education • RFP was published on October 15, 2018 • Vendor proposals due November 15, 2018 • Sub-committee to evaluate results and review solutions 10/15/2018 12/20/2018 Online Admissions Application • Sub-Committee finalized OAA requirements • Need Approval of requirements • Project Team is reviewing requirements and Fit/Gap against ctc. Link functionality • RFP need will be evaluated based upon Fit/Gap 11/1/2018 1/20/2019 Budget Planning • Committee to be formed to review, finalize and approve Budgeting requirements • Review requirements against Oracle PBCS Solution / If needed, develop RFP 12/1/2018 *Dependent on FLC FY Activities to be complete 2/20/2019 Accessibility • Continued discussions with Appsian (formerly Grey Heller) • Validation approach using Appsian solution on ctc. Link versions being discussed and coordinated. N/A TBD Guided Pathways • CPW to define Guided Pathways business requirements • Proposal in evaluation by ctc. Link Steering Committee N/A 10