Philmont 2006 Council Contingent Advisor Sid Covington 380

Philmont 2006 Council Contingent Advisor: Sid Covington 380 -9083, 925 -1231 (cell) sid_c@swbell. net Scout Advisor: Martin Payne 926 -6363 x 16 mpayne@bsacac. org 3/23/2005 2006 Contingent -- Trek Meeting 1 -- 621 -x; 703 -x

Agenda tonight Philmont Contingent Travel plans Financial Trek planning Communications Questions

What is Philmont? Philmont is a BSA high adventure base for camping and training. Philmont is a working ranch: Cattle Burros History: Horses Buffalo to with ! t e is s g m h u Yo nce t ogra e s pr i r e nt’ p x e lmo i Ph Early Ponil people Jicarilla Apache/Moache Ute Beaubien-Miranda — Maxwell Land Grant Waite Phillips Boy Scouts of America

Philmont Experience Philmont “Experience” More than backpacking! Programs:

Philmont Experience

What does Philmont look like? Philmont Near Colorado Border in north central New Mexico Valle Vidal: ~40, 000 acres No trails, 3 – 4 camps Philmont: 137, 493 acres 330 miles trails, ~120 backcountry camps Sid’s House! Country’s: • In summer 2004, over Valle Vidal 28, 000 campers. Rolling country, spacious meadows, limited water, large Elk population, buffalo, LNT, no trails, no • ~350/day arrive, permanent facilities ~350/day depart North Country Highest elevations (Baldy), gold mining, dramatic vista’s • ~4, 000 in backcountry at Central Country any time. Much elevation change, dense forest South Country Narrow valleys, more creeks, best fishing, warmer

Philmont Vocabulary/Jargon Dry Yo th u w M is ch ill m ar ch oic ake , 2 ei 00 n 6. Trek/Expedition — 12 day Backpacking Ranger/Ranger Mile CHQ/Camping “Bear-muda” Triangle Rangers: Headquarters/Base Cavalcades horseback) you do. (8 -day Programs What • Very well trained. Camp Hands (8 -day working, 8 -day Itinerary #Ranch 9 PTC/Philmont Training • Very competent. Cavalcade) Camps Center Where you go. • Sometimes wrong! backpacking) Staffed Rayado Trek (20 -day Tent City Trail Never in doubt! R. O. C. S. (21 -day • Trailbound conservation school/backpacking) Homebound • Always have an Day When it is. Yum-yum & 7 -day Oops Bag OA Trail Crew (7 -day Service, answer! Expedition # Who you backpacking) Floaters/Sinkers are. Autumn Adventure (Any length, can be adult Bears/Mini-bears

Philmont Crew A “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew. ” By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female. A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.

Contingent Organization: Contingent Advisor Scouting Advisor (Volunteer) (Professional) Sid Covington Martin Payne Bus Leader Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures. nt o hilm P rom f il nd tra a e o h nt el t o v a r nd s, t ta c i n t o gis hilm Lo P At Crew “Crew” is. Crew made up of: Leader (youth) Chaplain’s Aide (youth) Crew Advisor (Adult) Crew Members The Crew Leader is in charge! The crew always stays together on the trail!

Travel Plans Travel will be on 57 passenger buses San Antonio City Tours Austin to Philmont: Departure Dates: Tuesday, Sunday, June 20, 2006 July 2, 2006 — 5: 00 am The bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 9: 30 pm (MDT). Philmont to Austin: Return Dates: Monday, Saturday, July 3, 2006 July 15, 2006 — ~10: 30 pm The bus will depart Philmont ~ 6: 30 am (MDT) and stop for lunch and dinner on return to Austin.

Daily Trek Schedule: Day 0 — Travel — Austin to Philmont – CHQ/Tent City? (Tue 6 -20/Sun 7 -2) Day 1 — Camping HQ/Tent City — (Wed 6 -21/Mon 7 -3) Meet Your er Logistics (bring wall map) Rang. Day 1) rly Services (food, equipment) (or ea Crew Photo* Opening campfire • Financial Check-in Medical Re-check Equipment shakedown* Museum tours (optional) * may do morning of Day 2 — Depart CHQ/1 st Day on trail (Thu 6 -22/Tue 7 -4) Day 3 — 2 nd Day on trail, first full day (Fri 6 -23/Wed 7 -5) Day 4 — 3 rd Day on trail, Ranger Departs am (Sat 6 -24/Thu 7 -6) “Arrival Day” …… (hike between camps, participate in programs) Day 11 — Last Full Day on trail (Sat 7 -1/Thu 7 -13) Day 12 — Return to Camping HQ/Tent City (Sun 7 -2/Fri 7 -14) Return equipment SHOWERS! Souvenirs Financial check-out Trip to Cimarron Closing Campfire Day 13 — Travel — Philmont to Austin (Mon 7 -3/Sat 7 -15)

Participant Expenses: Cost Person Description Cost per Crew Bus Transportation $93 $1, 116 Philmont Fee 520 6, 240 2 Dinners 2 Lunches 14 12 168 144 Bus Snacks 8 96 15 180 Contingent duffle bag/Shoulder Strip 21 252 Additional night/bkfst 12 144 Administrative 25 300 Contingency 25 300 $745 $8, 940 Travel meals Maps 1 set/participant Total: “Campers spend an average of $100 at Philmont’s trading posts. ”

Financial Policies Each crew is financially responsible for 12 participants (12 x $745 = $8, 940). There may be some local Scholarship money available for 2006. There will probably be Waite & Genevieve Phillips Scholarship money available (October, 2005) Let us know early if there are financial issues!

Payment Schedule: April 4, 2005 $186. 25 per participant $2, 235 per crew August 1, 2005$ 186. 25 per participant $ 2, 235 per crew December 7, 2005 $ 186. 25 per participant $ 2, 235 per crew February 6, 2006 (Balance due) $ 186. 25 per participant $ 2, 235 per crew Create a payment schedule for your crew that collects money in advance of these payments!

Contingent Participants Expedition # Unit Participants Contact Youth Adult Male Female 621 -x-01 Troop 9 Daryn Crawford 9 3 3 1 621 -x-02 Troop 17 Dennis Borel 9 4 3 2 621 -x-03 Troop 49 Ronnie Franke 8 5 4 1 621 -x-04 Troop 204 Don Mayer 9 3 621 -x-05 Troop 365 David Tabb 9 3 621 -x-06 Troop 399 Mark Marshall 9 3 621 -x-07 Troop 377 Kate Derr 9 2 1 621 -x-08 Crew 2770 Carol Swanson 4 2 2 703 -x-01 Troop 459 Stewart Myrick 9 3 703 -x-02 Troop 52 Patrick Blackwell 8 4 703 -x-03 Troop 128 Larry Farris 10 2 703 -x-04 Troop 135 Steve Allen 10 2 703 -x-05 Troop 441 Mike Moriarty 9 3 703 -x-06 Troop 513 Bob Powledge 9 3 703 -x-07 Crew 513 Mike O'Brien 6 703 -x-08 Contingent Group TBD 10 192 TOTAL PARTICIPANTS: 137 4 3 7 2 1 44 4

Equipment Philmont-issued: Cooking gear Bear bags/rope Food Water purifier (? ) Tents Dining fly & poles Crew provided: Stoves Ground cloths Tent pins First Aid Kit Water containers (collapsible)

What kind of personal “stuff” do we need to take? y l l a d e r ee u n o Y n’t at h o t d all ff! u t s Good rain gear! Backpack — with rain cover Sleeping bag with pad & sleeping clothes Shorts & crew tee shirt(s) Over-the-ankle boots Lots of socks — liners & outer Camera Spices Bowl, spoon, cup Water bottles (3 - 1 qt) Pocketknife Flashlight Compass & maps Rope/Cord Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents

Planning Timeline (approximate): December, 2005 — Crews will receive Planning Guide, medical forms March, 2006 — Crews will receive TREKS 2006 book Itineraries: • Select 5 itineraries • Return postcard with 5 selections • Philmont will inform you of the itinerary assigned Equipment & Packing lists - Guidebook to Adventure Program information Crew Leader/Chaplain’s Aide/Advisor Information (job descriptions)

Contingent Meetings October/November 2005: Review 2005 Contingent Review logistics/schedules Distribute Planning Guide Distribute Medical forms Discuss Itinerary selection March/April, 2006 (May not have meeting!) Distribute TREKS 2006 books Distribute Guidebook to Adventure books (packing lists) Distribute Philmont Overview wall map April/May, 2006: Distribute Duffle Bags Distribute topographic maps Distribute Crew Advisor & parent information Collect final paperwork

“Philmont Rules” Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2006) OR (have completed the 8 th grade and be at least 13 years of age prior to participation. ) Philmont will not make any exceptions to the age requirement! One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR. Participants MUST meet height/weight guidelines. Participants MUST use 2006 Philmont Health & Medical Record form — physical within 12 months. Should have at least three adults per crew, maximum of 4 (for Philmont, an adult is a person over 21). If one crew from Contingent comes off mountain, all do!

Itinerary Selection Be cognizant of the desires and capabilities of your Crew. Weigh selection toward programs that the crew wants to participate in. Consider Distance & Difficulty. Consider Elevation — maximum & daily change. Area: y e h t at South h w y e ew r h t c Central r re u e o h y w North Ask o do & t t n Valle Vidal a ! w o g o t t n a w

Communications E-mail to Crew Advisor. Web site: http: //www. sccovington. com/philmont Links to: • General Information • 2006 Contingent Send email with questions to: sid_c@swbell. net Phone: Home: (512) 380 -9083 Cell: (512) 925 -1231 Fax: (512) 380 -9132 New Mexico: (505) 377 -6820

Web Site Structure www. sccovington. com/philmont General Information Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & Policies Medical Considerations Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) 2004 Philmont Trail food menu Tips (descriptive) Philmont Trek Hints (descriptive) 2001 Contingent . . 2005 Contingent w o n , k e rs ns, m rro io t t e e s o. L t e g gs te g e u n l i s th de / d ad Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform) Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas) http: //www. sccovington. com/philmont 2006 Contingent of

Questions?